NOTICE OF A REGULAR MEETING
OF THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE SYSTEM
October 27, 2005
Notice is hereby given that a Regular Meeting of the Board of Trustees of the Houston
Community College System will be held on Thursday, the twenty-seventh (27th) day of
October, 2005 at 2:30 p.m., at the System Administration Building, 2nd Floor Auditorium,
3100 Main, Houston, Texas. The items listed in this notice may be considered in any
order at the discretion of the Chair or Board and items listed for closed session
discussion may be discussed in open session and vice versa as permitted by law.
I.
Call to Order
II.
Prayer and Pledge of Allegiance
III.
Approval of Minutes
Approval of Minutes from the Values/Ethics Committee of August 15, 2005,
Board Governance and Operations of August 15, 2005, Annexation Committee of
August 16, 2005, Committee of the Whole of August 18, 2005, Finance
Committee of August 24, 2005, the Regular Board meeting of August 25, 2005,
Special Meeting of September 13, 2005, Board Retreat of September 16 and
September 17, 2005, and Legal/Legislative Committee of September 19, 2005
IV.
Hearing of Citizens
A. Comments from Katrina Evacuees
V.
Awards, Presentations, and Recognitions
A. Introduction and Recognition of Dr. Marsal Stoll, President of Coleman
College of Health Science
B. Introduction and Recognition of David Wilcox, President of HCC Faculty
Senate 2005-2006
C. Recognition of HCC as Recipient of the “Texas Higher Education Star Award”
Houston Community College System
Regular Board Meeting – October 27, 2005, 2005 – Page 2
D. Recognition of Jose Villarreal as Recipient of the “Greater Houston Business
and Procurement Forum Award”
E. Recognition of HCC Small Business Development Program as Recipients of
the Greater Houston Conference of Minority Transportation Officials, Houston
Chapter Award
F. Recognition of HCC for its Efforts to Help Disadvantaged Business
Enterprises and Small Businesses in their Achievements
G. Recognition of Recipients of the “Excellence in Teaching Award”
H. Recognition from the National Purchasing Institute of the “Achievement of
Excellence in Procurement Award”
I.
Recognition from the National Institute of Governmental Purchasing of the
“Outstanding Agency Accreditation Achievement Award”
J. Recognition from the Southwest Supply Chain Forum of the “Excellence in
Innovative Supply Management Award”
K. Recognition of HCC Fiestas Patrias Float – 3rd Place Winner
L. Presentation of Houston Community College 2005 Commencement
Ceremony Picture
M. Presentation by Central College Soccer Coach
VI.
Chairman’s Report
A. Recognition of Trustee Bruce Austin as the Recipient of the Association of
Community College Trustees (ACCT) 2005 Western Region Trustee
Leadership Award and Professor John Corley, HCC Faculty as Recipient of
the Association of Community College Trustees (ACCT) 2005 Award
presented at the ACCT Congress in Seattle, Washington on September 9,
2005
VII.
Chancellor’s Report
A. Signing of MOU Between HCC, Harris County Precinct One, and Pearland
Economic Development Corporation
B. Report on HCC’s Participation in Hurricane Katrina and Rita Emergency
Relief Program and Recognition of HCC Staff
C. Recognition of Grant from Houston Endowment in the Amount of $257,000.00
D. Report on HCC Student Participation in Academic Skills
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Regular Board Meeting – October 27, 2005, 2005 – Page 3
E. Hispanic Educational Leadership Committee Report
F. Financial Report for the Months of June 2005 through September 2005
VIII. Approval of Consent Agenda
A. Academic/Student Services
1.
Approve Institute for Civic Engagement Project
2.
Approve Agreement with Tecnologico de Monterrey for Distance
Education and Student Interns
3.
Approve Data Sharing Agreement between Houston Community College
and HCC Service Area High Schools
B. Board Governance and Operations
1.
Approve Recommendation to Adopt Amendment to Article 8 of Board of
Trustees Bylaws to Include Section 3.3
2.
Approve Recommendation to Adopt Revised HCCS Human Resource
Policies on Sabbaticals for Non-Faculty
3.
Approve Recommendation to Adopt Revised HCCS Human Resource
Policy C5.60-Workers Compensation
4.
Approve Recommendation to Adopt Revised HCCS Finance and
Operations Policies
C. Facilities
1.
Approve Contract for Guaranteed Maximum Price (GMP) for
Construction of the Physical Plant at Central College
2.
