MEETING OF THE
BOARD GOVERNANCE COMMITTEE
OF THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE
September 8, 2011
Minutes
The Board Governance Committee of the Board of Trustees of Houston Community
College held a meeting on Thursday, September 8, 2011, at the HCC Administration
Building, 3100 Main, 2nd Floor, Seminar Room A, Houston, Texas.
COMMITTEE MEMBERS PRESENT
Bruce A. Austin, Committee Chair
Eva Loredo, Committee Member
Sandie Mullins, Committee Member
Mary Ann Perez
Richard Schechter
ADMINISTRATION
Mary S. Spangler, Chancellor
Art Tyler, Deputy Chancellor/COO
Renee Byas, General Counsel
Shantay Grays, Interim Executive Assistant to the Chancellor
Bill Carter, Vice Chancellor, Information Technology
Madeline Burillo for Charles Cook, Vice Chancellor, Instruction
Diana Pino, Vice Chancellor, Student Services
Daniel Seymour, Vice Chancellor, Planning and Institutional Effectiveness
Julian Fisher for Fena Garza, President, Southwest College
Margret Ford Fisher, President, Northeast College
Zachary Hodges, President Northwest College
Remmele Young, Executive Director, Government Relations and Sustainability
OTHERS PRESENT
Derrick Mitchell, System Counsel, Bracewell & Giuliani
Thomas Urban, President, Faculty Senate
Other administrators, citizens and representatives from the news media
CALL TO ORDER
Mr. Austin called the meeting to order at 1:38 p.m. and declared the Committee convened to consider matters pertaining to Houston Community College as listed on the duly posted
Meeting Notice.
UNSOLICITED DEROGATORY COMMUNICATIONS POLICY
Motion – Ms. Loredo moved and Mr. Austin seconded.

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Board Governance Committee – September 8, 2011 - Page 2
Dr. Spangler apprised that the purpose of the policy is to protect the rights of employees from communications that is derogatory and unsolicited.
(Mr. Schechter joined the meeting at 1:41 p.m.)
Dr. Spangler noted that the purpose of the policy is to note that the Board support of the policy.
(Mrs. Sane stepped out at 1:42 p.m.)
Mr. Austin recommended revisions to state whom the communication should be directed.
Dr. Spangler noted that the following language will be added to the policy: the Chancellor shall establish procedures and regulations for the handling of unsolicited derogatory communications .
(Mrs. Sane returned at 1:45 p.m.)
Mr. Austin noted that the institution is a government and there should be a written process in place as to how such matters are handled fairly and consistently.
Mr. Derrick Mitchell, Board Counsel noted that the policy must be fair and the procedure consistent. Mr. Austin requested that Counsel opine the issue and provide a recommendation to administration regarding the procedure.
Mrs. Sane noted that the website allows for individuals to submit comments and asked if the policy would possibly eliminate this process. Dr. Spangler informed that the policy is regarding if someone submits anonymous information that may or may not be true. Mr.
Mitchell informed that administration is only asking for approval of the policy and noted that the procedures will be identified at a later time.
Mr. Schechter recommended adding unsolicited to the body of the policy; therefore, the policy would read: Any unsolicited communication (written, electronic, or voice mail).
Mr. Austin recommended adding to the policy statement that the Chancellor with the assistance of Counsel shall establish procedures for the security of sensitive personal information including students, faculty, staff and information resources.
Mr. Schechter recommended postponing approval to allow for the policy and procedure simultaneous consideration.
Motion Withdrawn – Ms. Loredo withdrew the motion and Mr. Austin withdrew the seconded.
The Committee concluded that the policy should be resubmitted to the Board along with the procedures once Counsel has reviewed and opined the issue.

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Board Governance Committee – September 8, 2011 - Page 3
ADMINISTRATION AND TECHNOLOGY SECURITY POLICY
Dr. Tyler noted that the office of security has recently been added and noted that the policy intent is to support the implementation of a system-wide security program to protect HCC’s confidential data. He noted that it is a measure to improve the institution’s security and noted that the state statute requires HCC to protect its confidential data such as social security numbers and student grades.
Motion - Mr. Austin moved approval and Ms. Loredo seconded. The motion passed with a vote of 2-0.
POSTING OF HCC TRUSTEES’ CAMPAIGN FINANCE REPORTS ONLINE
Mr. Schechter apprised that HCC is possibly one of the last institutions in the city who do not post their campaign finance reports online.
(Ms. Mullins arrived at 2:11 p.m.)
Mr. Austin inquired about the redacting requirements. Mr. Schechter noted that the City of
Houston redacts everything but the name and occupation prior to posting.
Motion – Ms. Loredo moved and Ms. Mullins seconded. The motion passed with a vote of
3-0.
HCC BOARD RESPONSIBILITY FOR THE OVERSIGHT OF EDUCATION QUALITY
Mr. Austin noted that there was a recommendation to adopt the Association of Governing
Boards (AGB) statement on Board Responsibility for the Oversight of Educational Quality and asked Ms. Loredo to provide an overview of the statement.
Motion - Ms. Mullins moved and Ms. Loredo seconded to approve.
(Ms. Perez arrived at 2:22 p.m.)
Mr. Schechter commended Mr. Austin for following up on the request to review the procurement processes and procedures.
Mr. Austin noted that one of the recommendations is that the Board conduct a regular selfevaluation regarding code of ethics.
Vote – The motion passed with a vote of 3-0.
ADJOURNMENT
With no further business, the meeting adjourned at 2:23 p.m.
Recorded, transcribed and submitted by:
Sharon R. Wright, Manager, Board Services
Minutes Approved: October 20, 2011