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Rs. 1,000/-
Tender Form
Tender Form for supply of
Equipments/Audio Visual Equipments/ Teaching Aids/
Reprographic Facilities etc. Under U.G.C. Grant
Contact
Head
Department of Mass Communication
Rashtrasant Tukadoji Maharaj Nagpur University, Mahatma Jyotiba
Phule Educational Campus, Amravati Road,
Nagpur-440 033
Ph. No. (0712)2500085
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RASHTRASANT TUKADOJI MAHARAJ NAGPUR UNIVERSITY
NAGPUR
Department of Mass Communication
Details of equipments to be purchased from the UGC Grant
1. Sony MCS-8M Multi Format Compact Switcher
Technical Specifications:
Features:
Programme
Basic
Specifications
HD or SD Operations
Built in Audio Mixer
Built in Frame Synchronizer
Multiple DME Wipe Patterns
Built in Multi Viewer
8 Input : HD - SDI x 4, HDMI x 3 and DVI x 1
SD - SDI x 4 Analog Composit x 3 DVI x 1
Core Output
AU x 1 , AU x 2 and Multi Viewer (DVID and HD/SDI)
Auxillery Mixed Function
Built in Chroma Keyer
USB Cord
Video Input
SDI BNC x 4 (SMPTE - 292 M, 299 M, 259 M-C, 272M-A)
HDMI Type A x 3
DVI x 1
Composit BNC x 3
Referencee BNC x 2 Look through 75 ohms
Video Output
SDI BNC x 4 (SMPTE 292 M, 299 M, 259 M-C, 272M-A)
DVI - D DVI x 2 (AUX , Multiviewer)
Composit BNC x 1
Referencee BNC x 1
75 omhs
Audio Input
Analog 1 & 2 - XLR / TRS Combo x 2, Mic / Line 1 & 2 Male
Analog Input 3 to 6 - TRS Phono x 4, Mic / Line 3 to 6
Analog Input 7 & 8 - Phono Jack x 2
Audio Output
Analog output 1 & 2 - XLR x 2 (Female) Programe out L & R
Analog output - TRS Phono x 4
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Analog output - Phono Jack x 2
Headphone output x 1 - Standard Stereo Phone
Tally - D Sub 15 Pin Male x 1
USB - Type A x 1
Remote - D - Sub 9 pin Male x 1, RS 232 C
2. Camera tripod trolley
Technical Specifications:
Wheeled video camera tripod stand trolley compatible with Video Camera Tripod Stand (Model TH
650DV)
General Terms and Conditions
1. The Equipment/ Accessories and their makes and grade asked in the Tender will only be accepted. Bidders are
requested not to quote any other makes which have not been asked.
2. Dealers have to supply Equipments/ Accessories as per the Order (makes and grade mentioned). No alternate
makes are accepted. And if any dealer supplies any alternate make of Instruments which has not been ordered
these Equipment will be returned to them at their cost.
3. If the Equipments/ Accessories supplied are not found satisfactory, such items will be returned to them at their
cost.
4. The Order should be complied with totally within fifteen days from date of order or successful bidder should
report how the matter stands.
5. Bills in Triplicate with Pre-stamped receipt/invoices affixing with Re.1 revenue stamp should be sent to us within
fifteen days.
6. Delivery of Equipments/Accessories are FOR at Department of Mass Communication, Rashtrasant Tukadoji
Maharaj Nagpur University, Nagpur.
7. Please note that our bankers are Bank of India, RTM Nagpur University Campus Branch, Amravati Road,
Nagpur-440 033.
8. Outside dealers are requested to negotiate all documents through the above mentioned Bank.
9. While submitting your quotation kindly mentioned terms and condition clearly
regarding i) VAT Tax ii) Sale Tax iii) Octroi iv) Excise Duty and any other taxes applicable.
10. Octroi and Excise duty certificate will be provided if the Proforma Invoice and consignment are made
on the name of Head of the Department of Mass Communication, Rashtrasant Tukadoji Maharaj Nagpur
University, Nagpur. In no case will theUniversity bear the Octroi Tax/Excise Duty.
11. The rates mentioned in the quotations should be valid for six months duration.
12. Blank tender form will be issued after receiving demand draft of any Nationalized/Schedule bank of Rs. 1000/in favour of The Head, Department of Mass Communication, R. T. M. Nagpur University- 440 033, Nagpur.
