NOTICE OF MEETING THE BOARD OF TRUSTEES OF THE HOUSTON COMMUNITY COLLEGE SYSTEM MEETING AS A COMMITTEE OF THE WHOLE April 17, 2003 Notice is hereby given that the Board of Trustees of the Houston Community College System will meet as a Committee of the Whole on the seventeenth (17th) day of April, 2003, at 2:00 p.m., at the System Administration Building, Executive Conference Room 12D11, 3100 Main, Houston, Texas. The items listed in this notice may be considered in any order at the discretion of the Chair or Board and items listed for closed session discussion may be discussed in open session and vice versa as permitted by law I. Call to Order II. Topics for Discussion and/or Action: A. B. Marketing Committee 1. Quest Campaign Update 2. Willie Lee Gay Hall Update 3. Review Drafts of Introductory Bios of the Board of Trustees Board Operations Committee 4. Approve Policy Project Budget Adjustment 5. Approve Honorary Degree Recipients 6. Discussion of Policy on Board Correspondence – Mr. Aiyer 7. Discussion of Policy on Reimbursement of Trustee Travel Expenses – Mr. Oliver C. Finance Committee 8. Approve Extension of System Architect Contract with Hermes Architects 9. Approve Elimination of Optional Benefits for Part-time Employees 10. Approve Investment Report for March 2003 11. Approve Resolution Providing for the Imposition of an Additional Penalty of Delinquent Taxes, Sec. 33.07 12. Approve Resolution Providing for the Imposition of an Additional Penalty of Delinquent Taxes, Sec. 33.08 13. Approve Exemption of Harris County from Taxation and Assessment of Value on the Sweeny and Pillot Buildings in Houston, Texas 14. Approve Vendor to Provide Housekeeping Services for the System 15. Approve and Ratify Acceptance of Gifts and Donations 16. Approve Payment to Bracewell & Patterson for Professional Services Rendered for the Period March 1, 2003 through March 31, 2003, in the Amount of $39,371.57 17. Approve Payment to Bracewell & Patterson for Government Relations Services Rendered for the Period January through April 2003, in the Amount of $41,000 18. Approve Payment to Rolando L. Rios for Professional Services Rendered for the Period January 7 through March 27, 2003, in the Amount of $11,111.66 19. Approve Payment to Feldman and Rogers for Professional Services Rendered for the Period January 1 through February 28, 2003, in the Amount of $4,344.92 20. Approve Payment to Locke Liddell & Sapp for Professional Services Rendered for the Month of February 2003, in the Amount of $15,089.75 21. Approve Payment to Brackett & Ellis for Professional Services Rendered Through March 25, 2003, in the Amount of $4,327.31 2 22. D. E. F. Approve the Payroll and Holiday Schedules for Fiscal Year 20032004 Legal/Legislative Committee 23. Legal Update 24. Legislative Update Facilities Committee 25. Approve Interlocal Agreement with City of Stafford to Resurface Parking Lot at 9910 Cash Road 26. Update on Central College Construction Plan 27. Approve Renewal of Lease at Palm Center for the Period April 1, 2003 through December 31, 2005 28. Approve Southeast College Summer Construction Contingency Plan Academic & Student Services Committee 29. Approve Certificates and AAS Degree in Public Administration 30. Approve AAS Degree in Culinary Arts 31. Approve Adult Education Grant Funded Subcontracts for Fiscal Year 2002-2003 (Increases) 32. Review of Bracewell & Patterson 1991 Opinion concerning Board Members’ Authority and Relationship with Staff, Role of Chancellor and Governing Board, September 26, 1991 and Bracewell & Patterson letter dated February 2, 2000 concerning Board and Chancellor Authority 33. Report on Student Success Model at Southeast College – Diana Castillo – to be presented on April 24, 2003 34. Report on the Board Transformation and Orientation to Successfully Create a Learning Community – to be presented on April 24, 2003 35. The Hartford Learning Corridor Model and the Maricopa Community College District, Phoenix Think Tank – to be presented on April 24, 2003 3 III. Adjournment to closed or executive session pursuant to Texas Government Code Sections 551.071 and 551.074, the Open Meetings Act, for the following purposes: A. Consultation with legal counsel concerning matters on which the attorney’s duty to the System under the Texas Disciplinary Rules of Professional Conduct clearly conflicts with the Texas Open Meetings Laws B. Deliberate the duties of and evaluate or hear complaints against individual board members, the chancellor members of the executive staff IV. Reconvene in Open Meeting V. Additional Closed or Executive Session Authority If, during the course of the meeting covered by this Notice, the Board should determine that a closed or executive meeting or session of the Board should be held or is required in relation to any items included in this Notice, then such closed or executive meeting or session as authorized by Section 551.001 et seq. of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this Notice or as soon after the commencement of the meeting covered by the Notice as the Board may conveniently meet in such closed or executive meeting or session concerning any and all subjects and for any and all purposes permitted by Sections 551.071, inclusive, of the Open Meetings Act, including, but not limited to: Section 551.071 – For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law. Section 551.072 – For the purpose of discussing the purchase, exchange, lease or value of real property. Section 551.073 – For the purpose of considering a negotiated contract for a prospective gift or donation. Section 551.074 – For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee. Section 551.076 – To consider the deployment, or specific occasions for implementation, or security personnel or devices. Section 551.082 – For the purpose of considering discipline of a student or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing. Section 551.084 – For the purpose of excluding a witness or witnesses from a hearing during examination of another witness. 4 Should any final action, final decision, or final vote be required in the opinion of the Board with regard to any matter considered in such closed or executive meeting or session, then such final action, final decision, or final vote shall be at either: VI. A. The open meeting covered by this Notice upon the reconvening of the public meeting, or B. At a subsequent public meeting of the Board upon notice thereof, as the Board shall determine. Adjournment Certificate of Posting or Giving of Notice On this the 14th day of April, 2003, at or before 2:00 p.m., this Notice was posted at a place convenient and readily accessible at all times to the general public at the System Administration Building of the Houston Community College System, 3100 Main, First Floor, Houston, Texas 77002. Linda Gray, Executive Administrative Assistant, Board Services 5