FINAL
Minutes of the General Meeting
Thursday, September 11, 2014
MD Anderson Library, Room 306
Members Present/Absent: See the September 2014 Attendance Report
Guest List is in the Staff Council Office
Call to Order: Staff Council President Martha Hayes called the meeting to order at 1:34 p.m.
Minutes:
• The minutes of the August 7, 2014, General Meeting were approved with one correction
• The minutes of the July 31, 2014, Special Call Meeting were approved with no corrections
Member Introductions: All members present briefly introduced themselves, including name, department, time on
campus, and position on Council
Staff Council Officer Reports
President: Martha Hayes
• See the submitted President’s Report
• Space Request: Request to UH Administration for Staff Council office, storage, and meeting space
o Andy Moon mentioned that there might be space at ERP for consolidated storage
o Kim Barras mentioned that her office is still in the process of looking for Staff Council space
• Wellness Leave: Discussion of state regulation for wellness leave
o Martha mentioned that it would provide for additional hours of leave for wellness exams, exercise
during work hours, attending wellness seminars, etc.
o Elsie Myers mentioned that this is similar to the fitness release policy previously discussed
Immediate Past President: Pam Muscarello
• Outstanding FY2014 Items: Pam will follow up on outstanding items from her tenure as President,
including the office/meeting/storage space request, the administrative leave with pay form, the transgender
resolution, and items to put online
• HR Updates: Meeting with Joan Nelson of Human Resources and Pam, Martha, and 2013-2014 Immediate
Past President Ron Gonyea
o Council leadership shared the results of the last Pulse Poll on knowledge of the merit raise
process; Joan said she would share the merit guidelines in the next year; in the past, these have not
been transparent
o Discussed move of Benefits Fair to October from traditional summer date for faculty attendance;
Pam checked with the Faculty Senate Executive Board, and this was not their request; Joan
mentioned that the request might have come from the Faculty Senate Benefits Committee, but if
both Staff Council and Faculty Senate want it in the summer, it would be moved back
• Morale Survey: Staff Affairs had conducted a morale survey for two years and skipped last year to
conduct a short survey this year
President-Elect: Elsie Myers
Commission on Women: Attended the September 10, 2014, Commission on Women meeting
• will be the last meeting until transition to Advisory Board is complete
• a new director for the Women’s Resource Center needs to be hired
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FINAL
Secretary: Troy Christensen
2013-2014 Secretary Kimberly Williams submitted draft minutes of the August 7, 2014, General Meeting and the
July 31, 2014, Special Call Meeting for Council review and approval
Treasurer: Kimberly Williams
See the submitted Treasurer’s Report
Parliamentarian: Wendy Gary
2013-2014 Parliamentarian Troy Christensen submitted 2013-2014 General Meeting Attendance Roster
Historian: Robin Taylor
No report
Staff Council Standing Committee Reports
Appointments: Karl Hearne and Chris Foster
• See the submitted Appointments Committee Report
• Chris and Karl presented the slate of nominations for University standing committees
Communications: Jessica Zorola and Andy Moon
• Andy mentioned that the committee met briefly in August on website updates; FY2015 meetings will be
the third Tuesday of each month
• The New Member Orientation was held August 18
• Andy mentioned that the Staff Council member listserv is up to date
Cougar First Impressions (CFI): Tommie Trevino and Andy Moon
• See the submitted CFI Committee Report
• Elsie mentioned that the CFI Fall 2014 debriefing would be held September 12, 10 a.m., 112 Fleming; will
have additional report following debriefing
o CFI was very successful, with lots of staff volunteer participation; did not have enough water
pouches
o The 80 flash drives previously misplaced were found; will be used for Spring 2015 CFI
• Elsie will send the luncheon presentation and photos to Jessica for the newsletter
• Andy mentioned that 300 CFI photos are on the Staff Council SharePoint site that can be accessed by all
Council members
Events: Keri Myrick and Allyson Plosko
Setting date for first committee meeting; will inform Council members through the listserv
Membership and Elections: Sawsan Shatleh
No report
Staff Affairs: Matthew Castillo and Alison Wells
Upcoming activities include the Conversations event in Fall 2014 and the Staff Focus in Spring 2015, with an
address from the UH President per the Staff Council bylaws
Staff Council Ad Hoc Committees
See Unfinished Business, below
University Standing Committees
See the submitted Appointments Committee Report
Unfinished Business
• Scholarships Ad Hoc Committee
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FINAL