Approve Contract for Manager at Risk (CMAR) Vendors for the Capital
Improvement Program (CIP)
D. Finance
1.
Direct Staff to Prepare for Maintenance Tax Note
(Recommendations from the Finance Committee Meeting held on Wednesday, August
24, 2005)
2.
Authorize Staff to Conduct Research Opportunities to Enhance HCC’s
Expansion Efforts through Enterprise Zones Initiatives
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Houston Community College System
Regular Board Meeting – October 27, 2005, 2005 – Page 4
(Recommendations from the Finance Committee Meeting held on Wednesday, August
24, 2005)
3.
Ratify and Accept Classification of Hurricane Evacuees as In-District
Students
4.
Ratify Acceptance of Gifts and Donations
5.
Approve Partnership with North Forest Independent School District
6.
Authorize the Chancellor to Finalize Contract with Yaffe/Deutser for
Marketing and Communications Services
7.
Approve Consulting Firm for Continuing Education On-line Registration
8.
Approve Server Equipment to Support the PeopleSoft Student
Administration Web Access
9.
Approve Renewal of Contracts and Agreements for Fiscal Year 20052006
10. Approve Contract for Moving and Relocation Services (Project #05-46)
11. Approve Contract for Fire Fighting Apparel and Bunker Gear
12. Approve Contract for Fire Training Supplies and Equipment
13. Approve Contract for Library Periodical Subscription Services
14. Approve Payroll Schedule, Staff and Administration Holiday Schedule,
and Academic Calendar
15. Approve Payment to Bracewell & Giuliani LLP for Professional Services
16. Approve Payment to Epstein Becker Green Wickliff and Hall for
Professional Services
17. Approve Purchase of Emergency Medical Services (EMS) Initial and
Continued Education Textbooks
18. Approve Purchase of Contract Parking Cards and Validation Tickets
from Texas Medical Center
19. Approve Environmental Insurance for Drennan Property
20. Approve Investment Report for the Months of July 2005 and August
2005
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Houston Community College System
Regular Board Meeting – October 27, 2005, 2005 – Page 5
E. Legal/Legislative
IX.
1.
Approve Renewal of State and Local Government Relations Contract
with Locke Liddell & Sapp LLP
2.
Approve Renewal of Federal Government Relations Contract with
Boykins & Schneider J.V.
3.
Approve Memorandum of Understanding between Houston Community
College Foundation and Houston Community College
Topics for Discussion and/or Action
A. Board Governance and Operations
1.
Discuss and Approve Policies Relating to Gifts and Conflicts Disclosures
2.
Review and Approve Amendment to Article 6 of the Board Bylaws to
Include Alternate Committee Members
3.
Report on Amended Board Committee Assignments
B. Facilities
1.
Approve Additional Services to Selected Vendors in the 2004 CIP
C. Finance
1.
Adopt the Maintenance and Operation Property Tax Rate and the Debt
Tax Rate for Year 2005
2.
Discuss Resolution and Ordinance Relating to the Increase of
Residential Homestead Exemptions for Year 2006
3.
Approve First Amendment to Loan Agreement with JPMorgan Chase
Bank
4.
Approve Contract with University of Texas Health Science Center for
Employee Assistance Program Services
5.
Approve Renewal of Contract with the Houston Rockets
6.
Approve the Purchase of Emergency Medical Services (EMS) Initial and
Continuing Education Equipment of SimBaby Infant Simulator
7.
Approve the Purchase of Drennan Property from the City of Houston
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Regular Board Meeting – October 27, 2005, 2005 – Page 6
8.
Approve the Purchase of the Property located at 6902 Palmetto
9.
Approve Resolution for the Closing and Acquisition of Redwood Street
10. Report on Non-Compliance Renewal Contracts and Agreements as it
Relates to Small Business Vendor Criteria
11. Approve Investment Report for the Month September 2005
X.
Adjournment to closed or executive session pursuant to Texas
Government Code Sections 551.071 and 551.074, the Open
Meetings Act, for the following purposes:
A. Personnel Matters
B.
1.
Review and Discuss Compensation and Other Related Issues Regarding
the HCCS Administration
2.
Discuss Chancellor’s Evaluation
3.
