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The Board of Trustees of the Houston Community College System held a R...HCCS Administrative Center, Board Room, 22 Waugh Drive, Houston, Texas
REGULAR MEETING
OF THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE SYSTEM
January 31, 2001
Minutes
The Board of Trustees of the Houston Community College System held a Regular Meeting on January 31, 2001, at
the HCCS Administration Building, Second Floor Auditorium, 3100 Main, Houston, Texas.
BOARD MEMBERS PRESENT
Bruce A. Austin, Chairman
James R. Murphy, Vice-Chairman
Herman Litt, Secretary
Michael P. Williams, Deputy Secretary
Abel Davila
Herlinda Garcia
Christopher W. Oliver
W. F. Russell
Carol H. Smith
ADMINISTRATION
Bruce H. Leslie, Chancellor
Sue Cox, President, HCC-Southwest
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The Board of Trustees of the Houston Community College System held a R...HCCS Administrative Center, Board Room, 22 Waugh Drive, Houston, Texas
Jack E. Daniels, President, HCC-Central
Margaret Forde, President, HCC-Northeast
Zach Hodges, President, HCC-Northwest
Sylvia Ramos, President, HCC-Southeast
Charles Cook, Vice Chancellor, Educational Development
Pat Williamson, Vice Chancellor, Institutional Development
Brenda Cox, Interim Asst. to the Chancellor
OTHERS PRESENT
Arturo Michel, Bracewell & Patterson
Other administrators, staff, representatives of the news media and interested citizens
CALL TO ORDER
Mr. Austin called the Meeting to order at 4:36 p.m., and declared the Board convened to consider matters pertaining
to the Houston Community College System as listed on the duly posted meeting notice.
PRAYER AND PLEDGE TO THE FLAG
Mrs. Smith led the prayer and the pledge of allegiance to the flag.
ELECTION OF OFFICERS
Motion Dr. Williams moved to retain the existing slate of officers for 2001. Mr. Russell seconded the motion. Motion
carried 9-0.
CHAIRMAN RECOGNIZED
Dr. Leslie presented a resolution and plaque to Mr. Austin for outstanding leadership as Chairman of the Board of
Trustees for 2000.
APPROVAL OF MINUTES
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The Board of Trustees of the Houston Community College System held a R...HCCS Administrative Center, Board Room, 22 Waugh Drive, Houston, Texas
Motion Dr. Williams moved approval of the minutes from the Regular Meeting of August 21, 2000. Mr. Litt
seconded. Motion carried 9-0.
AWARDS AND PRESENTATIONS
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Staff Recognition Award Dr. Leslie recognized several employees who were retiring after long careers with
HCCS -Marilyn Ellis, Accounting Specialist, Information Technology; Betty Brittain, Veteran Affairs;
Dr. Dona Harris, Executive Director of Student Processing Information Network (SPIN); and Dr. Maude Ferguson,
Dean of Student Services, Southeast College.
HEARING OF CITIZENS
Mr. Austin gave preface to the Hearing of Citizens and invited duly registered speakers to present their comments.
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Jimmy Dyer, Apex Janitorial, addressed the Board regarding their bid on a janitorial contract. Dr. Leslie took
the matter under advisement
COMMITTEE REPORTS
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Finance and Facilities Dr. Williams and Mrs. Garcia reported that items discussed in committee were
reflected on the agenda.
APPROVAL OF CONSENT AGENDA
Motion Dr. Williams moved to consider the consent agenda as amended, with Item C-7 (lease of space at Central
College to University Copy Center) to be considered subject to further revisions by HCCS attorneys and Item C-8
(Interlocal Agreement with Midtown TIRZ) to be pulled for consideration at a later meeting; and with the exception of
other items set aside for further discussion or held for discussion following closed session. Mr. Oliver seconded the
motion.
