NOTICE OF A REGULAR MEETING
OF THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE SYSTEM
July 22, 2004
Notice is hereby given that a Regular Meeting of the Board of Trustees of the
Houston Community College System will be held on the twenty second day of
July, 2004, at 3:00 p.m., at the System Administration Building, 2nd Floor
Auditorium, 3100 Main, Houston, Texas. The items listed in this notice may be
considered in any order at the discretion of the Chair or Board and items listed
for closed session discussion may be discussed in open session and vice versa
as permitted by law
I.
Call to Order
II.
Prayer and Pledge of Allegiance
III.
Awards and Presentations
A.
Presentation of Association Management, Inc. Scholarship to the
HCCS Foundation – John Ramsey
IV.
Hearing of Citizens
V.
Chancellor’s Report
VI.
A.
Financial Report
B.
Correctional Education Accreditation
Chairman’s Report
A.
Board Retreat
Houston Community College System
Regular Board Meeting – July 22, 2004 – Page 2
VII.
Approval of Minutes
Approval of Minutes for the Regular Meeting of February 26, 2004; Special
Meeting of May 15, 2004; Meeting of the Committee of the Whole of June
17, 2004; and the Regular Meeting of June 24, 2004
VIII. Consideration of Consent Agenda
A.
Finance
1. Approve Tuition and Fee Exemption Waivers for Fiscal Year
2004-2005
2. Approve the Purchase of an Injection Molding Machine for
Central Campus
B.
Facilities
3. Approve Resolution on Leeds Standards of Construction
C.
Recruitment and Retention
4. Discussion Pertaining to Enrollment, College Recruitment and
Retention
D.
Other
5. Approve the Establishment of a Chief Operating Officer for
Houston Community College System
6. Approve the Establishment of the HCC Health Center as the
John B. Coleman Medical College and Authorize the Chancellor
to Establish an Implementation and Expenditure Plan
IX.
Prior Action Items
The following items were approved by the Board of Trustees meeting as a
Committee of the Whole on July 14, 2004, and constitutes final action by
the Board; subject to its right at this Meeting to amend something
previously adopted:
1. Approved Adult Education Grant Funded Subcontracts for Fiscal
Year 2004-2005
2
Houston Community College System
Regular Board Meeting – July 22, 2004 – Page 3
2. Approved Renewal of Agreements/Contracts for Fiscal Year
2005, as amended
3. Approved Contract to Provide Solid Waste Collection and
Disposal Services Project 04-39
4. Approved PeopleSoft 8 Financial Aid Technical Resource for
$84,000
5. Approved PeopleSoft End-User Training Curriculum
Development
6. Approved PeopleSoft 8 Office of Institutional Research Support
Project in the Amount of $117,600
7. Approved Service to Provide the Server Equipment to Support
the PeopleSoft Portal Application at a Total Cost of $77,303.50
8. Approved Interlocal Agreement with Alief ISD to Join HCCS-Job
Order Contracting Program (JOCP)
9. Approved Payment to Bracewell & Patterson for Professional
Services Rendered for the Period of May 16, 2004 through June
15, 2004, Invoices Dated June 24, 2004 in the Amount of
$58,144
10. Approved Investment Report for the Month of June 2004
11. Approved Renewal of Lease Agreement for Space in Greenbriar
Square Stafford, Texas
12. Approved Methods of Construction for the Capital Improvement
Program
13. Authorized Chancellor to Plan and Design Construction of Burn
Building, Fire Tower and Firing Range and to Present Financing
Options within Thirty (30) Days
14. Approved and Authorized Chancellor to Negotiate a Contract for
Facilities Space Programming Vendor for CIP
X.
Adjournment to closed or executive session pursuant to
Texas Government Code Sections 551.071 and 551.074, the
Open Meetings Act, for the following purposes:
3
Houston Community College System
Regular Board Meeting – July 22, 2004 – Page 4
A.
Personnel Matters
B.
Litigation and Legal Matters
1. Consultation with legal counsel concerning matters on which the
attorney’s duty to the System under the Texas Disciplinary
Rules of Professional Conduct clearly conflicts with the Texas
Open Meetings Laws
2. Deliberate the duties of and evaluate or hear complaints against
Individual board members, the chancellor and members of the
executive staff
Reconvene in Open Meeting
XI.
Consider Approval of Agenda Items, including Closed
Session Matters
XII.
Establishment of Next Meetings
XIII. Additional Closed or Executive Session Authority
If, during the course of the meeting covered by this Notice, the Board
should determine that a closed or executive meeting or session of the
Board should be held or is required in relation to any items included in this
Notice, then such closed or executive meeting or session as authorized by
Section 551.001 et seq. of the Texas Government Code (the Open
Meetings Act) will be held by the Board at that date, hour and place given
in this Notice or as soon after the commencement of the meeting covered
by the Notice as the Board may conveniently meet in such closed or
executive meeting or session concerning any and all subjects and for any
and all purposes permitted by Sections 551.071, inclusive, of the Open
Meetings Act, including, but not limited to:
Section 551.071 – For the purpose of a private consultation with the
Board’s attorney on any or all subjects or matters authorized by law.
Section 551.072 – For the purpose of discussing the purchase, exchange,
lease or value of real property.
Section 551.073 – For the purpose of considering a negotiated contract for
a prospective gift or donation.
Section 551.074 – For the purpose of considering the appointment,
employment, evaluation, reassignment, duties, discipline or dismissal of a
4
Houston Community College System
Regular Board Meeting – July 22, 2004 – Page 5
public officer or employee or to hear complaints or charges against a
public officer or employee.
Section 551.076 – To consider the deployment, or specific occasions for
implementation, or security personnel or devices.
Section 551.082 – For the purpose of considering discipline of a student or
to hear a complaint by an employee against another employee if the
complaint or charge directly results in a need for a hearing.
Section 551.084 – For the purpose of excluding a witness or witnesses
from a hearing during examination of another witness.
Should any final action, final decision, or final vote be required in the
opinion of the Board with regard to any matter considered in such closed
or executive meeting or session, then such final action, final decision, or
final vote shall be at either:
A. The open meeting covered by this Notice upon the reconvening of the
public meeting, or
B. At a subsequent public meeting of the Board upon notice thereof, as
the Board shall determine.
XIV. Dinner
Following the conclusion of all business, the Board of Trustees will meet
for dinner in the Chancellor’s Conference Room, 12th Floor, Suite 12D15,
System Administration Building, 3100 Main, Houston, Texas 77002, where
the Board may generally discuss System business, but will not take action
on such business.
XV. Adjournment
Certificate of Posting or Giving of Notice
On this the 19th day of July, 2004, at or before 3:00 p.m., this Notice was posted
at a place convenient and readily accessible at all times to the general public at
the System Administration Building of the Houston Community College System,
3100 Main, First Floor, Houston, Texas 77002
___________________________________
Nancy Martinez, Board Services
5