DEPARTMENT OF
CROP AND SOIL SCIENCES
Spring Faculty Retreat
March 8 & 9, 2004
The Retreat at Lake Blackshear
Thanks and Welcome
Commitment to Excellence
• To encourage state-wide mission
 Awards Committee
 Graduate Education
 Assistantships
 Admission
 Course Delivery
 Housing
 Information Technology
 Departmental Committees
• Third Year Reviews, Promotion and Tenure
• Program Priorities
• Departmental Budget and Management
Agenda
Monday, March 8
Tuesday, March 9
Format: 10 minute presentation by candidate followed by
30 minute discussion led by candidate’s committee chair)
Information technology
(Donn Shilling/Wayne Parrott)
CSS major, undergraduate and graduate
(Donn Shilling/Bill Vencill/Miguel Cabrera)
Forage situation (John Andrae)
Reorganization - Dr. Jerry Arkin
Dr. David Bridges
Opening remarks, Donn Shilling
Third Year Reviews
Dr. John Andrae (Nick Hill, Chair)
Dr. Philip Jost (Steve Brown, Chair)
Dr. Clint Waltz (Tim Murphy, Chair)
Break
Promotion & Tenure
Dr. Stanley Culpepper (Bill Vencill, Chair)
Dr. Eric Prostko (John Beasley, Chair)
Lunch (Blue Gill Room)
Promotion and Tenure Consideration (cont.)
Full Professors reconvene
Dr. Peter Hartel (David Radcliffe, Chair)
Post Tenure Review
Dr. Domy Adriano
Dr. Larry West
Awards Committee
Presentation to Soils & Commodity
Specialists group by David Kissel
Computer Committee Meeting
Dinner (Blue Gill Room)
8:45a
9:00a
9:40a
10:20a
11:00a
11:10a
11:50a
12:30p
2:00p
2:40p
2:55p
3:10p
3:30p
4:00p
7:00p
8:00a
8:30a
9:30a
9:45a
10:00a
Break
College/Department budget management
(Donn Shilling)
10:30a
Lunch (on your own)
Noon
Extension meeting
Program groups (see next page)
- develop three program area priorities
- develop suite of courses for new major
ADJOURN
1:30p
2:00p
IT Plan for CRSS
Department-wide
 Revamped web page (time frame: 1year)
•
“Our window to the world”
•
Faculty, staff and graduate students
•
Seminars, announcements, newsletter
•
Information for our clientele
(Producers, government, funding agencies, etc.)
•
Help with recruitment of undergraduates
•
Help with recruitment of graduate students
•
Maintenance
•
Provide the necessary training to faculty and staff to
help maintain and update the various parts
IT Plan for CRSS
Department-wide (cont.)
 Department-only section of the web site (time frame:
immediate)
•
Streamline communication within the state-wide
department
•
Depository for dossiers, SOPs, forms, etc.
•
Access will be controlled via the UGA MyID
•
Differing levels of access depending on rank,
tenure and graduate status
•
Access to be managed by Pam Wilson
•
Being developed under contract to CITP
(Campus Information Technology Partnership)
IT Plan for CRSS
Location-specific
 Server
•
Host departmental and teaching web pages
•
Data backup and storage
•
Labor needed for server maintenance and management
 Software and Hardware
•
Research & Teaching
•
Need to upgrade and maintain
•
Need to trouble-shoot
•
Needs previously met by ½ -time person
who was victim of budget cuts
•
Will contract with CITP for 10-15 h/week
until June 30
Changes in CRSS Curricula
• BSA
 Turfgrass Management
 Agriscience & Environmental Systems
 Biological Sciences
 Plant Sciences Area of Emphasis*
• BSES
 Environmental Chemistry
 Water and Soil Resources*
• BSAB
 Applied Biotechnology
 Plant Science Area of Emphasis
*under development
Departmental Committees
• Executive
• Awards
• Audio Equipment & Computer
Hardware & Software for Teaching
• Cold Rooms and Growth Chambers
State-wide
State-wide
Athens – proposal to move
into teaching committee
Athens – proposal to move
into facility committee
•
•
•
•
•
•
•
•
Computer Operations
Greenhouse, Head house, Seed Bldg.
Miller Building-Safety
Facility
Plant Sciences Farm
Social
Graduate
Undergraduate
State-wide
Athens
Athens
Athens
Athens
Athens
State-wide
State-wide
Departmental Resources
Budget Situation
’04 Budget Allocation
’04 Budget Cut
’04 Budget Assessment
$7,141,724
237,210
631,871 (R&E) (9%)
’05 Budget Allocation
’05 Budget Cut
’05 Budget Assessment
$5,860,864
358,127
117,217 (2%)
Instruction
Research
Extension
4.5%
2.5%
4.5%
Instruction
Research
Extension
5.0%
5.5%
9.0%
Summary
Base Budget Reduction
$1,280,860 (18% reduction)
Departmental Resources (cont.)
Methods used to meet budget cut:
1. Retirements (rehires)
2. Resignations
3. Decrease in NPS (non-personnel services)
allocations
4. Cost-sharing
5. Deferred purchases, maintenance,
services, etc.
Departmental Resources (cont.)
FY 2000
Base Budget
NPS
$7,690,860
854,558 (12%)
$6,836,302 (88%)
FY 2005 (Proposed)
Base Budget
NPS
$5,860,864
464,054 (8%)
$5,396,810 (92%)
Reductions
In Base
NPS
$1,829,996 (24%)
390,504 (46%)
Departmental Resources (cont.)
Based on 2000 allocation, department would need 12% of
$5,860,864 →
NPS based on 2000 $703,304 needed
- 464,054 allocated
$239,250 short-fall
Departmental Resources (cont.)
How do WE make up the $240,000 deficit?
Possibilities:
$240,000
- 50,000 SWVT
190,000
- 30,000 Athens Farm
160,000
- 5,000 Athens Greenhouse
155,000
- 50,000 Graduate Assistantships
105,000
- 40,000 (20% cost share on Technicians above 1)
65,000
- 5,000 Athens Admin. (vehicles, UPS, etc.)
60,000
????
1.
Funds are location
independent
2.
You are still retaining
80% of the resources
3.
Funds go directly to
research faculty
Department Resource Management
Adjusted
support
1990
Difference continues to grow
Cost of doing
business
State, County
And Federal
Support
2005
Department Resource Management
Unofficial response
• Increased dependence on IDC
• Under funding of Teaching, Research and Extension,
but research can subsidize using grants
• New faculty are under resourced
Need a more sustainable resource management/allocation
strategy
•
•
•
•
Open cost-sharing process
Increase discretionary funds to strategically support faculty
Decrease % of budget in salary (less NPS)
Only asking for a very small cost-share (4.1%)
239,250 ÷ 5,860,864 = 4.1%
• Increase split appointment – extension NPS budget is approaching
zero → need some research appointment for allocation
• Increase student numbers to increase instructional funding