Martha mentioned that the Scholarships ad hoc was created last year and will continue this year to
maintain new scholarships established last year and to see if we need a permanent separate
Scholarships Committee; scholarships are usually the responsibility of Staff Affairs
o Jacqueline described the scholarships and awards created last year, including the B. Renae Milton
Students of Staff Scholarship, the Rodger Peters Staff Scholarship, and the Professional
Development stipend
o Jacqueline mentioned that the committee lost people from last year and will need new people for
this year; the committee will review applications, due in March 2015
o Jacqueline and Rebecca will be co-chairs
o Elsie mentioned that there is uncertainty about the Commission on Women scholarships, so may
need to move forward separately from them
Research Advisory Ad Hoc Committee
o Elsie mentioned that she, Troy, and Sawsan had met with others no longer at UH on the Principal
Investigator (PI) Portal, but not much happened yet; the ad hoc committee had concerns about
payroll in the PI Portal, gathered information on concerns, and sent them to Jennifer Potocki of
Division of Research (DOR)
o Elsie also mentioned that there are no DOR university-wide committees including Staff Council
representatives
o The PI Portal is still in progress, so the ad hoc committee will continue for this year
o
•
New Business/Open Discussion
• University Standing Committees
o Chris made a motion to accept the slate of nominations as presented, seconded by Matthew; the
slate was approved as presented
o Chris mentioned that if a member is unable to fulfill their duties as a university standing
committee representative, let him and Karl know, and they will fill the position with someone else
• Program Manager Search Update: Martha said the position is posted, moving forward
• Ad Hoc Mentoring Committee: Martha said this will be a new ad hoc for mentoring of the new program
manager by senior Executive Board members
• Dates for Upcoming Events
o Conversations with Staff Council
§ The Events Committee proposed October 14 morning at the MD Anderson Rockwell
Pavilion
§ Alison mentioned that this will conflict with UH Family Weekend
§ Matthew said that the Staff Affairs Committee would come up with other date
possibilities
o Staff Council Holiday Luncheon: to be held in early December
o Annual Sock & Blanket Drive: Fall 2014
o Martha said that a goal for this year is to get the annual Fall events onto the calendar this year for
the following year; we need to be more proactive due to lack of a program manager
• Executive Board: Martha introduced the 2014-2015 members, including Staff Council officers and chairs
of Staff Council standing and ad hoc committees
Announcements: none
Adjournment: motion to adjourn was made; meeting was adjourned at 2:51 p.m.
Minutes submitted by Staff Council Secretary Troy Christensen
3
!
General'Meeting'Agenda'
Thursday,*September*11,*2014*
M.*D.*Anderson*Library*Rm*306*
1:30*p.m.*–*3:30*p.m.*
'
'
I.
'
II.
Call'to'Order'
Approval'of'the'August'2014'General'Meeting'Minutes''
'
Introduction'of'All'Members'
III.
'
IV.
*
*
V.
VI.
'
VII.
VIII.
Officer'and'Committee'Reports'
•
President*
•
Immediate*Past*President**
•
PresidentDElect*
•
Secretary*
•
Treasurer*
•
Parliamentarian*
•
Historian*
•
Staff*Council*Standing*Committees*
o Appointments*Committee*
o Communications*Committee*
o Cougar*First*Impressions*Committee**
o Events*Committee*
o Membership*and*Elections*Committee*
o Staff*Affairs*Committee*
•
Staff*Council*Ad*Hoc*Committees*
*
*
•
University*Standing*Committees*
*
*
Unfinished'Business'
•
Scholarship*Ad*Hoc*Committee*
•
Research*Advisory*Ad*Hoc*Committee*
**
New'Business/Open'Discussion'
•
USSEC*Member*Election*
•
Program*Manager*Search*Update**
•
Ad*Hoc*Mentoring*Committee**
•
Conversations*with*Staff*Council*and*Holiday*Luncheon*Dates**
•
List*of*2014D2015*Executive*Board*Members*
Announcements'
'
Adjournment'
'
'
Note:''Please'sign'in.'The'next'scheduled'meeting'is'October'2,'2014.'
2014-2015 Staff Council
General Meeting Attendance Roster
Council Member
Ashley, Bill
Baccam, MyTrang
Barras, Kim
Castillo, Matthew
Chee, Jacqueline
Christensen, Troy
Diaz, Gabriela
Edwards, Jeremy
Ephriam, Princess
Foster, Chris
Gary, Wendy
Giannukos, Nalan
Hayes, Martha
Hearne, Karl
Johnson, Andrea
Martinez, Dia
Moon, Andy
Moses, Pamela
Muscarello, Pam
Myers, Elsie
Myrick, Keri
Ness, Anne
Oilvarez, Dan
Olmedo, Cynthia
Padovan, Dina
Parks, Jay
Parrish, Reuben
Pearce, Sheree
Plosko, Allyson
Potocki, Jennifer
Samuels, Juanita
Shatleh, Sawsan
Szwarc, Rebecca
Taylor, Robin
Tisby, Carla
Turner, Terence
Vasquez, Stella
Wells, Alison
Williams, Kimberly
Zorola, Jessica
9/11 10/2 11/6 12/4 1/8 2/5 3/5 4/2 5/7 6/4 7/2
P
X
P
P
P
P
X
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
X
P
P
X
P
X
P
P
P
X
X
X
X
P
P
P
X
P
Legend: (P) Present; (X) Absent; (*) Not on Council at time; (RES) Resigned; (REI) Reinstated
This Attendance Roster reflects the signatures on the Sign-In Sheet available at every General Meeting. Always sign in.