Motion carried 9-0. The following items were approved by consensus:
Instructional Matters
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Approved affiliation agreements for the Health Careers Division, Southeast College;
Purchasing of Materials and Services
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Approved payment to Bracewell & Patterson for professional services for the period October 16 November
15, 2000;
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The Board of Trustees of the Houston Community College System held a R...HCCS Administrative Center, Board Room, 22 Waugh Drive, Houston, Texas
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Approved the purchase of a point-of-sale (POS) system, for the Culinary Arts Department;
Approved the purchase of thirteen (13) hand-held radios and miscellaneous accessories for the Police
Department;
Fiscal Matters
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Approved the investment report for the month of November and December, 2000;
Approved the annual financial report for the fiscal year ended August 31, 2000, as prepared by the auditing
firm of Mir, Fox & Rodriguez, P.C.;
Approved the sale of $8,415,000 of Student Revenue Bonds; proceeds to be used for the continuing
renovation of the 3100 Main project, its buildout, construction and quipping of the administration building
and parking facility;
Approved the Budget Development Calendar for FY 2001-02;
Approved and ratified Board expenditures for the first quarter of 2000-01;
Other
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Approved a request for travel for Trustee Davila; and
Approved the HCCS Action Plan reflecting the Boards charge to the Chancellor.
VIDEOTAPING OF BOARD MEETINGS TABLED FOR FURTHER DISCUSSION
Motion Mr. Oliver moved approval of the videotaping and broadcasting of regular board meetings. Second was
inaudible.
Discussion focused on whether to air meetings in their entirety or to highlight key issues using newsletters and
community interest programming, as recommended by the Chancellor
The motion failed 5-4 with Trustees Garcia, Davila, Russell, Williams and Austin opposed; and Trustees Oliver,
Smith, Litt and Murphy voting affirmatively.
Motion Mr. Murphy moved to begin videotaping and broadcasting of meetings with the February Board Meeting.
Mr. Oliver seconded the motion. Motion failed 5-4 with Trustees Garcia, Davila, Russell, Williams and Austin
opposed; and Trustees Oliver, Smith, Litt and Murphy voting affirmatively.
Motion Dr. Williams moved to remand the issue to the upcoming Board retreat to consider the Chancellors
recommendation and make a final decision. Mrs. Garcia seconded the motion. Motion carried 8-1, with Trustee
Oliver opposed.
CHANCELLORS REPORT
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The Board of Trustees of the Houston Community College System held a R...HCCS Administrative Center, Board Room, 22 Waugh Drive, Houston, Texas
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Tenant Agreement Dr. Leslie announced the signing of a five-year lease with PROS Revenue
Management, Inc. to lease two floors at 3100 Main. The firm has 230 employees and plans to move to the
Administration Building in May.
Enrollment Report Enrollment has exceeded last years figures by 700 students.
Board Retreat A Board retreat is scheduled for March 9-10 and will be facilitated by Dr. Charles Willie and
Dr. Alfredo de Los Santos.
Strategic Conversation Dr. Leslie announced plans for a Strategic Conversations forum in February. Board
Members and community leaders will participate in a dialogue on how HCCS can better serve the
community.
Board Meeting Calendar The Chancellor requested authorization to modify the board meeting calendar to
avoid conflicts with TACC, Coordinating Board and legislative activities.
Motion - Mr. Murphy moved to grant the Chancellors request, seconded by Mr. Litt. The motion carried 9-0.
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Coordinating Board Site Visit
Dr. Cook reported on an upcoming site visit by the Coordinating Board. Representatives will visit System
offices, Central and Southeast Colleges on February 14-16, 2001, and Northeast, Northwest and Southwest
Colleges on February 28-March 2. The team will observe mission, planning and resources, effective
utilization of Perkins funds; access and effectiveness of student services; student achievement; quality of
academic programs; workforce education program; and articulation programs. Dr. Cook was optimistic that
several HCCS programs would receive exemplary status.