13. Earnest Money Deposit (EMD) in the form of demand draft of any Nationalised/Schedule bank of Rs. 8,000/drawn in favour of The Head, Department of Mass Communication, R. T. M. Nagpur University- 440 033,
Nagpur should be submitted in Envelope No. 1. This money (EMD) shall be refunded to the unsuccessful
dealer/bidder, within 30 days from the date of the opening of the tenders. No interest shall be paid on earnest
money deposited. In case of successful dealer the EMD shall be refunded after the official order and successful
installation at Department of Mass Communication, R.T.M. Nagpur University, Mahatma Jyotiba Phule
Educational Campus, Amravati Road, , Nagpur 440033 (MS) India. Any offer received without the EMD shall
stand wholly rejected.
Nevertheless, the decision of the Head, Department of Mass Communication, R.T.M. Nagpur University,
Nagpur. (MS) India, on such matters shall remain final and binding.
14. The details like income tax certificate, VAT registration and clearance, authorization from the manufacturers,
previous experience, etc. should be submitted in Envelope No. 1.
15. Price bid should be submitted in Envelope No. 2.
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16. Envelope no. 1 and 2 should be submitted in Envelope No. 3.
17. The tender form downloaded from www.nagpuruniversity.org should be accompanied by a DD of Rs. 1000/as the formal tender form fee along with appropriate DD of earnest money deposit (EMD).
18. The supplier shall provide both technical/onsite demonstration /service manual and operation/ installation
manual along with the dust cover for the equipment free of cost.
19. In case of any dispute the jurisdiction shall be Nagpur.
20.The tender for equipment/instruments must be sent in sealed envelop with the superscription “Tender for
Equipment under UGC Grant” Department of Mass Communication, RTM Nagpur University Campus, Nagpur
44003 and addressed to the Head, Department of Mass Communication, Rashtrasant Tukadoji Maharaj Nagpur
University, Maharma Jyotiba Phule Educational Campus, Amravati Roiad, Nagpur 440033, (MS) India.
21. Tenders received late shall not be accepted. All tenders shall be opened in the presence of the bidders or their
authenticate representatives in the office of Head, Department of Mass Communication, RTM Nagpur
University, Nagpur in accordance with the date and time specified in the tender notice.
22. No correspondence queries or reminders or personal visits regarding quotation position or ordering action will be
entertained or replied. Orders when finalized will be intimated to the parties concerned only.
23. Outside dealers are requested to quote the mode of dispatch of articles, i.e. by Railway, Post Parcel or Goods
Transport or Air Mail.
24. You or your representative may be present at the time of opening the quotations.
25. Two bid system will be followed. First the technical bid (envelope no. 1) will be opened. After the
fulfillment of all the necessary documents along with EMD enclosed in envelope no. 1), then financial bid
(i. e. envelope no. 2) of the required technical specifications will be only opened. It is, therefore, suggested
to submit two independent envelops for technical and financial bids.
26. The details like IT certificate, income tax certificate, VAT registration and clearance, authorization from the
manufacturers, previous experience, etc. have to be attached with tender.
27. Kindly mention Sales Tax / Registration number of the firm.
28. Advance payment will not be made.
29. The working hours on Saturday is 10.30 am up to 12.30 pm.
30. The Equipments/Accessories shall be accepted on any working days up to 3-00 p.m.
31. Schedule of the dates is as given below (on working days only):
i. Sale of blank tender form: 23-01-2012 to 06-02-2012
ii. Submission of tender form: upto 01.00 pm on 07-02-2012
iii. Opening of tender form: Envelope no. 1 on 08-02-2012 (11.00 am) and
envelope no. 2 on 08-02-2012 (01.00 pm) at Department of Mass Communication.
32. The Head, Department of Mass Communication, RTM Nagpur University, Nagpur 440033 (MS) India reserves
the right to reject lowest of any tender and to increase or decrease the quantity of or split of the items of the
tender at any time while finalization of the order.
33. The Head, Department of Mass Communication, RTM Nagpur University, Nagpur 440033 (MS) India reserves
the right to reject any or all of the tenders without assigning any reasons thereof.
Thanking you.
Head
Department of Mass Communication,
Rashtrasant Tukadoji Maharaj Nagpur University,
Mahatma Jyotiba Phule Educational Campus,
Amravati Road, Nagpur-440033.
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