Review this Attendance Roster. Corrections: Wendy E. Gary, 2014-2015 Staff Council Parliamentarian, wemyers@central.uh.edu
For more information about meeting attendance requirements, reference Staff Council Bylaw 2.6 (www.uh.edu/sc/about/bylaws).
8/6
Staff Council President’s Report
Sept. 11, 2014
HR updates with Joan Nelson, Pam Muscarello and Ron Gonyea
• TRAM is essentially completed except for 300 students in the Recreation Center. There will be an
assessment phase.
• Pat Sayles, executive director, business services is retiring
• UH will no longer use Corestaff for temporary employment. New firm to be announced.
• Dr. Carlucci will sign the state regulation for wellness leave.
• Joan agreed to request that the Benefits Fair be scheduled for the summer in the future.
EC-UHCC meeting with the administration
• Freshman residency update: 45% of freshmen reside on campus; 8,000 beds remaining; four
developments are currently being built surrounding the campus; probably will not build any more
residence halls until 2018.
• Confirmed the bonus for employees with salaries of less than $50,000 will be given. The
administration will be given the numbers for this fall semester Sept. 11, and distribution will be
determined next week.
FoE (Foundation of Excellence) Steering Committee
• The administration is waiting for the FoE assessment and proposal for implementation. Staff
Council will be asked to participate in any reassessment of the program.
Staff Council Treasurer Report
Reporter: Kimberly Williams
Date: September 9, 2014
Duty: Maintain Financial Records for Staff Council
● As newly elected Treasurer, I have requested access to “view” financial data through
PeopleSoft. My request to view was forwarded to Staff Council President, Martha
Hayes, for signature and will be sent forward to the Director of Financial Systems. Once
access is granted, I will complete online training. After online training is completed, I
will meet with Jacqueline Chee, former Staff Council Treasurer and Nisho Khan,
Department Business Administrator for the Chancellor/President. We will work together
and it is my goal to have a financial report available for Staff Council to view by the
October 2nd General Meeting. For questions pertaining to Staff Council budget, please
contact me and Staff Council President, Martha Hayes, until the Program Manager
position is filled. Our contact information is below:
Kimberly Williams – Staff Council Treasurer
Phone: (713) 743-2932
Email: kwilliams16@uh.edu
Martha Hayes – Staff Council President
Phone: (713) 743-0327
Email: mshayes@central.uh.edu
Committee Reports
APPOINTMENTS COMMITTEE REPORT
Karl Hearne and Chris Foster, Appointment Committee Co-Chairs
Committee chairs should submit monthly reports to the Staff Council Program Manager
no later than one week prior to the general/executive board meeting. The reports should
include a summary of the monthly committee meeting, including attendance. A financial
report should be included when necessary. For instance, the Events Committee would
submit documentation for the Annual Spring Egg Hunt. This information will be used to
help with monthly reports and to finalize the end of the year report.
Name of Committee: Appointments Committee
Committee Members Present: 2
Committee Members Absent: 0
(A sign-sheet can be used for attendance)
Date and location of meeting: 102 Ezekiel W. Cullen Building
Action Items Completed: Discussed and completed 53 appointment nominations
for University Standing Committees for the 2014-2015 academic year
Action Items Pending: The approval of Staff Council appointments to University
Standing Committees.
Expenses incurred: 0
Questions for the Board/Larger Group: is it possible for an online appointments
committee electronic fillable form to be added to the staff council website?
Summary of monthly meeting: Discussed and completed nominations for
university standing committees appointments to be voted on at the September
general meeting.
Action Recommended: Set committee goals for 2014-2015, develop an online
reporting form.
Date and location of next Meeting:
Revised 09/13/2013
Announcements: None
Note Taker: Karl Hearne
Committee Co-chair (s): Karl Hearne and Chris Foster
Revised 09/13/2013
2014-15 Staff Council Appointments: University Standing Committees
Total of 53 positions (incl. 2 alternates)
Chancellor/President
Appellate Board – (Richard Baker, 3-8835) – 5 positions
Current Appointments:
Allison Wells, term ending 08/31/15
Kim Barras, term ending 08/31/15
