UNIVERSITY OF EXETER
CNL/14/98
COUNCIL
A meeting of the Council was held on Thursday 16 October 2014 at 10.00am in the Council Chamber,
Northcote House.
PRESENT:
Pro-Chancellor, Miss S J Turvill (Chair)
Mr C J Allwood
Provost, Professor J M Kay
Mr G Brown
Dr S Buck
Ms A Conroy
Professor K E Evans
Ms R Gillies
Ms J Hargadon
Mr P J M Hodges
Mr R M P Hughes
Mr P Lacey
Professor D A Myhill
Sir Robin Nicholson
Mr C C Pomfret
Ms B Rigg
Dr A M Shaw
Vice-Chancellor and Chief Executive, Professor Sir Steve Smith
Deputy Vice-Chancellor, Professor N J Talbot
Professor S Tomlinson
Ms S Wilcox
IN ATTENDANCE:
Director of Communication and Corporate Affairs, Mrs J Chafer
Chief Financial Officer, Mr A Connolly
Chief Executive to the Students’ Guild, Ms T Costello
Exeter FXU President, Mr R Davies
Deputy Vice-Chancellor, Professor M Goodwin
Deputy Vice-Chancellor, Professor N Kaye
Director of Human Resources, Ms J A Marshall
Acting Chief Operating Officer, Mr R G Pringle
Director of Academic Services and Deputy Chief Operating Officer, Ms M I
Shoebridge
Chief Information Officer, Ms L Tucker (in attendance for discussions under minute
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Executive Officer, Mrs J Williams
APOLOGIES:
Mr N Bull, Professor D A Myhill (afternoon)
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Chair’s Opening Remarks
The Chair welcomed Rachel Gillies, Students’ Guild President and Rhun Davies, Exeter FXU
President to the meeting.
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Dual Assurance Update: Information Technology
Lynne Tucker in attendance
Council RECEIVED a Dual Assurance update on Information Technology (CNL/14/77).
The presentation from the Dual Assurance update would be published for members on the
Council website.
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Declarations of Interest
Members NOTED the register of members’ interests in relation to the business of the agenda
including standing declarations of interest.
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Minutes
The minutes of the meeting held on 10 July 2014 were CONFIRMED (CNL/14/76).
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Matters Arising from the Minutes
There were no matters arising from the minutes.
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Council 2014/15
Council CONSIDERED a paper on Council 2014/15 (CNL/14/78).
Members APPROVED the following documents, subject to the consistent use of the Registrar /
Chief Operating Officer titles:
(a) The Statement of primary responsibilities for Council
(b) The Standing Orders of Council
Members NOTED:
(c) The powers and composition of Council as set out in the Statutes
(d) The terms of reference and membership of the Standing Committee of Council for 2014/15.
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Remuneration Committee Report (Lay Members only)
Lay Members of Council RECEIVED a verbal report on Remuneration Committee.
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Vice-Chancellor’s Report
(a) Council RECEIVED a report from the Vice-Chancellor (CNL/14/79), which covered the
following topics:
(i)
Welcome – the Vice-Chancellor took the opportunity to welcome formally the new Guild
President Rachael Gillies as a Member of Council. Professor Nick Talbot had also
become a formal Member of Council this year, having previously been in attendance,
following the stepping down of Professor Neil Armstrong as Provost. The ViceChancellor also welcomed colleagues who were joining Council meetings in attendance:
the Deputy Vice-Chancellor (Education), Professor Nick Kaye, and the Exeter President
of FXU, Rhun Davies.
(ii)
Announcements
• Wellcome Trust Award - the Wellcome Trust had made an Institute Strategic Support
Fund (ISSF) award to Exeter of £1.0 million for the forthcoming two-year period to
September 2016. The Wellcome Trust provides these awards to its top-funded group
of universities. The University applied formally in June with its plans for the next
period, which built upon the Biomedical Informatics Hub, support to the Wellcome
Centre for Medical History, and new systems-level computational expertise for the
Living Systems Institute.
• BBSRC South West Doctoral Training Partnership - on 3 October funding decisions
by the Biotechnology and Biological Sciences Research Council (BBSRC) were
announced by Vince Cable. The Vice-Chancellor was delighted to report that Exeter
had had its funding renewed for its existing BBSRC South West Doctoral Training
Partnership as part of a consortium with Bath, Bristol, Cardiff and Rothamsted
Research. Exeter was now one of only 12 centres who had been successfully funded.