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Financial Report Ms. Walker gave the financial report for the month ending December 31, 2000. Revenue
exceeded last years figures by $5 million. Ad valorem taxes decreased by a small amount due to decreased
collections. Collection rates are expected to increase in January. Expenditure tracking indicated some
fluctuation in categories compared to last year. The PeopleSoft system will be examined to ensure proper
timing and reporting.
Rodeo Houston Dr. Leslie announced that information on "HCCS Night" at the rodeo will be provided to the
Board as soon as plans are finalized.
CHAIRMANS REPORT
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Redistricting of Single-Member Trustee Districts Mr. Austin called for the adoption of a resolution setting out
the criteria to be used in the redistricting process, to be developed with a legal firm representing the district.
He urged that the following criteria be incorporated in the resolution:
A. Where possible, use easily identifiable geographic boundaries as district boundaries;
B. Maintain communities of interest and of single district and avoid splitting neighborhoods when drawing
district boundaries;
C. Use whole county voting precincts when drawing districts;
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The Board of Trustees of the Houston Community College System held a R...HCCS Administrative Center, Board Room, 22 Waugh Drive, Houston, Texas
Base the new plan, to the extent possible, on the existing trustee districts;
Draw districts that are relatively equal in size and that in no event, exceed a 10% top to bottom deviation;
Draw districts that are compact and contiguous;
Recognize incumbent constituency relations by keeping existing members of the board in their districts;
Narrowly tailor the plan to avoid retrogression in the position of racial minorities and language minorities as
defined by the Voting Rights Act with respect to the effective exercise of the electoral franchise;
I. Provide the analysis to the board, the decision-making body, before it has to vote; and
J. Avoid truly bizarre districts.
D.
E.
F.
G.
H.
Dr. Leslie noted that an RFQ has been sent out. The Boards Redistricting Committee will review applicants and
make a recommendation to the full Board in February. A series of public hearings will be held to give the community
an opportunity to deliver testimony.
ADJOURNMENT TO CLOSED OR EXECUTIVE SESSION
Mr. Austin adjourned the meeting to Executive Session at 6:00 p.m., notice having previously been given, and
reiterated by him, in accordance with the Open Meetings Law. He stated that any final action, vote, or decision on
any item discussed in Executive Session would be taken up in Open Session or in a subsequent Public Meeting. He
reconvened the meeting in Open session at 7:11 p.m. and entertained motions on pending matters.
SETTLEMENT APPROVED IN C.A. No.
H-99-2938
Motion Mr. Murphy moved approval of the settlement in C.A. No. H-99-2938 on the terms discussed in closed
session. Dr. Williams seconded. Motion carried 7-0. (Trustees Oliver and Russell were absent)
CHANGE ORDERS APROVED FOR 3100 MAIN PROJECT
Motion Dr. Williams moved to approve and ratify change orders and other expenses associated with the 3100 Main
project. Mrs. Smith seconded the motion. Motion carried 7-0.
PERSONNEL AGENDA APPROVED AS SUBMITTED
Motion Mrs. Smith moved approval of the Personnel Agenda as submitted. Mr. Litt seconded the motion. Motion
carried 7-0.
ESTABLISHMENT OF NEXT REGULAR MEETING DATE
The next Regular Meeting will be held on February 22, 2001, at 4:00 p.m., at the HCCS Administration Building,
Second Floor - Auditorium, 3100 Main, Houston, Texas.
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The Board of Trustees of the Houston Community College System held a R...HCCS Administrative Center, Board Room, 22 Waugh Drive, Houston, Texas
ADJOURNMENT
With no further business to come before the Board, Mr. Austin adjourned the meeting at 7:14 p.m.
Minutes Prepared By:
______________________________
Linda Gray, Administrative Assistant
Board Services
Reviewed and Submitted by:
______________________________
Herman Litt, Secretary
Board of Trustees
Minutes Approved as Submitted:
July 26, 2001
_______________________________
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