Andrea Johnson, term ending 08/31/15
Princess Ephriam, term ending 08/31/16
Andy Moon, term ending 08/31/16
University Commission on Women – (Aimee Chin, 3-3761) – 3 positions
Current Appointments:
Sawsan Shatleh, term ending 08/31/15
Anne Ness, term ending 08/31/16
Allyson Plosko, term ending 08/31/17
Senior VC/VP for Academic Affairs and Provost
Global Strategies and Studies Advisory Committee -1 Position
Current Appointments:
Rebecca Szwarc, term ending 08/31/16
VC/VP for Administration and Finance
Bookstore Advisory Committee – (Deborah Davis, 2-9101) - 2 positions
Current Appointments:
Jessica Zorola, term ending 08/31/15
Dia Martinez, term ending 08/31/16
Campus Facilities Planning Committee (Emily Messa, 2-8184) (Nancy Nguyen, 2-5567) – 1 position
Current Appointments:
Allison Wells, term ending 08/31/16
Student/Faculty/Staff Traffic Court (Linda Steber, 2-5761) – 8 positions
Current Appointments:
Andrea Johnson, term ending 08/31/15
Sawsan Shatleh, term ending 08/31/15
Kim Barras, term ending 8/31/15
Clausezette Davis, term ending 08/31/15
Sheree Pearce, term ending 08/31/16
Juanita Samuels, term ending 08/31/16
Gabriela Diaz, term ending 08/31/16
Stella Vasquez, term ending 08/31/16
Food Service Advisory Committee – (Deborah Davis, 2-9101) - 2 positions
Current Appointments:
Andy Moon, term ending 08/31/15
Terence Turner, term ending 08/31/16
Safety and Security Committee – (Ginger Walker, 3-0583) - 3 positions
Current Appointments:
Jacqueline Chee, term ending 08/31/15
Bill Ashley, term ending 08/31/16
Dina Padovan, term ending 08/31/17
Sustainability Task Force (Deborah Davis, 2-9101) – 2 positions
Current Appointments:
Matthew Castillo, term ending 08/31/15
Elsie Myers, term ending 08/31/16
System-wide Fringe Benefits Committee (Joan Nelson, 3-2603) – 1 position
Current Appointments:
Reuben Parrish, term ending 08/31/16
Transportation and Parking Advisory Committee (TPAC) (Bob Browand, 2-5750) – 3 positions
Current Appointments:
Dan Olivarez, term ending 08/31/15
Bill Ashley, term ending 08/31/16
Matthew Castillo, term ending 08/31/17
VC/VP for Student Affairs
A.D. Bruce Religion Center – (Bruce Twenhafel, 3-5050) – 2 positions
Current Appointments:
Wendy Gary, term ending 08/31/15
Jennifer Potocki, term ending 08/31/16
Campus Recreation Advisory Board –(Kim Clark, 3-5478) – 1 position
Current Appointments:
Troy Christensen, term ending 08/31/15
Children’s Learning Centers Advisory Board (CLCAB) – (Jennifer Skopal, 3-5480) – 2 positions
Current Appointments:
Anne Ness, term ending 08/31/15
Robin Taylor, term ending 08/31/16
Counseling and Psychological Services Advisory Board (CAPS) – (Dr. Norma Ngo, 3-5454) – 1 positions
Current Appointments:
Carla Tisby-Riggs, term ending 08/31/16
Financial Aid Advisory Committee – (Sal Loria sloria@uh.edu) – 3 positions
Current Appointments:
MyTrang Baccam, term ending 08/31/15
Kimberly Williams, term ending 08/31/16
Keri Myrick, term ending 08/31/17
LGBT Resource Center Advisory Board – (Lorraine Schroeder, 3-5463) – 1 position
Current Appointments
Jeremy Edwards, term ending 08/31/16
Student Housing & Residential Life Advisory Committee – (Don Yackley, 3-6002) – 2 positions
Current Appointments
Matthew Castillo, term ending 08/31/15
Cynthia Olmedo, term ending 08/31/16
Student Publications Committee – (Matt Dulin, 3-4248) – 1 position
Current Appointments
Nalan Giannukos, term ending 08/31/16
University Center Policy Board – (Keith T. Kowalka, 2-6154) – 2 positions
Current Appointments:
Princess Ephriam, term ending 08/31/15
Troy Christensen, term ending 08/31/16
University Hearing Board – (Kamran Riaz, 2-6177) – 3 positions, 2 alternates
Current Appointments:
Bill Ashley, term ending 08/31/15
Jessica Zorola, term ending 08/31/16
Sheree Pearce, term ending 08/31/16
Alternate Kim Barras, term ending 8/31/15
Alternate Dina Padovan, term ending 8/31/16
Seasonal/Special
Homecoming – (Kristin Deville, 3-5389) – 1 position
Current Appointments
Chris Foster, term ends November 2014
2013-14 Staff Council Appointments: University Standing Committees
Chancellor/President
Total of 50 positions & 1 alternate
Appellate Board – (Richard Baker, 3-8835) – 5 positions
Current Appointments:
Shari Mauthner, term ending 08/31/14
Khalid Bhatti, term ending 08/31/14
Dan Olivarez, term ending 08/31/15
Jay Parks, term ending 08/31/15
B. Renae Milton, term ending 08/31/15
University Commission on Women – (Aimee Chin, 3-3761) – 3 positions
Current Appointments:
Mindy Stallings (VACANT), term ending 08/31/14
Sawsan Shatleh, term ending 08/31/15