This was the first of the University’s doctoral training partnerships to be refunded, and
was a clear sign of the excellent work that had been done to date with this centre and
the confidence of BBSRC in the provision and training that Exeter was offering. The
grant to the Partnership was for £8 million, funding 16 PhDs per annum.
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• Garfield Weston Grant for the Living Systems Institute - the University’s bid to the
Garfield Weston Foundation to support the Living Systems Institute had been
successful and the University had been awarded £500,000. This was the result of
excellent work between Professor Gero Steinberg and DARO in preparing the bid.
• Academia Europaea - on 1 September the Academia Europaea announced its newly
elected members. The Academia Europaea is Europe's academy of arts and
sciences covering all subject areas from Arts, Humanities, Social Sciences and
Sciences.
The Vice-Chancellor was delighted to announce that Professor Nick
Talbot (Biosciences) and English scholars Professor Gabriella Giannachi and
Professor Regenia Gagnier had been invited to become members of the Academy,
which aims to promote learning, education and research.
• Gender equality awards - four departments across the University had been awarded
Athena SWAN awards. Both the Medical School and Sport and Health Sciences had
Silver department awards, while Mathematics and Computer Science and Psychology
were granted Bronze awards.
The Department of Classics and Ancient History in the College of Humanities had
been recognised for its progress in advancing gender equality in arts, humanities and
social science careers in higher education. The Department had achieved Bronze
level status in the Equality Challenge Unit’s (ECU) trial gender equality charter mark –
the first award scheme of its kind for these disciplines. Only five universities and 17
individual departments were recognised in this trial phase.
• Royal Society Wolfson Research Merit Award - Professor Pierre Friedlingstein from
the College of Engineering, Mathematics and Physical Sciences had been bestowed
with a Royal Society Wolfson Research Merit Award. He was one of just 14 scientists
nationwide to be awarded the honour, in recognition of his outstanding research
entitled Earth System biogeochemical feedbacks, climate targets and emissions
mitigation.
• Times Higher Education Awards - the University had been shortlisted for three Times
Higher Education (THE) awards. The three categories were Outstanding Contribution
to Innovation and Technology, Outstanding International Student Strategy and
Outstanding Support for Early Career Researchers. The full shortlist was published
on the THE website and winners would be announced on 27 November.
(iii) League Table Update
• Sunday Times and Times Good University Guide 2014 - Exeter had risen one place in
this year’s Times and Sunday Times Good University Guide to 7th place. Exeter's
improved 7th place rank was driven by improvements in rank in National Student
Survey (NSS), Staff Student Ratio (SSR), Spend, Good Honours and Graduate
Prospects. Exeter's Completion had dropped very slightly in score which had caused
a slight drop from 4th to 5th place for that indicator. Exeter's Entry standards had
dropped both in score and rank, although the drop was counterbalanced by the gains
in other indicators to give the overall improvement in rank. In particular, Exeter now
sat at 15th (79.3%) overall for Graduate Prospects, an improvement of 2.5% on last
year which saw Exeter outperform the top 10 competitor median score for the first
time and ahead of the 2015 target date.
Exeter appeared in 35 of the 66 subjects covered this year and was in the Top 20 for
32 subjects, the Top 10 for 22 subjects and the Top 5 for 11 subjects. Exeter had
slipped out of the Top 20 in 3 subjects this year, compared to only 1 subject offered
st
being outside the Top 20 last year. Exeter was ranked 1 in the UK for Radiography.
• International League Tables - Exeter had risen seven places in the QS World
st
University Rankings 2014 to 161 place. In the Academic Ranking of World University
(ARWU), although Exeter was still ranked in the 201-300 range, the graphic
representation of Exeter’s performance indicated that a leap had been made from the
bottom to the top of that range, which was very encouraging.
