Rio Hondo Community College District
REGULAR MEETING OF THE BOARD OF TRUSTEES
MINUTES – November 14, 2012
Location:
Rio Hondo College Board Room
3600 Workman Mill Road, Whittier CA 90601
Members Present:
Ms. Norma Edith García, President
Ms. Vicky Santana, Vice President (arrived at 6:25 pm)
Ms. Madeline Shapiro, Clerk (arrived 6:10 pm)
Mr. Gary Mendez, Member
Ms. Angela Acosta Salazar, Member
Ms. Lupe Pasillas, Student Trustee
Members Absent:
None
Staff Members:
Ms. Teresa Dreyfuss, Interim Superintendent/President
Dr. Kenn Pierson, Vice President, Academic Affairs
Mr. Henry Gee, Vice President, Student Services
Ms. Sandra Rivera, CSEA President
Mr. Adam Wetsman, Academic Senate President
Ms. Kathy Pudelko, representing RHCFA President
Ms. Irina Preciado, ASRHC President
Ms. Sandy Sandello (Recorder)
I.
CALL TO ORDER
A.
Call to Order
Ms. Garcia called the meeting to order at 6:03 p.m.
B.
Pledge of Allegiance
Gary Mendez led the salute to the flag.
C.
Roll Call
Ms. Santana and Ms. Shapiro reported absent, but later arrived at 6:25 pm and 6:10 pm.
D.
311.
Approval of Minutes: October 18, 2012; October 22, 2012
It was moved by Mr. Mendez, seconded by Ms. Acosta-Salazar and carried
unanimously to approve the minutes of October 18, 2012 and October 22, 2012.
BOARD OF TRUSTEES:
Angela Acosta-Salazar, Gary Mendez, Vicky Santana, Norma Edith García, Madeline
Shapiro, Lupe Pasillas, Student Trustee
E.
Open Communication for Public Comment
Councilmember Joseph Gonzales spoke on item IIIB4., Discussion on Renaming of the
El Monte Educational Center.
F.
Presentations
 English as a New Language (ENLA) – (Tyler Okamoto / Moises Mata)
 Accountability Report for Community Colleges (ARCC) – (Howard Kummerman)
II.
CONSENT AGENDA
312.
It was moved by Mr. Mendez, seconded by Student Trustee Pasillas and carried
unanimously to approve the following agenda:
A.
FINANCE & BUSINESS
1.
Finance & Business Reports
a.
b.
2.
Purchase Order Report - Approved the Purchase Order Report
reviewing purchases for the preceding 60 days.
Payroll Warrant Report – Approved Payroll Warrant Report for
the month of October, 2012.
Authorization for Out-of-State Travel & Conferences
Approved staff members and Board Members who could attend in the following
educational conferences:
Teresa Dreyfuss, Robert Holcomb, Shin Liu and Gary Mendez to participate at
the Sino-American Conference in Guanzhou, China on November 17-24, 2012 at
no cost to the district.
Vicky Santana and Lupe Pasillas to participate at the Association of Community
College Trustees (ACCT) 2013 National Legislative Summit in Washington, DC
on February 11-14, 2013.
3.
Household Hazardous and Electronic Waste Collection and
Roundup – County of Los Angeles
The Board of Trustees approved an agreement with the County of Los
Angeles to conduct a Household Hazardous and Electronic Waste Collection and
Roundup at Santa Fe Springs Public Safety Fire Training Center January 19,
2013 and authorized the Administration to execute agreement on behalf of the
District.
B.
PERSONNEL
1.
Academic
a.
Employment
Special Assignments, Fall 2012
November 14, 2012
Minutes
2
Rio Hondo Community College District
Board of Trustees Regular Meeting
The following instructor will receive a $3,000 stipend, paid by Title V
Grant, for completion of her role as a Summer Bridge Coordinator, Fall
2012 follow-up):
BEAN, Michelle, Communications & Languages
The following instructor/counselor will receive a $3,500 stipend, paid by
Title V Grant, for completion of his role as Student Success Programs
Support:
GUZMAN, Sergio, Counseling & Student Development
The following instructor will receive a $500 stipend for creating an online
version of Reading 101
:
FLORES-OLSON, Raquel, Communications & Languages
The following instructor will receive a $200 stipend for offering an
Instructional Development workshop on using “ART Stor” across the
curriculum:
LEWIS, Cynthia, Arts & Cultural
2.
