NOTICE OF A REGULAR MEETING
THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE SYSTEM
June 24, 2003
Notice is hereby given that a Regular Meeting of the Board of Trustees of the Houston
Community College System will be held on the twenty-fourth day of June, 2003, at 4:00
p.m., at the System Administration Building, 2nd Floor Auditorium, 3100 Main, Houston,
Texas. The items listed in this notice may be considered in any order at the discretion of
the Chair or Board and items listed for closed session discussion may be discussed in
open session and vice versa as permitted by law
I.
Call to Order
II.
Prayer and Pledge of Allegiance
III.
Awards and Presentations
A.
IV.
V.
Presentation of Check to the March of Dimes – Alex Warren
Hearing of Citizens
A.
Mr. Hollis M. Shaw will address the Board regarding a complaint filed
against a member of the HCCS administration
B.
Dr. Dan Richards will address the Board regarding administrative
decisions regarding Department Chair elections in Arts, Humanities &
Intensive English
Chancellor’s Report
A.
Student Government Association Report – 2004 State Convention
B.
Progress Report on the Partnership with Saigon Tech – Mr. Van Sau
Nguyen, President, Saigon Tech
C.
Review of Performance Audit Recommendations
D.
Investment Report – Gloria Walker
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Regular Board Meeting – June 24, 2003 – Page 2
VI.
Chairman’s Report
A.
VII.
Board Calendar/Upcoming Events
Committee Reports
VIII. Approval of Minutes
Approve Minutes from the Finance and Academic & Student Services Committees of
January 16, 2003; Audit Committee of January 21, 2003; Regular Meeting of
January 23, 2003; Meeting of the Committee of the Whole of March 24, 2003;
Regular Meeting of March 27, 2003, the Board Retreat of April 5, 2003, Meeting of
the Committee of the Whole of April 17, 2003; Regular Meeting of April 24, 2003;
Meeting of the Committee of the Whole of May 15, 2003; and the Regular Meeting of
May 22, 2003
IX.
Consideration of Consent Agenda
A.
Purchase or Lease of Materials and Services
1.
B.
Real Estate and Property Matters
2.
C.
Approve Method of Construction for Central College Campus –
Construction Manager-at-Risk
Fiscal Matters
3.
X.
Approve and Ratify Agreement with The Lighthouse of Houston for
Contracted Instruction for the Period September 1, 2002 through
August 31, 2003, in the Amount of $65,000
Review and Take Action Concerning Bond and/or Annexation
Elections
Prior Action Items
A.
The following items were approved by the Board of Trustees meeting as a
Committee of the Whole on June 18, 2003, and constitutes final action by the
Board, subject to it’s right at this Meeting to amend something previously
adopted:
1.
Approved the design/build/operate/maintain method of construction
and operation of the new central plant for the Central College Campus;
2.
Approved Stewart Builders as the vendor to construct a
walking/running track at Codwell Hall, Northeast College;
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Houston Community College System
Regular Board Meeting – June 24, 2003 – Page 3
3.
Authorized the Chancellor to negotiate a lease agreement with the
5th Ward Community Redevelopment Corporation for 18,000
square feet of education/training space in the 5th Ward/HewlettPackard “i” community Technology Center (to be constructed for
occupancy in Spring 2004) to provide short-term certificate based
training for emerging, high demand occupations and to fund onetime instructional costs;
4.
Approved Texas medical Center annual assessment fees for fiscal
year 2003-2004;
5.
Approved the condemnation of an approximately 3.5 acre strip of
property adjacent to the Town & Country Center, authorized the
Chancellor to execute the appropriate resolution for condemnation,
and authorized the System attorneys to take all necessary legal
action to acquire the property through condemnation;
6.
Approved the purchase of outdoor site furniture, delivery and
installation services and related amenities for the 3100 Main
Administration Building courtyard upgrade and beautification project
from McCoy Workplace Solutions, L.P., at a cost not to exceed
$141,235.50;
7.
Approved recommendation to secure service contracts for
elevators, landscaping, parking and maintenance engineering
services;
8.
Approved agreement with Noslar, TI, a State of Texas Qualified
System Vendor (QISV), to provide engineering services as required
for Stafford METV Municipal and Educational cable channel
operated by HCCS Southwest College, for the period June 1, 2003
through August 31, 2004, at an average monthly cost of $6,051;
9.
Approved list of Student Exemption Waivers for fiscal year 20032004 at a proposed cost of $2.9 million;
10.
Approved vendors to provide local area network data switch
equipment (LAN upgrade – TIFF grant), for Gulfton, Missouri City,
Automotive Center and Palm Center, at a total cost of $121,294;
11.
Approved the Investment Report for the month of May 2003
12.
Approved payment to Bracewell & Patterson for professional
services rendered for the period May 1, 2003 through May 31,
2003, in the amount of $59,554.87
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Regular Board Meeting – June 24, 2003 – Page 4
XI.
