THE FOLLOWING PROPOSAL SUBMITTED BY JARED B. GARDNER, DIRECTOR OF
PURCHASING, IS RECOMMENDED FOR BOARD APPROVAL.
Superintendent of Schools
April 5, 2016
Superintendent Martin W. Bates
Granite School District
2500 South State Street
Salt Lake City, Utah 84115
RE:
Annual Contract for Large A/C and
Chiller Repairs
Dear Dr. Bates:
At the request of the Plumbing Shop, bidding was conducted to establish an annual contract for
large air-conditioning and chiller repairs on a district-wide basis. This contract would be for
small jobs of less than $50,000 each, however the cumulative contract total is expected to exceed
$50,000. Larger jobs, of more than $50,000, will be bid out on an individual basis.
Invitations for Bid, including specifications, were posted on BidSync.com. Bids were requested
on hourly rates and bid specifications require that contractors must supply materials at cost. Bids
were received from the following three contractors.
Contractor
Mechanical Products Intermountain
American Mechanical Systems
MHI Services
Foreman/hour
$124.00
90.00
75.00
Laborer/hour
$124.00
75.00
55.00
Permission is requested to enter into a multiple-award contract with all three contractors to be used
on an as needed basis, at the rates bid, with the option to extend the contract for up to four
subsequent years; if they will hold their bid pricing and if it is advantageous to the district. MHI
will be designated as the primary contractor and will be used for any emergency jobs. For jobs in
which we have time, all three contractors will be contacted for a quote and we will proceed with
the lowest overall quote. Funds for these expenditures are to come from the Capital Outlay
Budget.
Sincerely,
Approved:
Approved:
Jared B. Gardner
Director of Purchasing
David F. Garrett
Business Administrator/Treasurer
Donald L. Adams
Assistant Superintendent
THE FOLLOWING PROPOSAL SUBMITTED BY JARED B. GARDNER, DIRECTOR OF
PURCHASING, IS RECOMMENDED FOR BOARD APPROVAL.
Superintendent of Schools
April 5, 2016
Superintendent Martin W. Bates
Granite School District
2500 South State Street
Salt Lake City, Utah 84115
RE:
Annual Contract for Cement Work
Dear Dr. Bates:
At the request of Donald Adams, bidding was conducted to establish an annual contract for cement
work on a district-wide basis. The contract would be for small jobs of less than $50,000 each;
however the cumulative contract total is expected to exceed $50,000. Larger jobs, of more than
$50,000, will be bid out on an individual basis.
Invitations for Bid, including specifications, were posted on BidSync.com requesting unit pricing
on many different types of cement work which we expect to need done under this contract. Bids
were received from ten contractors. The contractor with the lowest overall pricing was Triple J
Concrete.
Permission is requested to enter into an annual contract with Triple J Concrete for concrete work,
on an as needed basis, at the unit prices bid and for the option to extend the contract for up to four
subsequent years if they will hold their bid pricing and if it is advantageous to the district. Funds
for these expenditures are to come from the Capital Outlay Budget.
Sincerely,
Approved:
Approved:
Jared B. Gardner
Director of Purchasing
David F. Garrett
Business Administrator/Treasurer
Donald L. Adams
Assistant Superintendent
THE FOLLOWING PROPOSAL SUBMITTED BY JARED B. GARDNER, DIRECTOR OF
PURCHASING, IS RECOMMENDED FOR BOARD APPROVAL.
Superintendent of Schools
April 5, 2016
Superintendent Martin Bates
Granite School District
2500 South State Street
Salt Lake City, Utah 84115
RE:
Computer Equipment for the
Information Systems Department
$707,724.34
Network Wiring Installation
$400,000.00
Dear Dr. Bates:
The Purchasing Department received a request from the Information Systems Department to
conduct bidding for E-Rate hardware. This request was to select qualified suppliers to provide
phone and computer equipment over a four year period, as part of the federal e-Rate program.