Classified
a.
Employment, 2012-2013
Regular Classified
SERNA, Alesandro, Senior Custodian, Facilities Services, 100%,
12 months, effective November 1, 2012
TRAN, Yen, Evaluations Technician, Admissions and Records, 100%, 12
months, effective November 1, 2012
Substitute
AGUILAR, Alice, Registration Clerk, Admissions & Records, ending date
December 21, 2012
CASTAGNOLA, Janet, Clerk Typist III, Grant Development, ending date
December 21, 2012.
b.
Family Care and Medical Leave
ALVAREZ, Melissa, Research Data Technician, Grant Development, has
requested a six-week Family Care and Medical Leave beginning
November 20, 2012
CHAVEZ, Elizabeth, Clerk Typist III in Public Safety, has requested a 12week Family Care and Medical Leave beginning November 26, 2012
November 14, 2012
Minutes
3
Rio Hondo Community College District
Board of Trustees Regular Meeting
c.
Resignation
BLANCHARD, Ivette, Switchboard Operator/Mailroom Clerk I. Her last
day of employment is November 26, 2012.
RAMOS, Laura, Library/Media Clerk. Her last day of employment was
October 16, 2012
3.
Order of Employment
Per Education Code 87413, et seq. following is the Order of Employment List.
We have added those faculty members employed during the Spring Semester of
2012, and deleted those who have separated/retired as of 2012:
See attached list
4.
Unrepresented (AP 7130), 2012-2013
a.
Employment
Hourly
Physical Education
ROCHWERG, Jason, Coaching Spec.
SHIPHERD, Richard, Coaching
Spec.
Volunteers
GOMEZ, Marcus, Student Affairs
LEE, Yuan-Xun, Math/Sciences
NGOR, Preston, Math/Sciences
GOMEZ, Omar, Chd Devp.Ctr.
MORALES, Jeffrey, Stud Affairs
Students
ACEVES, Patrick, TRIO Programs
CARDONA, Kimberly, Financial Aid
DORANTES, Alyssa, Car Tech. Ed.
RAMIREZ, Sylvia, President’s Office
SILVA, Danny, Facilities Services
b.
AVILA, Aldo, MSC
DE LA TORRE, Nata, Trans Ctr.
GRANDE, V, EdPartnerships
SANCHEZ, Mig, Arts & Cultural
URIBE, Yvette, TRIO Programs
Revision of Administrative Procedure 7130
With the Student Mental Health Grant Activities, funding has been
allocated to hire students, as Student Ambassadors, to provide peer to
peer support.
Student Ambassadors will assist new students in their transition to
college, while also allowing students to engage with their peers within a
supportive, educational environment. Student Ambassadors have the
opportunity to assist and support prospective students, new students, and
November 14, 2012
Minutes
4
Rio Hondo Community College District
Board of Trustees Regular Meeting
current students to the college. They are the students conducting campus
tours, promoting campus events and services, participating in RHC
events, and contributing their student experience to outreach-related
efforts. Student Ambassadors help to create strong peer-to-peer
networking to help their fellow students get involved and engaged to have
a more successful college experience.
See attached
III.
ACTION ITEMS
A.
FINANCE & BUSINESS
1.
Consultants
313.
It was moved by Ms. Acosta-Salazar, seconded by Ms. Shapiro and
carried unanimously to approve the following consultants:
a. The Ken Blanchard Companies – To facilitate for the “Trust
Builder” training for the Leadership Academy on December 7,
2012. Dates of service: November 15, 2012 to June 30, 2013.
Payment not to exceed $615.00 from Staff Development/General
Fund.
b. Christine Elam – To present Supervisor & Leadership Training
workshops to the Pacific Coast Feather Company. Dates of
service are November 15 to December 31, 2012. Payment not to
exceed $2,000.00 from the Industrial Training Revenue
Agreement.
c. Jose A. Perez – To coordinate training and regular activities and
assignments of the Student Ambassadors; on-going evaluation
efforts to ensure effectiveness of the Student Ambassadors and
that the program is meeting the needs of veteran students and to
develop a resource manual for the Student Ambassador program
for veteran students. Dates of service: November 15, 2012 to
June 30, 2013. Payment not to exceed $5,000.00 from the
Student Mental Health Grant.
d. Alexander J. Vracin – To provide six (6) hour American Red Cross
Adult/Infant/Child CPR and First Aid Certification and Water
Safety Trainings for the Foster/Kinship Care Education Program.