In the recently published Times Higher Education World University Rankings 2014-15,
th
rd
Exeter had dipped six places to 154 place. This was 23 within the UK universities
(down one place from last year). Within the subject tables Exeter continued to have
th
two subject areas within the World Top 100: ranking 65 in Arts and Humanities (a
th
rise of three places) and 98 in Life Sciences (a drop of three places). Exeter had
improved its rank in two of the five measures, but fallen in ranking in the remaining
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three measures which had caused the drop in the overall score. The areas were
'Research', 'Citations' and 'Industry income'. Exeter’s performance in the 'International
Outlook' indicator continued to be strongest where rank had increased for the third
successive year from 51st to 44th, and Exeter had performed above the Top 100
median score in this measure. Strategic Planning had conducted an analysis of the
amount Exeter needed to improve by in order to reach the Top 100 median score and
colleagues would be examining whether there were any immediate actions that could
be taken to ensure the University returned to an upward trajectory in these rankings in
the future.
(iv) National Student Survey - the University had performed strongly once again in this year’s
th
National Student Survey (NSS), rising to an impressive 4 place for overall satisfaction,
with 92% of final year students reporting satisfaction with the quality of their course.
Exeter was now the highest performing Russell Group University in the Survey.
Improvements had been made in the Assessment and Feedback measure, which scored
promptness of feedback and detailed comments on work.
For the second year running, all questions under Learning Resources had seen scores
improved or maintained, including 89% satisfaction with access to IT and library
resources. Teaching remained one of the highest scoring categories, despite Exeter’s
overall ranking falling due to improvements made by competitors. For example, 93% of
students reported that staff were good at explaining things, and 92% reported that staff
were enthusiastic about their subject.
(v) International Activity: Singapore - in September the Vice-Chancellor visited Singapore at
the invitation of the Singaporean Ministry of Education as part of a high-level, global
external review panel for its Quality Assurance Framework (QAFU). The purpose of the
QAFU is to ensure that Singapore’s five publicly-funded autonomous universities have a
strong governance and accountability framework in place, and are focused on providing
high quality teaching, learning and research. The process consisted of a five-day on-site
th
validation of the National University of Singapore – ranked 25 in the World in the Times
Higher Education World University Rankings.
(vi) New Minister of State for Universities, Science and Cities - the Rt Hon Greg Clark was
appointed Minister for Universities and Science on 15 July 2014, already having held the
portfolio for Cities since July 2011. He is the Conservative MP for Royal Tunbridge Wells.
The newly merged portfolio brought together responsibility for (a) higher education,
including widening participation, student finance, international students and migration
and the student experience, (b) science and research, including research funding and
postgraduates, (c) innovation and commerce, including Innovate UK (the new name for
the Technology Strategy Board), and (d) local and regional growth and cities, including
EU Structural Funds, the Regional Growth Fund and cities policies.
(vii) UCU Ballot for Industrial Action - a ballot for industrial action by the University and
College Union (UCU) of its members commenced on Wednesday 1 October. The ballot
had been called in support of UCU’s position on proposed changes to the Universities
Superannuation Scheme (USS), which was currently undergoing a valuation, the initial
results of which were showing a significant but expected deficit to the scheme. USS and
Universities UK (UUK) were in discussions with UCU regarding the funding position and
the benefits available to members. These discussions with UCU would continue through
the autumn and would address the changes required in relation to the expected funding
deficit. The ballot would close on 20 October and Council would be updated further in
due course.
(b) In addition to the written report, the Vice-Chancellor drew attention to the following:
(i)
Headroom improvement plan – colleagues had been spending a great deal of time
planning how the headroom improvement plan for the University would be delivered. At
the meeting of Council in July it had been agreed that this plan would be brought to
Council in October.
However, after discussion at the VCEG Residential, in agreement with the Chair of
Council, it had been agreed that this would not be brought forward at this stage. This
was because colleagues wanted to carefully align the launch of a voluntary severance
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(VS) scheme with a carefully thought through and targeted business needs assessment
of where the savings were likely to come from.
To do this more time needed to be spent on planning the Professional Services (PS)
transformation project along with all the other work that would be done to transform wider
University activity. As a result the VS scheme would not be launched until January 2015,
although the scheme would be made available in a small number of areas where there
were known to be opportunities. Council would receive a further update in December.
(ii)
Future Finance – the Vice-Chancellor was delighted to announce that Jo Smith had been
appointed to the role of Future Finance Project Manager, to lead on the development of
new finance systems and the changes needed to the core finance business processes.