Anne Ness, term ending 08/31/16
Senior VC/VP for Academic Affairs and Provost
Financial Aid Advisory Committee – (Sal Loria sloria@uh.edu) – 3 positions
Current Appointments:
(VACANT), term ending 08/31/14
Maria J. Saldana, term ending 08/31/15
Kimberly Williams, term ending 08/31/16
Global Strategies and Studies Advisory Committee -1 Position
Current Appointments:
Rebecca Szwarc , term ending 08/31/16
VC/VP for Administration and Finance
Bookstore Advisory Committee – (Deborah Davis, 2-9101) - 2 positions
Current Appointments:
Ramona Taylor, term ending 08/31/14
Chris Foster, term ending 08/31/15
Campus Facilities Planning Committee (Emily Messa, 2-8184) (Nancy Nguyen, 2-5567) – 1 position
Current Appointments:
Ron Gonyea, term ending 08/31/14
Student/Faculty/Staff Traffic Court (Linda Steber, 2-5761) – 8 positions
Current Appointments:
Sawsan Shatleh, term ending 08/31/14
Bill Ashley, term ending 08/31/14
Matthew Castillo, term ending 08/31/14
Lawrence Daniel, term ending 08/31/14
Rowena Castro, term ending 08/31/15
Kim Barras, term ending 8/31/15
Mary Helen Meza, term ending 08/31/15
Clausezette Davis, term ending 08/31/15
Food Service Advisory Committee – (Deborah Davis, 2-9101) - 2 positions
Current Appointments:
Rebecca Szwarc, term ending 08/31/14
Jessica Zorola, term ending 8/31/16
Safety and Security Committee – (Ginger Walker, 3-0583) - 3 positions
Current Appointments:
Wendy Gary, term ending 08/31/14
Jacqueline Chee, term ending 08/31/15
Roger Ramirez, term ending 08/31/16
Sustainability Task Force (Deborah Davis, 2-9101) – 2 positions
Current Appointments:
Elsie Myers, term ending 08/31/14
Matthew Castillo, term ending 08/31/15
System-wide Fringe Benefits Committee (Joan Nelson, 3-2603) – 1 position
Current Appointments:
Andy Moon, term ending 08/31/14
Transportation and Parking Advisory Committee (TPAC) (Bob Browand, 2-5750) – 3 positions
Current Appointments:
Dan Olivarez, term ending 08/31/14
Jay Parks, term ending 08/31/15
Bill Ashley, term ending 08/31/16
VC/VP for Student Affairs
A.D. Bruce Religion Center – Contact Person: Bruce Twenhafel, 3-5050 – 2 positions
Current Appointments:
Shari Mauthner, term ending 08/31/14
Mary “Kitty” Barrera, term ending 08/31/15
Campus Recreation Advisory Board - Contact Person: Kim Clark, 3-5478 – 1 position
Current Appointments:
Jay Parks, term ending 08/31/15
Children’s Learning Centers Advisory Board (CLCAB) – Contact Person: Jennifer Skopal, 3-5480 – 2 positions
Current Appointments:
VACANT, term ending 08/31/14
Michelle Bair, term ending 08/31/15
Counseling and Psychological Services Advisory Board (CAPS) – Contact Person: Dr. Norma Ngo, 3-5454 – 1
positions
Current Appointments:
VACANT, term ending 08/31/14
LGBT Resource Center Advisory Board - Contact Person: Lorraine Schroeder, 3-5463 – 1 position
Current Appointments
Troy Christensen, term ending 08/31/14
Student Housing & Residential Life Advisory Committee - Contact Person: Don Yackley, 3-6002 – 2 positions
Current Appointments
Sandy Coltharp, term ending 08/31/14
Matthew Castillo, term ending 08/31/15
Student Publications Committee - Contact Person: Matt Dulin, 3-4248 – 1 position
Current Appointments
Bill Ashley, term ending 08/31/14
University Center Policy Board – Contact Person: Keith T. Kowalka, 2-6154 – 2 positions
Current Appointments:
VACANT, term ending 08/31/14
Jessica Zorola, term ending 08/31/15
University Hearing Board – Contact Person: Kamran, Associate Dean of Students, 2-6177 – 2 positions, 1
alternate
Current Appointments:
Khalid Bhatti, term ending 08/31/14
Chris Foster, term ending 08/31/15
VACANT, Alternate
Seasonal/Special
Homecoming – Contact Person: Dr. William Munson, Dean of Students (3-5479) – 1 position
Current Appointments
Chris Foster
Bicycle Safety and Use Committee – Contact Person: Ginger Walker (3-0583) – 1 position
Current Appointments
Ron Gonyea
DisCommittee Reports
COMMITTEE REPORT
Name of Committee: __Cougar First Impressions
Date, location and time of meeting: ____August 22, 2014 - 112 Fleming Conference
Room
List of Attendees: Elsie Myers,
Action Items Completed:
1. Discuss Details for the Fall CFI (8-25-14 & 8/26/14)
Discuss Planning Committees tasks
Budget:
• Pledges: List in hand, will be handled by Nisho and J. Chee. Engineering will not
pledge. • Business Plan: Has been approved with the CFI Luncheon
•
Resolution: The CFI Committee would request that Staff Council submit a
resolution to the University regarding CFI Events. Rebecca has agreed to assist
by coming up with a draft.