Dates of service: November 15, 2012 - June 30, 2013. Payment
not to exceed $600.00 from Foster Kinship Care Education
(FKCE) Grant.
2.
314.
Annual Bond Audit Report
It was moved by Ms. Acosta-Salazar, seconded by Ms. Shapiro and
carried unanimously that the Board of Trustees accept the Bond Financial &
Performance Audit for Fiscal Year ending June 30, 2012.
3.
315.
November 14, 2012
Minutes
Revenue Agreement – Pacific Coast Feather Company
It was moved by Ms. Acosta-Salazar, seconded by Mr. Mendez and
5
Rio Hondo Community College District
Board of Trustees Regular Meeting
carried unanimously that the Board of Trustees approve the revenue agreements
with Pacific Coast Feather Company and authorized the Administration to sign
the appropriate documents on behalf of the District.
4.
316.
Substantial Completion of Bid #2013 – Removal and Replacement of Music
Building Roof – Cabral Roofing & Waterproofing, Corp.
It was moved by Ms. Acosta-Salazar, seconded by Ms. Shapiro and
carried unanimously that the Board of Trustees approve the substantial
completion of the work performed under Bid #2013, the Removal and
Replacement of the Music Building Roof and authorized the filing of a Notice of
Completion with the Los Angeles County Recorder.
5.
317.
Substantial Completion of Bid #2016 – Accounting Office Remodel &
Relocation – R. Dependable Construction, Inc.
It was moved by Ms. Shapiro, seconded by Ms. Acosta-Salazar and
carried unanimously that the Board of Trustees approve the substantial
completion of the work performed under Bid #2016, Accounting Office Remodel
& Relocation and authorized the filing of a Notice of Completion with the Los
Angeles County Recorder.
6.
318.
Revenue Agreement – International Study Tour, Inc.
It was moved by Ms. Acosta-Salazar, seconded by Mr. Mendez and
carried unanimously that the Board of Trustees approve the revenue agreements
with International Study Tour, Inc., and authorized the Administration to sign the
appropriate documents on behalf of the District.
7.
319.
Approve Consultant Agreement for Sign Language Interpreting Services –
Links Sign Language Interpreting Services
It was moved by Ms. Acosta-Salazar, seconded by Mr. Mendez and
carried unanimously that the Board of Trustees approve the Consultant
Agreement with Links Sign Language Interpreting Services and authorized the
Administration to sign appropriate documents on behalf of the District.
8.
320.
Apprenticeship Instructor – 2012-2013 – Daryl Sundberg
It was moved by Mr. Mendez, seconded by Ms. Acosta-Salazar and
carried unanimously that the Board of Trustees approve the employment of
instructor – Daryl Sundberg.
9.
321.
November 14, 2012
Minutes
Copier System – IBE Digital
It was moved by Mr. Mendez, seconded by Ms. Acosta-Salazar that the
Board of Trustees approve the purchase of a copier system for the Accounting
Department from Konica-Minolta USA with IBE Digital as dealer. Amount not to
6
Rio Hondo Community College District
Board of Trustees Regular Meeting
exceed $6,033.73 from Bond Funds and authorized the Administration to execute
appropriate documents on behalf of the District.
10.
322.
Energy Management System Controller Replacement – Climatec Building
Technologies Group
It was moved by Ms. Santana, seconded by Ms. Acosta-Salazar and
carried unanimously that that the Board of Trustees approve the award of a
contract to Climatec Building Technologies Group for equipment and
programming necessary to maintain the District’s Alerton campus-wide energy
management system in the amount of $36,300.00 from Bond Fund and
authorized the Administration to sign appropriate documents on behalf of the
District.
11.
323.
Annual Preventive Maintenance Central Plant Chiller – EMCOR
Service/Mesa Energy Systems
It was moved by Ms. Santana, seconded by Ms. Acosta-Salazar and
carried unanimously that the Board of Trustees award the contract for
preventative maintenance of the central plant chiller to EMCOR service/Mesa
Energy Systems in the amount of $12,533.00 from Bond Funds and authorized
the Administration to sign appropriate documents on behalf of the District.
