Access to Internships
Internship Induction Checklist
Name of Intern:
Start Date:
Employer:
The following items should be included in an induction, within the first two weeks. This list is not
exhaustive and other topics may be covered.
Please check off the items below when completed and return the completed form to
a2i@exeter.ac.uk.
Workplace orientation
Keys, codes and access to building
Rest room- tea and milk arrangements, water fountain
Toilets
Coat stand
Work station/desk
Filing, storage and supplies
Recycling + bins
Phones
Mail
Photocopier
Nearest shops
Getting to know who you work with
Meet available team members
Organisational structure explained
Meet the manager
Book appointments to meet other team members, other staff and partners
Who to go to if your line manager is not available- Name:
Personnel documentation and checks completed
Evidence of residency or right to work (if not already supplied)
Internship Agreement signed and returned to the University
Contract of Employment signed and returned to employer (not applicable for SCP)
Information for payroll (PD81 or bank details for main payroll))
Medical questionnaire (if requested)
Emergency contact details to be provided to line manager
Health and Safety
Hazard awareness
Safety rules
Emergency procedures
Location of exits
Fire warden’s names
Reporting of accidents, incidents and disease (RIDDOR)
Reporting of hazards
Manual handling procedures
Personal and workplace hygiene
Location of first aid box
Instruction on equipment you will be using
Break times
First Aid box and name and contact details of first aider
Personal protective equipment e.g. hi-visibility clothing
Training to do your job safely
Health checks if there is a danger of ill health because of your work
Reporting illness procedures
IT
IT support -contact details
Create a staff IT account
Laptop passwords
Email signature
Share calendar
Permission to access emails, including shared email boxes
Access granted to databases
Job Role
Duties and responsibilities explained in detail
Immediate tasks identified
Objective setting meeting booked in
Policies and procedures
Company or Uni strategic plan
e.g. working at the uni: www.exeter.ac.uk/about/vision/strategicplan
Department strategic plan
e.g. EGD Employability Strategy 2011-2015 N:\Planning
Data Protection
e.g. working at the uni: www.exeter.ac.uk/recordsmanagement/dataprotection/
Confidentiality
e.g. working at the uni: www.exeter.ac.uk/staff/employment/conditions/terms/other/
Professional behaviour expectation (personal calls, use of internet, dress code)
Grievance and disciplinary procedures
e.g. SCP: Student Employment Grievance and Performance and Conduct procedures.
Policy procedures to prevent bullying and harassment
e.g. working at the university: www.exeter.ac.uk/staff/equality/harassment/
Sustainability strategic plan
e.g. SCP in Career Zone- Green Impact: www.exeter.ac.uk/careers/internships/scp/
Internship Support and Training
Book in regular 1:1 sessions with line manager
Consider training needs and view staff training (SCPs request staff training through
j.mccreedie@exeter.ac.uk)
Book onto “How to get the most from your internship” training, under events, on MCZ OR
Book onto 1:1 session with Jo “How to find a paid internship and make the most of them” OR
Email j.mccreedie@exeter.ac.uk with an update on how well your internship has begun
Please email this form to a2i@exeter.ac.uk within 2 wks of start date