•
Off Campus Vendors: Presidents Office is handling contracts, copies and vendor
contact info received.
o Golf carts: Richmond Equipment, carts get parked at DPS and get picked
up and dropped off each event. Reached out to vendor to confirm cart
delivery and provided UH DPS list of drivers names for carts; to be picked
up at 6 am and delivered after 5 pm on the 8/25 and 8/26.
o Tents: Turn Key Rental & Design, Inc: Contacted vendor to confirm site
check, to be done the week before the event on 8/21 at 9:00 am
o Radios: Houston Communications: Contacted vendor to confirm delivery
to PGH. Radios need to be charged over the weekend
•
Table clothes and banners:
o Table clothes: Dinosaur Plastics; they have been picked up by Andy. I
have one on hand, the others are with Andy at ERP.
o Banners: Received and located in SC Office
•
Home Base List and Food:
Revised 09/19/2012
o Food will be ordered for group at home base for Mon & Tues afternoon at
11:30 Mandolla’s, need to be ordered on Friday 8/25 and 8/26. Confirm
time they open.
§ Rebecca to place order and she will use her pcard.
o Home Base Duties:
§ Troy Christensen: Communication for home base, back up will
Gloria or Amy
§ Andy Moon: Driver, 8/25/14 from 9 to noon unavailable
§ Zach Theiry: Driver; will also drive the WM
§ Ronnie Calhoun: Driver also schedule at table on Tuesday
afternoon
§ Chuck Anderson: Driver; available early morning and late
afternoon
§ Rebecca Szwarc: Driver, possible back up for radio
§ Gloria Robinson: Monitors volunteer list, finds replacements or
home base radio back up
§ Elsie Myers: Floats to fill shift shortages at any CFI table
§ Tommie Trevino: Floats to fill shift shortages at any CFI table
§ Amy Ma: Monitors volunteer list, finds replacements or home base
radio back up
§ Jacqueline Chee: ERP Table 20
•
T-Shirt Bids: Report from Gloria. Final invoice has been sent to Nisho to process
payment.
o T-shirts: Received and distributed as
o Comp t-shirts: All delivered.
o Northwest campus: T-shirts picked up by Joel and we will work to give
them give aways.
•
Facilities work request: Have been submitted and approved, Georgeann W.
Smith provided cost center, In Kind contribution from Admin & Finance.
o SR276238: for CFI event (tables/chairs/trash cans) for 8/25/14 and
8/26/14
o SR277367: for CFI Luncheon (tables/chairs/trash cans) for 9/5/14
o SR278364: for CFI supplies to be moved from OB Hall ballroom storage
to PGH on Friday 8/22/14
•
Maps: UH Pending to donate maps
o CFI requested 10 boxes for Fall and Spring CFI
•
Supplies/Maintenance: Report from Rebecca
o Supplies: Have been purchased, Tommie picked up and deliverd to PGH.
o Binders: Rebecca will complete the binders the weekend before the
8/25th.
Revised 09/19/2012
•
Table Locations: Locations confirmed, another will need to be done the Friday
before the event with the off campus vendors.
o Water Monsters: To be located next to all CFI tables. Ice will be used to
fill the monsters.
o Pouches: Pouches will need to be delivered to PGH on Friday between 2
to 5 on 8/22/14. 15K collapsible water bottles will be provided for CFI to
distribute for both days.
o Ice: Maria will have the WaterMonster vendor provide ice needed for CFI
water tubs, to keep filled water pouches cold.
o Locations: The online map was updated by Troy and the link is listed:
http://goo.gl/L7vstT
o Table Needs: E. Myers sent email to Facilities to confirm if they received
a list or if it was still needed. Also asked for confirmation if the grass
would be mowed before the event and that sprinklers would not be
operational for the two days so the CFI tables so not get wet. (2 tables, 4
chairs, 1 trash can)
•
Hosted Tables: Report from Amy Ma
o All info has been received and entered into the database. o Pending Alumni info for volunteers, date/time for shifts. •
Volunteers/Staffing:
o Table 12 has a poor listing so we will need to drop that table, will need to
inform the one volunteer
o Training: Held on 8/20/14 at the MD Anderson Pavilion. Andy led the
training. Slides were updated. Volunteers will need to be informed of the
opportunity to fill up the pouches for water distribution. A water pouch
will be available for demonstration/info.
•
Home Base: Will be located at the IT area in PGH. The Math Dept on the 3rd
floor may also be used for storing items.
•
Marketing/Publicity: Reports from various CFI Committee members
o CFI Website: Has been updated to reflect current CFI info.
o Flash drives: Mark Putman report
o HP Drives received (80), to be given to Andy to upload content.
o Schlumberger drives (1,000) received on 8/19/14, E. Myers delivered to
IT can they can begin to load drives before event.
o Flash Drive Content: Report from Troy.
§ Department/College Content: 12 departments provided flash
drive content as of 7/11/14.
§ Upload: UH IT will handle
§ Staff Council Information: Rebecca and Troy and Martha will
finalize before the deadline.
• Staff Council Welcome
• CFI History
Revised 09/19/2012
• Student Success
All info received from departments will be added to the CFI
website regardless if we upload to flash drives or not.
o Printed ad: Report from Tommie
§ Ad will be in the Daily Cougar for August.
o Digital ads: Report from Martha and Tommie
§ The slide have been placed onto the UH main webpage
§ Martha will also send the slide ad to the Admin & Finance
newsletter. 7 locations on campus
o Social Media: Report from Tommie:
§ Martha has created page, ready to be added to the main UH page:
facebook.com/UHCFI
§ Flyers were placed at each table with Facebook page info. (QR
code was created by Andy and the flyers were laminated.