(iii) The New Minister of State for Universities, Science and Cities, the Rt Hon Greg Clark,
had visited the University on 8 October as part of a wider visit to Exeter and Cornwall.
This had been a very successful visit with Mr Clark meeting with key researchers and
business representatives at the Innovation Centre on the Streatham Campus. He had
also met with VCEG and the Director of Research and Knowledge Transfer, Sean
Fielding, to discuss how Universities and cities could work together to drive growth.
Mr Clark had also visited the Penryn Campus to join up with council and business
leaders from across Cornwall to sign the £198.9m Cornwall and Isles of Scilly Growth
Deal. The official signing ceremony took place at the University’s Environment and
Sustainability Institute (ESI).
The Vice-Chancellor recorded his thanks to colleagues who had hosted Mr Clark during
the visit, in particular Professors Janice Kay and Mark Goodwin, and Sean Fielding. He
also thanked Pete Hodges for his excellent briefing and organisation of the day.
(iv) PS Transformation – the Acting Chief Operating Officer (COO), Geoff Pringle, updated
members on the work that had been undertaken over the summer on the PS
Transformation project and noted that a much fuller briefing would be provided at
Council’s awayday in November. The following key points were noted from the update:
•
A new single PS team would be in place for 1 August 2015. This team would have
absolute concentration on local delivery, working closely with Deans and College
Executives.
•
Indicative savings targets of £5m in 2015/16 and £5m in 2016/17 had been
proposed. This was on top of the £2.4m savings that would be delivered in 2014/15.
The aim for PS was to be best in class and to provide an effective and efficient
service.
•
James Hutchinson had been appointed as the full time Senior Officer for the project
and would take up the position on 20 October 2014. This appointment was initially
until 31 July 2015. James’ current role as School Manager in the Business School
would be back filled by Matt Davey during this period. The COO recorded his
thanks to the Dean of the Business School, Professor Robin Mason, for releasing
James for this important role.
•
Providing business continuity during this significant change programme would be
critically important in order that the experience of academic staff and students was
not affected.
(v) Voluntary Severance Scheme (VSS) (STRICTLY CONFIDENTIAL) (vi) Student Behaviour – the COO was pleased to note that the University’s Welcome
Weekend had been very successful. However, there had been a large increase in
complaints from residents about the behaviour of a small minority of students in Exeter.
These issues were related to students in Exeter, not at Penryn. As a result the COO had
written to 800 local residents to assure them that the University was taking the matter
seriously and were taking appropriate steps in response to the problems. The
complaints were mainly around noise, litter, broken glass, anti-social behaviour, and
damage to cars / property.
There were also concerns about events held by two University sports clubs which were
reported by Exepose. As members were aware, initiation ceremonies were banned at
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the University. These events were being investigated and disciplinary action was in
hand.
As a result of this challenging start to the academic year it had been decided to cancel
the football varsity match due to the risk of further disruption for local residents. The
Varsity charities and Exeter City Football Club would be compensated directly by the
University.
Alison Davidson, the University’s new Director of Sport was very keen to tackle the
issues that had been seen at the start of this term and was in discussions with the Guild
about further alignment of the Athletic Union (AU) with the Guild.
Colleagues at the University were liaising directly with the local police and City Council
and Michele Shoebridge, Director of Academic Services and Deputy Chief Operating
Officer, had held a Behaviour Summit bringing together a number of different groups to
create an action plan. The Guild had also launched its #NeverOK campaign to tackle
sexual harassment.
(vii) Ebola – a response group had been convened, chaired by Michele Shoebridge, and
including Dr Kate Thomas (Principal Medical Officer at the Student Health Centre),
Business Continuity colleagues, Student Welfare representatives and colleagues from
FX Plus and Falmouth University. Advice had been received from UUK and the
University was as prepared as it could be. Special consideration was being given to
international students from West Africa.
(viii) Institute for Fiscal Studies (IFS) presentation on Fiscal Challenges – the Vice-Chancellor
briefed members on some of the key highlights from the presentation by IFS Director,
Paul Johnson, at the UUK annual conference on the fiscal challenges and HE finance.
The slideset would be circulated to members for their interest.