13.
Approved the purchase of instructional textbooks for the
Independent Electrical Contractors (IEC) Apprenticeship Program
from Independent Electrical Contracting, Inc., in an amount not to
exceed $124,790.49;
14.
Approved the development by HCCS of the Middle College High
School concept for partnership with HISD and other possible high
school district partners;
15.
Approved an agreement between HCCS and the HCCS
Foundation;
16.
Approved and authorized the Chancellor to sign the contract
between HCCS and the City of Houston for HCCS to continue
operations of the City of Houston’s post-secondary educational
access channel, HCC-TV, for a two-year extension, effective July
2003, to allow the City of Houston to return to a five-year contract
cycle; and
17.
Approved Richmond Printing to provide HCCS catalogs for 20032004; the estimated 125,000 copies of the 320-page catalog will not
exceed $174,000.
Adjournment to closed or executive session pursuant to Texas
Government Code Sections 551.071 and 551.074, the Open
Meetings Act, for the following purposes:
A. Personnel Matters
1.
Employment of Faculty – Permanent
2.
Employment of Non-Faculty – Permanent
3.
Information Item - Retirements
4.
Information Item - Resignations
5.
Credentials and Selection Process
6.
Deliberate the duties and evaluate or hear complaints against
individual board members, the chancellor or members of the executive
staff
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Regular Board Meeting – June 24, 2003 – Page 5
B. Litigation and Legal Matters
1.
Consultation with legal counsel concerning matters on which the
attorney’s duty to the System under the Texas Disciplinary Rules of
Professional Conduct clearly conflicts with the Texas Open Meetings
Laws
C. Real Estate and Property Matters
Reconvene in Open Meeting
XII.
Consider Approval of Agenda Items, including Closed Session
Matters
XIII. Establishment of Next Meetings
A.
Committee of the Whole – Thursday, July 17, 2003, 4:00 p.m., System
Administration Building, 2nd Floor Auditorium, 3100 Main, Houston, Texas
B.
Board Retreat – Saturday, July 19, 2003 (location to be announced)
C.
Regular Meeting – Thursday, July 24, 2003, 4:00 p.m., System
Administration Building, 2nd Floor Auditorium, 3100 Main, Houston, Texas
XIV. Additional Closed or Executive Session Authority
If, during the course of the meeting covered by this Notice, the Board should
determine that a closed or executive meeting or session of the Board should be
held or is required in relation to any items included in this Notice, then such
closed or executive meeting or session as authorized by Section 551.001 et seq.
of the Texas Government Code (the Open Meetings Act) will be held by the
Board at that date, hour and place given in this Notice or as soon after the
commencement of the meeting covered by the Notice as the Board may
conveniently meet in such closed or executive meeting or session concerning
any and all subjects and for any and all purposes permitted by Sections 551.071,
inclusive, of the Open Meetings Act, including, but not limited to:
Section 551.071 – For the purpose of a private consultation with the Board’s
attorney on any or all subjects or matters authorized by law.
Section 551.072 – For the purpose of discussing the purchase, exchange, lease
or value of real property.
Section 551.073 – For the purpose of considering a negotiated contract for a
prospective gift or donation.
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Regular Board Meeting – June 24, 2003 – Page 6
Section 551.074 – For the purpose of considering the appointment, employment,
evaluation, reassignment, duties, discipline or dismissal of a public officer or
employee or to hear complaints or charges against a public officer or employee.
Section 551.076 – To consider the deployment, or specific occasions for
implementation, or security personnel or devices.
Section 551.082 – For the purpose of considering discipline of a student or to
hear a complaint by an employee against another employee if the complaint or
charge directly results in a need for a hearing.
Section 551.084 – For the purpose of excluding a witness or witnesses from a
hearing during examination of another witness.
Should any final action, final decision, or final vote be required in the opinion of
the Board with regard to any matter considered in such closed or executive
meeting or session, then such final action, final decision, or final vote shall be at
either:
A. The open meeting covered by this Notice upon the reconvening of the public
meeting, or
B. At a subsequent public meeting of the Board upon notice thereof, as the
Board shall determine.
XV. Dinner
Following the conclusion of all business, the Board of Trustees will meet for
dinner in the Chancellor’s Conference Room, 12th Floor, Suite 12D15, System
Administration Building, 3100 Main, Houston, Texas 77002, where the Board
may generally discuss System business, but will not take action on such
business.
XVI. Adjournment
Certificate of Posting or Giving of Notice
On this the 19th day of June, 2003, at or before 6:00 p.m., this Notice was posted at a
place convenient and readily accessible at all times to the general public at the System
Administration Building of the Houston Community College System, 3100 Main, First
Floor, Houston, Texas 77002
Linda Gray, Executive Administrative
Assistant, Board Services
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