§
•
Ice Cream Donation: To be distributed at Ice Cream tent on 8/25 & 8/26 at 11
o Monday: Rainbow and Dream Bar
o Tuesday: Strawberry Fruit Bar & Chocolate Sandwich
o Only purchased 3,000 due to budget constraints, 7,500 ice cream bars
•
Theme: I Chose Houston. The 2 CFI ad designs have been approved by UH
Marketing.
•
Luncheon: Report from Rebecca:
o Date/Location: To be held on 9/5/14 at the Alumni Center. Plan for 300
to 400 guests/volunteers.
o Decorations: Rebecca will purchase center piece for the CFI Luncheon,
o Vendors: Taq Del Sol and other list of vendors will be asked for bids,
including Aramark. Undetermined due to budget constraints, vendor needs
to be determined ASAP so contract can be prepared by Nisho.
o Invited speaker/s: Invited President Khator but she is not available so Dr.
Richard Walker has agreed to attend as guest speaker.
o Program/Invite: Martha prepared the program/invitation for the
luncheon, these were created in-house due to budget constraints.
o Door Prizes: Reach out to Felix Robinson regarding the 5 gift cards for
$20, emailed on 9/4/14
o Center Pieces: We will not be tagging or ticket under seating chairs in
order to give away the centerpiece.
Meeting Date: Next meeting, CFI Debriefing, to be held in Fleming Room 112
Conference Room
Action Recommended: To keep in contact with the Planning Committees
Announcements/Other Notes:
Revised 09/19/2012
Continue to work on Spring CFI this year in order to be better prepared for Spring CFI in
2015.
Note Taker: Elsie Myers
Committee Co-chairs: Elsie Myers & Tommie Trevino
Revised 09/19/2012
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
!
!
!
!
!
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!2014&2015!EXECUTIVE!COMMITTEE!
!!
Staff!Council!Officers!
!
President!
Martha!Hayes!
!
Immediate!Past!President!
Pamela!Muscarello!
!
President&Elect!
Elsie!Myers!
!
Secretary!
Troy!Christensen!
!
Treasurer!
Kimberly!Williams!
!
Historian!
Robin!Taylor!
!
Parliamentarian!
Wendy!Gary!
!
!
!
Staff!Council!Committee!Co&Chairs!
!
Appointments!
Karl!Hearne!
Chris!Foster!
!
Communications!
Andy!Moon!!!!!
Jessica!Zorola!
!
Cougar!First!Impressions!
Tommie!Trevino!!
(NonCStaff!Council!CoCChair)!
Andy!Moon!
!
Events!
Keri!Myrick!
Allyson!Plosko!
!
Membership!and!Elections!
Sawsan!Shatleh!
___________!
!
Staff!Affairs!
Matthew!Castillo!
Alison!Wells!
!
Ad!Hoc!Committees!!Co&Chairs!
!
Program!Manager!Mentors!
Elsie!Myers!!
Rebecca!Szwarc!
!
Research!Advisory!
Elsie!Myers!
!
Scholarships/awards!
Rebecca!Szwarc!
Jacqueline!Chee!
!
2014-2015 Staff Council Member Roster
Member
Division
[vacant]
Academic Affairs
[vacant]
Administration and
Finance
Ashley, Bill
Administration and Communications
Finance
Coordinator
Baccam, MyTrang Academic Affairs
Job Title
Academic Advisor
2
Department
Staff Council Committees
University Committees
Term
Mail Code End
Email
Phone
Technology
Services & Support
bashley@uh.edu
832-842-8710 2002
2016
Chemistry
mbaccam@uh.edu
713-743-4341 5003
2017
Barras, Kim
Administration and Administrative
Finance
Coordinator
Facilities Planning
& Construction
kbarras3@uh.edu
713-743-5943 1004
2016
Castillo, Matthew
Administration and UH Web
Finance
Administrator
Technology
Services & Support
mcastillo10@uh.edu
713-743-1513 2002
2015
Chee, Jacqueline
Administration and
Finance
Accountant 3
State Appropriation
Accounting
jchee@uh.edu
713-743-8725 0912
2015
Christensen, Troy
Research
tchristensen@uh.edu
713-743-8223 5002
2015
Diaz, Gabriela
Administration and
Finance
Receptionist
Printing Operations
gdiaz5@uh.edu
713-743-5900 1003
2017
Edwards, Jeremy
Advancement
Advancement
Services
jtedwards@uh.edu
713-743-2715 2031
2017
Graduate School
plephriam@uh.edu
713-743-9100 2012
2017
Graduate School
cfoster5@uh.edu
713-743-6385 2012
2016
Hotel & Restaurant
Management
Parliamentarian
wmyers2@uh.edu
713-743-2496 3028
2017
Printing Operations
nalan@uh.edu
713-743-5901 1003
2016
mshayes@uh.edu
713-743-0327 6015
2015
khearne@uh.edu
832-842-5090 2018
2017
Administrative
Assistant