(ix) The Vice-Chancellor also provided members with a confidential update on the student
market, EU funding and the implications should the UK withdraw from the EU, and the
latest political party stance on fees.
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Financial Outturn 2013/14 (COMMERCIAL IN CONFIDENCE)
14.90
VCEG Residential 2014 (COMMERCIAL IN CONFIDENCE)
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Admissions (COMMERCIAL IN CONFIDENCE)
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Living Systems Institute Academic Strategy
Council CONSIDERED the Living Systems (LS) Institute Academic Strategy (CNL/14/83).
Professor Nick Talbot introduced the paper to members and highlighted the following key points:
•
The paper presented the development of a clear academic strategy that underpinned the
Living Systems Institute (LSI). This was true to the original strategy that had been set out to
Council previously. More academics had been embraced in developing this more detailed
strategy. This had not only resulted in this paper but also in applications for funding being
made to the Garfield Weston Foundation (successfully), and the Wolfson Foundation.
•
One of the hallmarks of the University was its interdisciplinary work. Large amounts of
research income had been achieved in this way. The most successful academics at Exeter
had embraced interdisciplinary work. The University aimed bring to together creative
groupings of staff within the LSI with very different expertise and skills which they wanted to
deploy to answer large difficult questions. The diagram in the paper on page 11 illustrated
how the concept would work.
•
The LSI would be built around Exeter’s core strengths. The University had real strengths in
infection and applying genomics to understanding of chronic disease. These could be brought
together to do something distinctive and different.
•
The next step was to refine the hiring strategy. The LS academic strategy group would meet
next week and embark on developing this strategy. There was time to determine targets for
hire which would build around those world class academics the University already had. The
hiring strategy would identify skills and capability gaps and individuals the University wished to
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recruit. These individuals would be at various stages of their careers - including many future
leaders. This would be done over the course of this academic year. The Directorship would
be a key appointment and the aim was to appoint to this position in March / April 2015.
•
The aim was to create an institute without walls where colleagues from all disciplines including
the arts and humanities could link through different themes such as Science and Culture.
•
Colleagues were seeking to establish links with biotech companies to discuss and identify
particular areas of research. The most advanced discussions were through the Innovate UK
bid to Syngenta which was a potential large scale investment.
•
Colleagues were very mindful of collaboration beyond LSI and the whole translational
pathway.
•
The LSI academic vision needed to be used as part of the messaging for the rationale for the
transformation programme as this was the exciting future that the University would invest in.
•
After further refinement the LSI Academic Strategy would go out for peer review. It was also
being peer reviewed by the Wolfson Foundation as part of the bid for funding.
•
The annual LSI research income target of £15.9m was a net increase in research income for
the University.
Council APPROVED:
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i)
The LSI Academic Strategy and its adoption across the institution.
ii)
The recommendation that the leadership and governance structure should form the basis for
future interdisciplinary, cross-College institutes.
iii)
The recommendation that the Living Systems Strategy Group should develop a roadmap for
the implementation of the strategy which should define future academic recruitment.
Senate
Council CONSIDERED an annual report for 2013/14 (CNL/14/84).
Michele Shoebridge, Director of Academic Services and Deputy Chief Operating Officer,
introduced the report and noted the business that had been covered during the year by Senate,
including:
i) Major Strategies in Development: Education (on three occasions), Widening Participation,
Internationalisation
ii) Organisational reforms which impacted upon academic matters: Senate effectiveness review,
University planning process, recommendations for senior academic leadership roles and
appointments, employee engagement survey and actions, teaching day and flexible working
practices
iii) Matters of significance to institutional KPIs or risks: such as NSS performance and admissions
and recruitment UG and PG, home/EU and international, proactive equality and diversity
measures, Research Excellence Framework submission
iv) Operational highlights and priorities in relation to academic developments: College innovations,
Doctoral Training Partnerships, Grand Challenges, development of campuses, GW4
partnership, on-line coursework submission system.
A more wide-ranging set of improvements to the effectiveness of Senate were agreed at the July
meeting, following a review chaired by Professor Talbot conducted as part of the wider Council
Effectiveness Review. New arrangements for improved democratic representation of academic
staff across the University’s Colleges and campuses, a more strategic two-year schedule of
business, and a clearer definition of its remit across both education and research were expected to
strengthen still further the contribution of Senate to the academic leadership of the University.