E-Rate is the commonly used name for the Schools and Libraries Program of the Universal Service
Fund, which is administered by the Universal Service Administrative Company (USAC) under the
direction of the Federal Communications Commission (FCC). The program provides discounts
to assist schools and libraries to obtain affordable telecommunications and Internet access.
Bidding was conducted on BidSync.com and each item was awarded to the lowest responsive and
responsible bidder who bid an acceptable product.
When requisitions for equipment are received, over the next four years, permission is requested to
issue purchase orders to the following vendors for the corresponding amounts making a total four
year expenditure of $707,724.34. Valcom $440,533.14, Americom Technology $180,040.00,
Mountain States Networking $40,915.60, CenturyLink $30,400.00, Cache Valley Electric,
$15,835.60. Funds for these expenditures are to come from E-Rate funds.
In addition to the equipment we asked for an hourly rate for network wiring installations.
Americom Technology was the lowest bid at $37.50 per hour. The Information Systems
Department has estimated they will need $100,000 per year for the next four years of these services
which will be billed at the hourly rate bid.
Sincerely,
Approved:
Approved:
Jared B. Gardner
Director of Purchasing
David F. Garrett
Business Administrator/Treasurer
Ms. Linda Mariotti
Assistant Superintendent
THE FOLLOWING PROPOSAL SUBMITTED BY JARED B. GARDNER, DIRECTOR OF
PURCHASING, IS RECOMMENDED FOR BOARD APPROVAL
________________________________________
Superintendent of Schools
April 5, 2016
Superintendent Martin W. Bates
Granite School District
2500 South State Street
Salt Lake City, UT 84115
RE: Student Formative Assessment and
Benchmarking Software Contract
Dear Dr. Bates:
The Purchasing Department received a request from Rob Averett and Linda Mariotti to conduct a
request for proposals (RFP) process to source a student formative assessment and benchmark
software for all district students.
Granite School District has used the SAGE Formative assessment tool to provide benchmark
assessments to students in English Language Arts, mathematics and science. USOE announced a
plan to terminate its contract for SAGE Formative at the end of school year 2014-15. The
deadline for terminating the SAGE Formative contract was extended through school year 201516 to permit school and district users to transition away from the support with minimal
disruption.
Granite School District has used the Utah Test Item Pool System (UTIPS) engine to provide
benchmark assessments to students for non-SAGE subjects including Career Technology
Education, Social Studies, Physical Education, Health, Drivers Education, and other areas. In
2015 the Utah Legislature amended the UCA 53A-15-1403(9)(a) providing that parents can
exclude their children from taking tests that operate on, “…software that is provided or paid for
by the state.” This undermines the usefulness of UTIPS as a service to assess students and guide
instruction. Additionally, UTIPS has significant problems with security and reporting.
Therefore, Granite School District has sought a solution that will provide formative and
benchmark assessments and reporting of results for teachers and administrators. It will provide
capabilities similar to the two products which must be discontinued with substantial
improvements. The functions identified respond to requests by teachers and administrators. It
will also provide parent reporting of assessment results.
The RFP was issued to perspective companies and we received two proposals for consideration.
A committee was formed to evaluate the proposals against the requirements and criteria in the
RFP. The committee consisted of district and school administrators, district assessment
specialists, a school instructional coach, and district and school technology specialists. The
following is the ranking of the proposals:
Firm
School City
Vendor 2
Score
536.0
477.1
We respectfully request permission to contract with SchoolCity for their software. The annual
cost of the program is $5.95 per student. Using an estimated student enrollment of 67,500, the
first year contract cost would be $401,625.00 with and additional $25,000.00 for training and
implementation services. Each subsequent year under the contract the cost would be
approximately $401,625.00 depending on exact enrollment figures. The contract term will be
three years with two one year renewal options. Funds for this purchase are to come from the
Research and Assessment Operations and Maintenance funds.
Sincerely,
Approved:
Approved:
Jared B. Gardner
Director of Purchasing
David F. Garrett
Business Administrator/Treasurer
Linda Mariotti
Assistant Superintendent