Development
Coordinator 2
Texas Center for
Superconductivity
Secretary
Foster, Chris
Academic Affairs
Administrative
Assistant
Assistant Director,
Graduate
Program/Student
Gary, Wendy
Academic Affairs
Executive
Secretary
Giannukos, Nalan
Administration and
Finance
Printing Manager
Hayes, Martha
Academic Affairs
Communications
Manager
Health & Human
Performance
Hearne, Karl
Office of the
President
Administrative
Assistant
Community
Relations
Johnson, Andrea
Academic Affairs
Office Coordinator Art
aljohnson@uh.edu
713-743-2819 4019
2017
Martinez, Dia
Office of the
President
Auditor 1
dmartinez11@uh.edu
713-743-8000 0930
2017
Ephriam, Princess Academic Affairs
Page 1
Internal Audit
President
9/9/14
2014-2015 Staff Council Member Roster
Member
Division
Phone
Moon, Andy
Administration and Technical Services Technology
Finance
Specialist 4
Services & Support
andy@uh.edu
832-842-4782 2002
2017
Moses, Pamela
At-Large
Financial Assistant Chemical
2
Engineering
pmoses@uh.edu
713-743-4303 4004
2017
Muscarello, Pam
[ex officio]
Division
Administrator
DOR Business
Operations
Myers, Elsie
Academic Affairs
Department
Business
Administrator
Immediate Past President
pmuscarello@uh.edu
713-743-3515 2015
N/A
Chemistry
President-Elect; Liaison to all
committees on behalf of SC President
emyers@uh.edu
713-743-6014 5003
2016
Myrick, Keri
Academic Affairs
Administrative
Assistant
Dean, Honors
College
kdmyrick@uh.edu
713-743-9010 2001
2017
Ness, Anne
Academic Affairs
Program Executive Dean's Office,
Director 2
Bauer College
aness@uh.edu
713-743-4704 6021
2016
Olivarez, Dan
Administration and User Services
Finance
Specialist 3
Business Services
dolivarez@uh.edu
713-743-8887 5011
2015
Olmedo, Cynthia
Academic Affairs
Dean, Technology
ceolmedo@uh.edu
713-743-3445 4021
2017
Padovan, Dina
Administration and
Finance
Police Sergeant
Police
dpadovan@uh.edu
713-743-0596 6191
2017
Parks, Jay
At-Large
Lecturer
Health & Human
Performance
ghparks@uh.edu
713-743-9511 6015
2015
Parrish, Reuben
Student Affairs
Program
Coordinator 2
Wellness Center
rgparrish@uh.edu
713-743-5487 3025
2017
Dean, Pharmacy
spearce@uh.edu
713-743-9897 5000
2017
Biomedical
Engineering
aplosko@uh.edu
713-743-2761 5060
2017
Office of Contracts
& Grants
jpotocki@uh.edu
713-743-6406 2015
2015
Business Services
jsouth@uh.edu
713-743-5318 5011
2017
Dean, Optometry
sshatleh@optometry.uh.e
du
713-743-2054 2020
2015
rszwarc@uh.edu
713-743-6030 3018
2016
rtaylor6@uh.edu
713-743-5151 3019
2015
Academic Affairs
Plosko, Allyson
Academic Affairs
Potocki, Jennifer
Research
College Career
Counselor 1
College/Division
Information
Services Manager
1
Career
Development
Specialist
Department
Shatleh, Sawsan
Research
Administrator 2
Department
Administration and Business
Finance
Administrator
Department
HR/Payroll
Academic Affairs
Coordinator 2
Szwarc, Rebecca
At-Large
Administrative
Assistant
Student Housing &
Residential Life
Taylor, Robin
Student Affairs
Customer Service
Representative 2
Student Health
Center
Samuels, Juanita
Page 2
Staff Council Committees
Historian
University Committees
Term
Mail Code End
Email
Pearce, Sheree
Job Title
9/9/14
2014-2015 Staff Council Member Roster
Member
Division
Tisby, Carla
Administration and Facilities Dispatch
Finance
Supervisor
Turner, Terence
Student Affairs
Vasquez, Stella
Wells, Alison
Phone
Facilities
Management
ctisby@uh.edu
713-743-5747 1014
2017
Residence Life
Coordinator
Student Housing &
Residential Life
tjturner2@uh.edu
713-743-6071 3018
2017
Academic Affairs
Administrative
Assistant
Dean, Engineering
svasquez@uh.edu
713-743-4714 4007
2017
Student Affairs
Assistant Dean of
Students
Dean of Students
avonbergen@uh.edu
832-842-6183 3035
2017
Williams, Kimberly Academic Affairs
Academic Advisor
2
English
kwilliams16@uh.edu
713-743-2932 3013
2016
Zorola, Jessica
Program Manager
2
Curriculum and
Instruction
jtzorola@uh.edu
713-743-2927 5027
2016
Page 3
Department
Staff Council Committees
Treasurer
University Committees
Term
Mail Code End
Email
Academic Affairs
Job Title
9/9/14