UNIVERSITY of HOUSTON
MANUAL OF ADMINISTRATIVE POLICIES AND PROCEDURES
U N I V E R S I T Y of H O U S T O N
MANUAL OF ADMINISTRATIVE POLICIES AND PROCEDURES
SECTION:
AREA:
Funding and Budgets
Tuition and Fees
SUBJECT:
I.
Number: 11.03.01
Tuition, Fees and Charges
PURPOSE AND SCOPE
This document outlines and defines the fees and other charges for which statutory authority is
provided to the University of Houston. Such fees and charges are outlined in more detail at
Student Business Services’ website. This document further provides the requirements and
process for approval of fees and charges under this authority, roles and responsibilities of
persons involved in the process, the budget allocation process, and restrictions on expenditure of
the fees. The provisions of this document apply to all tuition, fees and charges imposed by the
university on students, employees and the public, in accordance with Chapters 54 and 55 of the
Texas Education Code.
II.
POLICY STATEMENT
The Texas Education Code places restrictions on tuition, mandates that certain fees be charged,
and allows certain other fees to be charged with the Board’s approval. The statutes further state
that no institution of higher education may collect from students attending the institution any
tuition, fee or charge of any kind except as permitted by law.
All fees and charges or amendments of fees and charges under this authorization require the
approval of the Board through the process outlined in this document prior to being assessed.
Revenues from the approved fees shall be budgeted and expended in accordance with the
guidelines provided in this document.
III.
DEFINITIONS
A.
Consumables: Those tangible items that are consumed or lose usefulness within one
year, or that are made of glass and therefore cannot be guaranteed to remain useful for
one year.
B.
Compulsory fees (54.5061): Those fees charged to all students enrolled in the university
(e.g., Student Service Fee).
C.
Discretionary fees: Those fees provided by the Texas Education Code that the Board
“may” levy; i.e., the law allows the fees, with the Board’s approval.
D.
Fees and charges: For the purpose of this document, every fee and charge imposed by
the University of Houston or any university unit on students, employees or the public.
Charges between departments within the university are not included in this definition.
E.
Laboratory: Work other than class work, such as experimentation and practical
application in a laboratory or studio space , that is scheduled at a separate meeting time
apart from the time spent in the lecture.
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Tuition, Fees, and Charges
IV.
MAPP 11.03.01
F.
Mandatory fees: Those fees and charges provided by the Texas Education Code that the
Board “shall” assess; i.e., those fees and charges that are mandated by law.
G.
Materials and supplies: Consumables.
H.
Course-related fees or instruction-related fees: Laboratory fees, supplemental instruction
fees, or incidental fees that are charged to cover costs of materials or services related to
a specific course or laboratory, as allowed by statute.
HI.
Voluntary fees (54.5061): Those fees charged only to those students who use the
service for which the fee is established.
I.
Incidental Fees (54.504): A fee that may be charged to students or prospective students
to cover the cost of providing materials or services which are not the subject of a charge
under any other statutory authorization. Incidental fees may be course related or noncourse related.
FEES AND CATEGORIES OF FEES AUTHORIZED UNDER TEXAS LAW
A.
Tuition: Articles 54.051 and 54.008 of the Texas Education Code establishes tuition
rates and sets limits related to tuition that may be charged by Texas institutions of higher
education.
Designated Tuition: Also, Article 54.0513 of the Texas Education Code allows for the
assessment of establishes Designated Tuition in an amount that the Board considers
necessary for the effective operation of the University. Funds collected under this statute
are considered institutional funds as defined by Section 51.009 of the Texas Education
Code and are accounted for as designated funds.
B.
Fees: The articles of the Texas Education Code cited in parenthesis in this section
provide for the following fees and categories of fees. Effective with the fall 2012 term, the
University consolidated tuition and mandatory academic fees into a single per semester
credit hour rate. The following fees were consolidated in 2012: supplemental instruction
fee, international education fees, and the majority of incidental fees.
1.
Supplemental instruction fee (54.051[l]): The tuition statute states that students
registered for a course or courses in art, architecture, drama, speech or music,
where individual coaching or instruction is the usual method of instruction, shall
pay a fee for the individual coaching or instruction, in addition to regular tuition.
2.
General property deposit (54.502): A mandatory charge not to exceed $100 is
imposed on all students entering the university to insure against losses in laboratories
and libraries. This fee, less any loss or breakage, will be refunded only after a student
has officially withdrawn or graduated from the university.
32.
University Center Ffees (54.526) (now known as Student Center Fees): The
statute allows a fee not to exceed $15035 per student for each regular semester (or
$17.5.00
per summer session) to be set for financing, constructing, operating,
maintaining,
and improving the University Center. The Board has approved this
compulsory mandatory fee. These This fees are is subject to the responsibilities review
of the Student Fee Advisory Committee. An
increase in this fee from one academic
year to the next must be approved by a majority vote of the student government or by a
majority vote of the students
voting in an election called for that purpose.
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MAPP 11.03.01
43.
International education fees (54.5132): The statute allows, and the Board has
approved, a fee of not less than $1 and not more than $4 for each semester or
summer session. The fee may be increased only if the increase is approved by a
majority of the students at the institution participating in an election called for that
purpose. Fees collected under this section shall to be deposited into an
international education financial aid fund to assist students participating in
international student exchange or study programs. The fee may be increased
(up to a $4 maximum) only if approved in a student election for that purpose.
