Meeting of the Facilities Committee for May 15, 2002
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MEETING OF THE FACILITIES COMMITTEE
OF THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE SYSTEM
May 15, 2002
Minutes
The Board of Trustees of the Houston Community College System held a Meeting of the
Facilities Committee on May 15, 2002, at the System Administration Building,
Chancellor’s Conference Room, 12th Floor, 3100 Main, Houston, Texas.
COMMITTEE MEMBERS PRESENT
Herlinda Garcia, Chair
Yolanda Navarro Flores
Jay K. Aiyer (Alternate)
COMMITTEE MEMBERS ABSENT
James R. Murphy
OTHER BOARD MEMBERS PRESENT
Abel Davila, Ex-Officio
Bruce A. Austin
Herman Litt
Christopher W. Oliver
Michael P. Williams, D.Min. (arrived at 5:45 p.m.)
ADMINISTRATION
Bruce H. Leslie, Chancellor
Jose Villarreal, Vice Chancellor, Economic Development
Gloria Walker, Vice Chancellor, Finance & Administration
Pat Williamson, Vice Chancellor, Institutional Development
Jack Daniels, President, Central College
Zach Hodges, President, Northwest College
Miles Bradshaw, General Counsel
Michael Kyme, Executive Director of Purchasing
OTHERS PRESENT
Bob Bellomy, Hermes Architects
Arturo Michel, System Counsel, Bracewell & Patterson
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Meeting of the Facilities Committee for May 15, 2002
Other administrators, citizens and representatives from the news media
CALL TO ORDER
Mr. Davila called the meeting to order at 4:20 p.m. and declared the meeting convened
to consider matters pertaining to the Houston Community College System as listed on
the duly posted meeting notice.
RECESS CALLED
Mr. Davila called a recess at 4:21 p.m.
MEETING RECONVENED
The meeting was reconvened at 4:41 p.m. by Mrs. Garcia.
CONSIDER RATIFICATION OF EMERGENCY PURCHASE OF ITEMS AND REPAIRS
The Chancellor explained that repairs of an emergency nature were necessary at Central
College and the System Administration Building in the amount of $140,805, which was
taken from the unexpended plant fund. According to Attorney Michel, an emergency
exists when following normal bidding methods would cause a disruption to operations.
Mr. Oliver raised concerns about depleting the unexpended plant fund with emergency
expenses. The Chancellor pointed out that the Capital Improvement Plan due in August
will address long-range facilities needs. Mrs. Garcia asked that the Chancellor provide
the Board with a report on when the funds were approved and the plan for Central
College. The committee reached consensus to recommend approval and ratification of
these repairs.
CONSIDER CHANGE ORDER – KATY MILLS CHILD CARE CENTER
Dr. Leslie requested authorization to approve change orders and authorize additional
funds to complete the Katy Mills Child Care/Career Center project. Changes in the
project were brought about by City of Katy building code stipulations. The cost of the
change orders will be approximately $130,000 to come from the unexpended plant fund.
The Chancellor requested authority to allow the construction company to begin work and
request formal ratification at the Board Meeting. Mrs. Garcia recommended that in the
future more information be provided on the fiscal impact of projects. She also asked for
additional information on the plant fund balance, the amount set aside for emergencies
and an update on the Katy Mills project.
Motion – Ms. Navarro Flores moved that the Committee, meeting today as a quorum of
the full Board, waive its bylaw requirement that it cannot bind the Board, for purposes of
this motion, and approve Committee Agenda Item II.B.3 and authorize the Chancellor to
execute any necessary documents. Mr. Aiyer seconded the motion, which carried 7-0.
Mrs. Garcia stated that the Board Operations Committee would revisit the policy issue of
addressing emergencies.
MEETING RECESSED
Mrs. Garcia recessed the meeting at 5:20 p.m.
MEETING RECONVENED
The meeting was reconvened at 5:25 p.m.
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Meeting of the Facilities Committee for May 15, 2002
PRESENTATIONS FROM ARCHITECTURAL PROGRAMMING AND SPACE
PLANNING VENDORS
An RFQ was issued for architectural programming and space planning consultants to
program the requirements for the Central College buildings. Eleven firms submitted
responses and five firms were invited to make presentations to the evaluation team and
to the Facilities Committee. Each firm was given 10 minutes for their presentation,
followed by a question and answer session. The firms presenting were:
1. Facility Programming and Consulting
2. 3D International + McCowan
3. Gensler
4. Page Southerland Page
5. Prozign Architects
RECESS CALLED
Following presentations by the first four firms, Mrs. Garcia called a recess at 6:20 p.m.
She reconvened the meeting at 6:22 p.m., and the Board heard a final presentation
from Prozign Architects.
ADJOURNMENT TO CLOSED OR EXECUTIVE SESSION
Mrs. Garcia adjourned the meeting to Executive Session at 6:32 p.m., notice having
previously been given, and reiterated by her, in accordance with the Open Meetings
Law. She stated that any final action, vote, or decision on any item discussed in
Executive Session would be taken up in Open Session or in a subsequent Public Meeting.
Mrs. Garcia reconvened the meeting in Open Session at 6:40 p.m. and entertained
discussion of agenda items.
COMMITTEE TO RECOMMEND PROZIGN ARCHITECTS
Motion – Mr. Aiyer made a motion to recommend Prozign Architects as the firm best
meeting the posted criteria. Ms. Navarro Flores seconded the motion. Motion carried 30. Present and voting affirmatively were Trustees Garcia, Navarro Flores and Aiyer.
ADJOURNMENT
With no further business to come before the Committee, the meeting was adjourned
at 6:49 p.m.
Minutes Prepared by:
Linda Gray, Administrative Assistant
Board Services
Reviewed, Finalized and Submitted by:
Yolanda Navarro Flores, Secretary
HCCS Board of Trustees
Minutes Approved as Submitted: June 27, 2002
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Meeting of the Facilities Committee for May 15, 2002
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