12.
324.
Request for Extension of Mobile Modular – Lease Agreement of P.E.
Temporary Facilities Modular Buildings (Locker Rooms)
It was moved by Ms. Acosta-Salazar, seconded by Ms. Shapiro and
carried unanimously that the Board of Trustees approve the extension of the
lease for the P.E. Temporary Facilities Modular Buildings the additional amount
of $80,701.73 not to exceed an amount of $368,632.46 from Bond Funds and
authorized the Administration to sign appropriate documents on behalf of the
District.
13.
325.
Student Union Building – To Furnish and Install a New Automatic Handicap
Swing Door Operator at the Student Union Building – Pasco Doors
It was moved by Ms. Acosta-Salazar, seconded by Ms. Garcia and
carried unanimously that the Board of Trustees approve the award to Pasco
Doors, to furnish and install an automatic handicap swing door operator at the
Student Union Building in an amount not to exceed $3,239.00 from Bond Funds
and authorized the Administration to sign appropriate documents on behalf of the
District.
14.
326.
November 14, 2012
Minutes
Bond Funded Purchase of Information Technology Equipment and
Services
It was moved by Mr. Mendez, seconded by Ms. Shapiro and carried
unanimously that the Board of Trustees approve the expenditure of Bond Funds
identified for El Monte Educational Center in an amount not to exceed
7
Rio Hondo Community College District
Board of Trustees Regular Meeting
$228,889.48 and authorized the Administration to execute appropriate
documents on behalf of the District.
15.
327.
Surplus Property – AV and Computer Equipment
It was moved by Ms. Shapiro, seconded by Mr. Mendez and carried
unanimously that the Board of Trustees approve the declaration of surplus and
determines that the value of the surplus property listed above does not exceed
$5,000.00 and hereby consigns the items to The Liquidation Company for
recycling and electronic waste disposal.
16.
328.
PE Complex Building Furniture Procurement – Total Plan, Haworth
Furniture
It was moved by Mr. Mendez, seconded by Ms. Acosta-Salazar and
carried unanimously that the Board of Trustees approve the purchase of
additional furniture for the PE Complex Building in the amount of $4,322.82 for a
new total of $121,290.12 from State and Bond Funds and authorized the
Administration to sign the appropriate documents on behalf of the District.
17.
329.
Substantial Completion of Bid #1174 – Campus Wayfinding Signage – Clear
Sign & Design, Inc.
It was moved by Ms. Shapiro, seconded by Ms. Acosta-Salazar and
carried unanimously that the Board of Trustees approve the substantial
completion of the work performed under Bid #1174, the Campus Wayfinding
Signage Project and authorized the filing of a Notice of Completion with the Los
Angeles County Recorder.
18.
330.
Additional Augmentation for Testing and Inspection Services
It was moved by Ms. Shapiro, seconded by Ms. Garcia and carried
unanimously that the Board of Trustees approve an increase for inspection and
testing services in the amount of $450,000.00 for a total amount of
$5,067,797.06 from Bond Funds and authorized the Administration to sign the
appropriate documents on behalf of the District.
B.
PRESIDENT’S OFFICE
1.
Revision of Board Policies – 5130, 5140, 6550, 6900 (Final Adoption) (See
Attached)
331.
It was moved by Ms. Acosta-Salazar, seconded by Ms. Santana and
carried unanimously to approve the following Board Policies for final adoption:
BP 5130
BP 5140
BP 6550
BP 6900
November 14, 2012
Minutes
Financial Aid
Disabled Students Programs and Services
Disposal of Property
Bookstore and Food Services
8
Rio Hondo Community College District
Board of Trustees Regular Meeting
2.
Approval of New/Revision of Board Policies: 6320, 6500, 6520, 1200, 2015,
3900, 4040, 5500, 7330 (First Reading) (See Attached)
332.
It was moved by Ms. Acosta-Salazar, seconded by Ms. Santana and
carried unanimously to approve the following Board Policies for first reading with
the exception of 2015.
333.
It was moved by Mr. Mendez, seconded by Student Trustee Pasillas and
carried unanimously to form a sub-committee to review Board Policy 2015,
Student Member, and to bring this policy back with a recommendation at the April
2013 Board Meeting.
3.