There had been an excellent campaign around Senate membership and as a result there had
been over 54 nominations for the elected positions on Senate. These positions, alongside the
nominated Heads of Discipline and Associate Dean Education / Research, would provide fair
representation across all colleges and campuses. Thanks were recorded to the Deans of Colleges
for supporting this process.
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The elections for membership were currently running and results would not be known until the
week beginning 20 October. These would then be announced to staff. The first meeting of the
new Senate membership would take place in November and would be preceded by a lunch for
colleagues to meet and welcome new Senators and find out more about the new Senate. The
Chair of Council would be attending this lunch and would talk to Senators about the importance of
the relationship between Council and Senate.
There would be two joint meetings between Council and Senate in 2014/15 – the first in December
with a briefing on the outcomes of the REF 2014 and the second in May.
It was agreed that with the new schedule of business for Senate next year there would be a fuller
report for 2014/15.
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Audit Committee: Draft Annual Report (COMMERCIAL IN CONFIDENCE)
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UPP Refinancing (COMMERCIAL IN CONFIDENCE)
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Memorandum of Assurance and Accountability
Council RECEIVED a summary note on the new Memorandum of Assurance and Accountability
between HEFCE and the institutions it funds that took effect on 1 August 2014 and which
superseded HEFCE’s Financial Memorandum (CNL/14/88).
The Financial Memorandum (FM) was the formal accountability mechanism for the grant funding
that HEFCE distributed. It attached conditions to that funding and was last revised in 2010. This
paper set out the changes introduced from August 2014 as a result of the consultation conducted
on HEFCE’s Financial Memorandum with institutions over the autumn of 2013. The context for the
consultation was based on institutional autonomy and academic freedom, placing reliance on
institutions’ own accountability arrangements, HEFCE accounting officer role and the public and
collective student interest. The Financial Memorandum was renamed the Memorandum of
Assurance and Accountability MAA.
The new MAA was available on the HEFCE website:
http://www.hefce.ac.uk/pubs/year/2014/201412
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Audit Committee
(a) Council RECEIVED an oral report from the Pro-Chancellor (Finance) on the audit meeting
held on 1 October 2014. One issue in particular was drawn to Council members’ attention in
relation to employability. A statement from the internal auditors had noted that there was
some resistance from some academics to see employability as part of their wider academic
role.
(b) Council APPROVED the Terms of Reference for 2014/15 (CNL/14/89) but suggested that
they should be reviewed in light of the new HEFCE documentation that had included
additional responsibilities for audit committees. Audit Committee should ensure that their
terms of reference were widened if necessary to include all of its responsibilities.
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Annual Sustainability Assurance (ASSUR) return to HEFCE
Council RECEIVED an update on the Annual Sustainability Assurance (ASSUR) return to HEFCE
(CNL/14/90). Council NOTED the University’s intention to participate in the return and the format
of the declaration. This was due to be sent to HEFCE at the start of December 2014.
14.99
Remuneration Committee (STRICTLY CONFIDENTIAL)
14.100 Infrastructure
Council RECEIVED a summary of several of the construction projects delivered by Estate
Development Service (EDS) up to September 2014 (CNL/14/92). This represented part of
EDS’ summer programme and the remainder would be reported to Council at its December
2014 meeting.
14.101 Council Self-Evaluation Questionnaire
Council RECEIVED the outcome of the Council Self-Evaluation Questionnaire (CNL/14/93).
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14.102 Council Effectiveness Review 2013/14: Action Plan
Council RECEIVED the action plan in respect of the Council Effectiveness Review 2013/14
(CNL/14/94).
14.103 Guidelines for the Operation of Dual Assurance
Council RECEIVED the revised Guidelines for the Operation of Dual Assurance for 2014/15
(CNL/14/95).
14.104 Affixing the Seal of the University
Council AUTHORISED the fixing of the University seal to the documents listed in CNL/14/96.
14.105 Amendment to Ordinance 21
Council APPROVED the proposed amendment to Ordinance 21: The Powers of Senate
(CNL/14/97).
14.106 Chair’s Closing Remarks (COMMERCIAL IN CONFIDENCE)
JW/JAL
16 October 2014
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