ANNEXATION COMMITTEE MEETING
OF THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE SYSTEM
September 8, 2008
Minutes
The Board of Trustees of the Houston Community College System held a
Annexation Committee Meeting on Monday, September 8, 2008 at Bracewell &
Giuliani, 711 Louisiana, 22 nd
Floor, Main Conference Room, Houston, Texas.
Board of Trustees Present:
Yolanda Navarro-Flores, Chairwoman
Bruce A. Austin, Vice Chair
Diane Olmos Guzman, Secretary
Mills Worsham, Deputy Secretary
Christopher Oliver
Neeta Sane
Richard M. Schechter
Dr. Michael P. Williams
Administration Present:
Art Tyler, Deputy Chancellor/COO
Doretha Eason, Executive Assistant to the Chancellor
Renee Byas, General Counsel
Margaret Ford Fisher, President, Northeast College
Fena Garza, President, Southwest College
Zachary Hodges, President, Northwest College
William Carter, Vice Chancellor, Information Technology
Charles Cook, Vice Chancellor for Instruction
Cheryl Sterling, Interim Vice Chancellor, Student Success
Others Present:
Maureen Singleton, Counsel, Bracewell & Giuliani
Brad Deutser, Consultant, Yaffe|Deutser
Catherine Campbell, Consultant, Yaffe|Deutser
Other administrators, citizens, and representatives of the news media
CALL TO ORDER
Mrs. Sane, Committee Chair, called the meeting to order at 3:26 p.m. and declared the Board convened to consider matters pertaining to the Houston Community
College System as listed on the duly posted meeting notice.
STATUS UPDATE ON ANNEXATION AND COMMUNITY OUTREACH
ACTIVITIES
Trustee Sane asked Dr. Tyler to provide an update on the status.

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Annexation Committee Meeting – September 8, 2008 – Page 2
Dr. Tyler provided the Board with an outline of activities that have taken place at
Southwest College towards annexation developed by Dr. Garza. He noted that the information highlighted activities from June through August 2008.
(Dr. Williams arrived at 3:29 p.m.)
Dr. Tyler also provided status report on the two meetings held weekly, which includes the operational level meeting led by the Chancellor. He noted that the report includes the action item, the person responsible and the status of the item.
He noted that the action items emerged from discussion and noted that most of the items are complete.
(Mrs. Guzman arrived at 3:32 p.m.)
Dr. Tyler noted that several consultants were hired after June 22, 2008 to assist in the development of a grassroots educational process. He noted that the second set of information provided an overview of items emerging from discussion with consultants. He noted that the mission and needed support from the consultants are discussed. Dr. Tyler noted that the contracts for the consultants have been completed. He noted that the report for the consultants is similar with action items, responsible party and status. He noted that some of the tasks will be completed by the consultants and some would be completed by operational staff.
Dr. Tyler noted that each consultant has a template for completing a weekly report that included the individuals name, action item, completion date, outcome/result and expenditures. He noted that to date of the $250,000 authorized to spend through
August 31, 2008 approximately $144,000 has been expended.
Dr. Tyler apprised that there are approximately 40,000 contacts in the Alief area. He noted that material has been distributed to civic clubs in Alief. He noted that there have been approximately 36 requests for information from various organizations in the Alief area. Dr. Tyler noted that based on the report as of today, the information has been spent wisely.
(Mr. Oliver arrived at 3:39 p.m.)
Dr. Tyler informed that as of census day (not including dual enrollment), enrollment was up by approximately 11 percent. He noted that the numbers were up significantly in Alief. Mr. Schechter requested the numbers for Alief be provided to the Board.
Mr. Schechter asked for the cost per student for educating each student. Dr. Tyler noted that the last estimate was $4,011 per year. He noted that a full time equivalency must be used to determine the cost per student.
Mr. Schechter asked the number of Alief students per year. Dr. Tyler informed that it is approximately 3400 per semester. He noted that roughly $14 million is expended

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Annexation Committee Meeting – September 8, 2008 – Page 3 on students in the Alief area annually. He noted that $4 million is received from
Alief, which is proportionate for the Alief area.
Mrs. Guzman referenced item number 52 on the report pertaining to the communication piece, which stated that the communication information has been forwarded to her for review; however, she has not received any information. Mr.
Campos informed that he will follow up on the item because the information was forwarded and should have been sent to her.
Mrs. Guzman noted that HCC PAC was involved earlier; however, now only the expenditure of funds is discussed.
Mr. Schechter called for a point of order and asked if the matter could be discussed at a later time. Mrs. Singleton, Board Counsel, informed that the Board could not hold a discussion regarding HCC PAC at this time.
Mrs. Sane asked Mr. Partida to provide an update on item #52 referenced by Mrs.
Guzman. Mr. Partida informed that the process is at a stall as they are waiting for approval from legal counsel. He noted that there will be some modification once the approval has been given by counsel.
Mr. Oliver asked why the meeting was called.
Mrs. Sane informed that she met with the consultants regarding the mail pieces that were scheduled to be disseminated. She noted that there was some legal issues regarding the mail pieces.
Mr. Schechter noted that the issue should probably be discussed in closed session.
Dr. Williams noted that attorney Gene Locke is representing the Board on the annexation issues and not Bracewell & Giuliani.
Mr. Oliver associated with Dr. Williams and asked why the meeting is being held at
Bracewell.
ADJOURNED TO CLOSED SESSION
Mrs. Sane adjourned the meeting to Executive Session at 3:52 p.m., notice having previously been given and reiterated in accordance with Sections 551.071, 551.072, and/or 551.074 of the Open Meetings Law. Mrs. Sane stated that any final action, vote or decision on any item discussed in Executive Session would be taken up in
Open Session or in a subsequent Public Meeting.
Mrs. Sane reconvened the meeting in Open Session at 4:50 p.m. and entertained motions on pending matters.
(Present: Trustees Austin, Flores, Guzman, Oliver, Sane, Schechter, Williams, and
Worsham)

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Annexation Committee Meeting – September 8, 2008 – Page 4
Mr. Schechter referenced the presentation by Dr. Tyler regarding expenditures for educational engagement activities to note that there was an allocation of $250,000 for educational engagement initiatives and asked how much of the allocated funds are unexpended.
Dr. Tyler apprised that there is approximately $105, 000 in unexpended funds and requested the Board to consider approving the unexpended 2007-2008 funds be shifted to the 2008-2009 budget for educational engagement initiatives.
Motion – Mrs. Guzman move that the unexpended funds from the 2007-08 budget be moved to the 2008-09 budget for educational engagement initiatives. Mrs. Sane seconded. The motion passed with vote of 3-0.
Mr. Schechter noted that HCC is conducting an educational engagement initiative regarding the upcoming annexation election and the college and noted that the
Board approved the educational engagement activities and asked administration to execute the educational engagement activities and recommended that the Board not be involved in the management of the educational engagement activities and that the administration should follow the guidance of legal counsel to ensure the educational engagement activities are purely educational and do not cross the line to advocacy.
Motion - Mr. Worsham moved to approve as recommended and Mrs. Guzman seconded. The motion passed with vote of 3-0.
ADJOURNMENT
With no further business coming before the Board, the meeting adjourned at 4:55 p.m.
Minutes recorded and submitted by:
Sharon Wright, Executive Administrative Assistant, Board Services
Minutes Approved as Submitted: