Meeting of the Finance Committee for May 16, 2002
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MEETING OF THE FINANCE COMMITTEE
OF THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE SYSTEM
May 16, 2002
Minutes
The Board of Trustees of the Houston Community College System held a meeting of the
Finance Committee on May 16, 2002, at the System Administration Building,
Chancellor’s Conference Room, 12th Floor, 3100 Main, Houston, Texas.
COMMITTEE MEMBERS PRESENT
Michael P. Williams, D.Min., Chair
Bruce A. Austin
James R. Murphy
OTHER BOARD MEMBERS PRESENT
Jay K. Aiyer
ADMINISTRATION
Bruce H. Leslie, Chancellor
Charles Cook, Vice Chancellor, Educational Development
Gloria Walker, Vice Chancellor, Finance & Administration
Jose Villarreal, Vice Chancellor, Economic Development
Pat Williamson, Vice Chancellor, Institutional Development
Jack Daniels, President, Central College
Margaret Forde, President, Northeast College
Miles Bradshaw, General Counsel
Michael Kyme, Director of Purchasing
Chet Woodard, Internal Auditor
OTHERS PRESENT
Arturo Michel, System Counsel, Bracewell & Patterson
Maureen Singleton, Bracewell & Patterson
Other administrators, citizens and representatives from the news media
CALL TO ORDER
Dr. Williams called the meeting to order at 4:25 p.m. and declared the meeting
convened to consider matters pertaining to the Houston Community College System as
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Meeting of the Finance Committee for May 16, 2002
listed on the duly posted meeting notice.
Policy on Compensation and Expenses for Board Members
Dr. Leslie announced this item was being withdrawn for further study.
Board Policy on Student Travel
The committee considered the proposed policy regulating the transporting of students to
activities over 25 miles from the institution. Basically, the driver must have a valid
drivers license or commercial license, a good driving record and liability insurance. This
policy is required as a result of SB 263 passed in 2001. The committee agreed to
recommend adoption of this policy.
Purchase of Portable Chillers – Central College
The Chancellor explained that chillers for the San Jacinto Building failed several months
ago and were replaced with rented portable chillers. Administration would like to
purchase two trailer mounted portable chillers. Since the cost of renting chillers is
prohibitive and the trailer mounted chillers can be utilized elsewhere, this purchase will
have a long-term benefit. Dr. Leslie discussed the qualifications of the recommended
vendor. The committee agreed to recommend approval of this item.
Purchase of Food, Paper and Beverage Products
Dr. Leslie recommended three vendors to provide food items and paper products for the
Neo Market and Bakery and the Culinary Arts Baking Program. The committee agreed to
recommend approval of this item.
Purchase of Instructional Materials and Supplies – Apprenticeship Programs
The recommended vendors are sole source providers since the program calls for special
materials to be used in this training. Mr. Murphy requested additional fiscal information
on availability of funds. Dr. Leslie stated this would be incorporated into the template.
The committee agreed to recommend approval of this item.
Renewal of Delinquent Tax Collection Contract
Dr. Leslie discussed the recommendation to renew the delinquent tax collection contract
with the law firm of Linebarger Heard for an additional one-year term. This contract will
go out for bids next year. The committee agreed to recommend approval of this item.
Payment to Harris County Clerk for Election Services
The Chancellor discussed the recommendation to approve payment to the Harris County
Clerk for election services related to the November 2000 Trustee election. He noted that
Isabel Nart, Director of Governmental Affairs, negotiated a joint notice agreement with
other jurisdictions on the ballot, which resulted in a substantial savings in advertising
costs for HCCS and the other entities. The committee agreed to recommend approval of
this item.
Continuation of Residential Homestead Exemption
Dr. Leslie recommended renewal of residential homestead exemptions at the same rate
as last year, noting that the Board increased the homestead exemption by 20% last
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Meeting of the Finance Committee for May 16, 2002
year. The committee agreed to recommend approval of this item.
Additional Penalty on Delinquent Taxes
The Chancellor recommended amending the collection rate approved last month to
increase the percent of penalty. In January the Legislature increased the amount of
penalty that will be charged and the firm of Linebarger Heard has requested that the
increase be applied.
The committee agreed to recommend this item.
ADJOURNMENT
With no further business to come before the Committee, Dr. Williams adjourned the
meeting at 4:40 p.m.
Minutes Prepared by:
Linda Gray, Administrative Assistant
Board Services
Reviewed, Finalized and Submitted by:
Yolanda Navarro Flores, Secretary
Board of Trustees
Minutes Approved as Submitted: June 27, 2002
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