334.
Parking Fee Increase
It was moved by Ms. Shapiro, seconded by Student Trustee Pasillas and
carried unanimously to approve the recommendation of the Budget Reduction
Task Force and increase the parking fee over two semesters in two phases as
stated below:





4.
335.
Phase One: Spring Semester 2013 from $22.50 to $30 per semester;
Phase Two: Fall Semester 2013 from $30 to $40 per semester
The committee would like to raise the Summer parking permits from $10 $20;
The committee would like to see the daily permit raised from $2/day to
$3/day;
The committee would like to implement a charge for replacement parking
permits of $12.00
Discussion on Renaming of the El Monte Educational Center
It was moved by Ms. Acosta Salazar, seconded by Student Trustee
Pasillas for purposes of discussion. After much discussion, It was moved by Ms.
Garcia, seconded by Ms. Santana to leave the name of the El Monte Educational
Center as is with no change. Ms. Acosta-Salazar, and Student Trustee Pasillas
abstained. For the record, Ms. Acosta-Salazar indicated that she had requested
that this item be placed on the October 10, 2012 Board agenda.
5.
336.
Approve the Profile for the New Superintendent/President – ADDENDUM
It was moved by Ms. Shapiro, seconded by Ms. Santana for purposes of
discussion. After discussion, it was moved by Ms. Santana, seconded by Ms.
Shapiro and carried unanimously to select Option A as the amendment to the
profile for the new Superintendent/President as follows:
Option A
November 14, 2012
Minutes
Five (5) years of formal training or leadership experience at the
higher education level reasonably related to the administrator’s
administrative assignment.
9
Rio Hondo Community College District
Board of Trustees Regular Meeting
C.
ACADEMIC SERVICES
1.
337.
Curriculum Items
It was moved by Ms. Shapiro, seconded by Ms. Garcia, and carried
unanimously to approve the following curriculum items:
a.
Program Change
The following certificate has been recommended for inclusion in our offerings
and catalog with the following change:
Certificate of Skill Proficiency – Income Tax Preparer
Unit Change: FROM: 5.5 Units
TO: 6 Units

IV.
UC transfer process in progress for courses where applicable.
INFORMATION ITEMS
1.
2.
3.
Building Program
New / Revised Administrative Procedures: AP 3720, 3900, 7110, 7330, 2105, 3560,
5400 (See attached)
College Status Report on Student Learning Outcomes Implementation
V.
STAFF AND BOARD COMMENTS
VI.
CLOSED SESSION
Ms. Garcia recessed the meeting at 8:55 p.m. and no action was reported out.

Title 5, California Code of Regulations, Section 59328-59338: Administrative
Determination implementation from Discrimination Complaint
Pursuant to Section 54956.8:
 CONFERENCE WITH REAL PROPERTY NEGOTIATOR
o 3017 Tyler Avenue
Pursuant to Section 54956.9(b)
 CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation (3 Cases)
Pursuant to Section 54957
 PUBLIC EMPLOYEE DISCIPLINE / DISMISSAL / RELEASE
 PUBLIC EMPLOYEE EMPLOYMENT
o Dean of P.E./Athletic Director
Pursuant to Section 54957.6
 CONFERENCE WITH LABOR NEGOTIATOR
Agency Negotiator: Teresa Dreyfuss
November 14, 2012
Minutes
10
Rio Hondo Community College District
Board of Trustees Regular Meeting
Employee Organization: CSEA, RHCFA
VII.
ADJOURNMENT
 Date of Next Regular Board Meeting – December 12, 2012, 6:00 p.m. (Annual
Organization and Election of Officers)
November 14, 2012
Minutes
11
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
12
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
13
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
14
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
15
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
16
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
17
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
18
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
19
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
20
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
21
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
22
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
23
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
24
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
25
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
26
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
27
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
28
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
29
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
30
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
31
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
32
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
33
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
34
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
35
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
36
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
37
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
38
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
39
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
40
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
41
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
42
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
43
Rio Hondo Community College District
Board of Trustees Regular Meeting
November 14, 2012
Minutes
44
Rio Hondo Community College District
Board of Trustees Regular Meeting