Faculty/Administration/Secretarial/Clerical/Classified Staff
a. Employment of Faculty – Regular
b. Employment of Non-Faculty – Administrative
c. Information Items Non-Faculty (Regular)
d. Non-Renewal of Employment of Faculty – Regular
e. Terminations
f. Resignations
g. Retirements
h. Deceased
i. Credentials and Selection Process
j. Deliberate the duties and evaluate or hear complaints against
individual board members, the chancellor or members of the
executive staff or other employees
Litigation and Legal Matters
1. Consultation with legal counsel concerning matters on which the
attorney’s duty to the System under the Texas Disciplinary Rules of
Professional Conduct clearly conflicts with the Texas Open Meetings
Laws
2. Deliberate the duties of and evaluate or hear complaints against
individual board members, the chancellor or members of the executive
staff
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Regular Board Meeting – October 27, 2005, 2005 – Page 7
C.
Real Estate and Property Matters
1. Discuss Acquisition of Northline Mall Property
2. Deliberate the purchase, exchange, lease, or value of real property for
Agenda items if deliberation in an open meeting would have a
detrimental effect on negotiations
Reconvene in Open Meeting
XI.
Consider Approval of Agenda Items, Including Closed Session
Matters
XII.
Establishment of Next Meetings
XIII. Additional Closed or Executive Session Authority
If, during the course of the meeting covered by this Notice, the Board should
determine that a closed or executive meeting or session of the Board should be
held or is required in relation to any items included in this Notice, then such
closed or executive meeting or session as authorized by Section 551.001 et seq.
of the Texas Government Code (the Open Meetings Act) will be held by the
Board at that date, hour and place given in this Notice or as soon after the
commencement of the meeting covered by the Notice as the Board may
conveniently meet in such closed or executive meeting or session concerning
any and all subjects and for any and all purposes permitted by Sections 551.071,
inclusive, of the Open Meetings Act, including, but not limited to:
Section 551.071 – For the purpose of a private consultation with the Board’s
attorney on any or all subjects or matters authorized by law.
Section 551.072 – For the purpose of discussing the purchase, exchange, lease
or value of real property.
Section 551.073 – For the purpose of considering a negotiated contract for a
prospective gift or donation.
Section 551.074 – For the purpose of considering the appointment, employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or
employee or to hear complaints or charges against a public officer or employee.
Section 551.076 – To consider the deployment, or specific occasions for
implementation, of security personnel or devices.
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Regular Board Meeting – October 27, 2005, 2005 – Page 8
Section 551.082 – For the purpose of considering discipline of a student or to
hear a complaint by an employee against another employee if the complaint or
charge directly results in a need for a hearing.
Section 551.084 – For the purpose of excluding a witness or witnesses from a
hearing during examination of another witness.
Should any final action, final decision, or final vote be required in the opinion of
the Board with regard to any matter considered in such closed or executive
meeting or session, then such final action, final decision, or final vote shall be at
either:
A. The open meeting covered by this Notice upon the reconvening of the
public meeting, or
B. At a subsequent public meeting of the Board upon notice thereof, as the
Board shall determine.
XIV. Dinner
Following the conclusion of all business, the Board of Trustees will meet for
dinner in the Chancellor’s Conference Room, 12th Floor, Suite 12D15, System
Administration Building, 3100 Main, Houston, Texas 77002, where the Board
may generally discuss System business, but will not take action on such
business.
XV. Adjournment
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Houston Community College System
Regular Board Meeting – October 27, 2005, 2005 – Page 9
CERTIFICATE OF POSTING OR GIVING NOTICE
On this
24th
day of _ October
, 2005 at or before 2:30 p.m., this Notice
was posted at a place convenient to the public and readily accessible at all times to the
general public at the following locations: (1) the System Administration Building of the
Houston Community College System, 3100 Main, First Floor, Houston, Texas 77002;
(2) the Harris County's Criminal Justice Center, 1201 Franklin, Houston, Texas 77002;
(3) the Fort Bend County Courthouse, 401 Jackson, Richmond, Texas 77469; and
(4) the Houston Community College System's website, www.hccs.edu. The Houston
Community College System's Fort Bend County public meeting notices may be viewed
after hours (i.e. between the hours of 5:30 p.m. and 7:30 a.m.) on the kiosk located on
the west side of the new Fort Bend County Courthouse (the "William B. Travis
Building"), located at 309 South Fourth Street, Richmond, Texas 77469.
Sharon R. Wright, Executive Admin. Assistant
Board Services
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