Procedures for Applying for Small Procurement
1. Add a new
application form
for small
procurement
(Pur312).
2. Select the
budget type
3. Add sub-account
for the small
procurement.
4. Confirm the
content of the
application form
5. Submit
application form
online to the
Office of
Accounting for
ratification.
1.
2.
3.
4.
5.
6.
7.
6. Print out the
application form
7. Submit
hardcopy of the
application form
to the Office of
Accounting for
ratification.
Access the General Affairs System and click “Small Procurement” of Purchase Request
& Procurement.
Select the budget type used and input the title of the procurement application, purpose
and remark.
Click “Add new sub-account” to input relevant information of the sub-account.
(1) Select the type of the receipt (uniform invoice or receipt).
(2) Input the number of the uniform invoice if you select “Uniform Invoice,” item name,
specification, unit, quantity and etc.
Click “Finish” after filling all the information for the sub-account. Click “Content” to
check and confirm the budget number, detail of the purchase request and the amount
applied.
Click “Submit” to submit the application form online to the Office of Accounting.
Print out the voucher, the application form for small procurement and the claim voucher.
Submit all the relevant documents in hardcopy to the Office of Accounting for
ratification.
1. Add a new application form for small procurement
(Pur312).
2. Click “Add a new
application form for
small procurement”
1. Click “Small
Procurement”
2. Select the budget type
1. Click “Select the
budget type”
2. Select the budget
type used.
Each application form
for small procurement
shall select only one
budget type.
3. Add new sub-account for small procurement
1. Click “Add new sub-account”
You will see the interface of
“Add new sub-account”
Information relevant to
the budget:
Budget type
Serial number of the
application form
Remaining budget
2. Select the type of the
receipt
1. Uniform Invoice or
Receipt
(No need to input the
number of the uniform
invoice when selecting
“Receipt”)
2. Fill in the first two
English letters and number
of the uniform invoice (e.g.
WD12345678).
(The number of the receipt
will be generated by the
Receipt System
automatically.)
Please provide description
when the amount of single
uniform invoice or receipt
exceeds NT$ 5,000.
3. Click “Save”
after filling all the
information.
3. Add new sub-account for small procurement
4. Click “Finish”
after filling all the
information for the
sub-account.
You can modify the amount after
deducting the amount applied in this
application.
No need to input unless the maximum
amount of small procurement is stipulated
in the budget plan and the deduction of
amount applied in this application is
required.
Modify the
remaining amount
of budget by
deducting the
amount applied in
this application and
click “Save.”
You can modify or
delete the
sub-account
4. Confirm the content of the application form
1. Click “Content”
Check the content of the
application form
Detail of the purchase request
The total amount is the sum of Item
1 & Item 2 (The items are listed in
the same receipt).
Please provide
description when the
amount of single uniform
invoice or receipt exceeds
NT$ 5,000.
5. Submit the application form online to the Office of
Accounting for ratification
2. Click “Submit” to
submit the
application form
online.
1. Submit the
application form
after filling the
information.
6. Print out the application form
1. Click “Print” to
print out the
following documents:
Receipt voucher
Application form for
small procurement
Claim voucher
2. Click to print out
the documents.