45.
Recreational Facility Fee (54.528): A fee, customarily referred to as the
Recreation and Wellness Center Fee at the University, in an initial amount which
was A fee not to exceed $75 per semester (may be pro-rated for summer) may
be charged to each student to finance, construct, operate, maintain, or improve
the student wellness and recreation facilities. The Board may increase the fee,
but may not increase the amount by more than 10 percent from one academic
per year to the next unless the increase is approved by sa majority vote of those
without a students voting in a general student election called for that purpose.
approving the larger increase. The University has increased this fee following
approval of the Student Government Association, President, and the Board of
Regents.
65.
Laboratory fees (54.501): The university University shall set and collect a
laboratory feecharge in an amount sufficient to cover thein general the cost of
laboratory materials and supplies used by a student. The institution may charge
a laboratory fee in an amount that is of not less than $2 nor more than $30 for
any one semester or summer term for any student in any one laboratory course.
This fee is limited to laboratories, as defined by the Texas Education Code to be
in Section III above, associated with laboratory courses, and the amount of the
fee shall not exceed the cost of actual materials and supplies used by the student
in the laboratory.
76.
Incidental fees (54.504): A fee may be charged to students or prospective
students to cover the cost of providing materials or services which are not the
subject of a charge under any other statutory authorization. Incidental fees may
be course related or non-course related. Most academic voluntary fees are
covered by the incidental fee statute.
The rate of the fee should reasonably reflect the actual cost to the university for
the materials or services for which it is collected; balances of incidental fees may
only accrue to the extent considered reasonable in the business cycle of the
college or department, or to provide sufficient funds for replacement of
equipment and furnishings on a regular, but not annual, basis. Balances held at
the colleges that accrue ing as a result of enrollment variances or fluctuations in
the cost of materials or services will be expended for the purpose for which the
funds were collected, and that use will be stated in an annual report on the use of
incidental fees. Funds accruing for the replacement of equipment and
furnishings will be accounted for in a manner in which the balance can be readily
identified.
87.
Student service Services Fees (54.503 and 54.5061): These statutes allow the
university to charge fees to cover the cost of student services that the Board
considers necessary or desirable in carrying out the educational functions of the
university. The fees may be approved as either compulsory or voluntary; the
maximum allowable for all compulsory fees is $150 per semester or summer
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MAPP 11.03.01
session (unless approved by a majority vote of the students voting in an election
heldcalled for that purpose or by a majority vote of the student government at the
institution.under this statute.) The Board has approved two compulsory student
service fees, including the student service fee and the Health Center fee. The
University has achievedestablished a new thresholdcap of $2570 for the Student
Services Fee following approvalan agreement between of the Student
Government Association and the, President, and the Board of Regents.
Student services, under this statute, cover textbook rentals;
recreational activities; health, hospital, and other medical services; group
hospitalization; intramural and intercollegiate athletics; artists and lecture
series and other cultural entertainment; debating and oratorical activities;
student publications; student government; student fees advisory
committees; student transportation services; and any other student
activities and services specifically authorized and approved by the
Board, except those authorized by any other section of the Education
Code.
98.9.
Rentals, rates and charges (55.16): The Board is authorized by this statute to
impose rentals, rates and charges upon students and others for the occupancy,
services, use, and/or availability of all or any of its property, buildings, structures,
activities, operations, or other facilities, in such amounts and in such manner as
may be determined by the Board.
The Board is not required to charge students enrolled in different degree
programs at the institution the same rentals, rates and charges.
V.
1090.
Extended Access Fee: The Board has authorized this fee to support distance
education and off-campus instructional programs.
10.
Fees and charges for services to the general public (54.506): The Board must
approve schedules of minimum fees and charges for services performed by any
department or unit of the university for students and the public. The schedule
shall conform to the fees and charges customarily made for like services in the
community. Examples of such services include the Optometry Clinic, the Speech
and Hearing Clinic, or reading and other clinics.
1111.
Fees for continuing education courses (54.545): In accordance with
Section 54.545 of the Texas Education Code, the Board delegates authority to
the Chancellor, or his/her designee, to set fees for each continuing education
course at each institution in an amount sufficient to permit the institution to
recover the costs of providing the course. Fees will be charged only for a course
for which the institution does not collect tuition or receive formula funding,
including an extension course, correspondence course, or other self-supporting
course. Information regarding fees charged for continuing education courses
shall be on file at each institution in the Office of the President.
1222.
Vehicle registration and other fees related to parking and traffic (54.505): The
Board is authorized by this statute to charge reasonable fees to students, faculty,
and staff for registration of vehicles. The Board is also authorized to charge
reasonable fees for parking facilities, enforcement and administration of parking
and traffic regulations. These fees are voluntary.
REQUEST, REVIEW AND APPROVAL OF NEW TUITION, FEES AND CHARGES OR
AMENDMENT OF EXISTING FEES AND CHARGES
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MAPP 11.03.01
Effective with the fall 2012 term, the university implemented a consolidated tuition and academic
fees into a single per semester credit hour rate. fee structure. All tuition and fees mentioned in
section IV. B. with the exception of the Recreational Facility Fee, University Center Fee and
Student Services Fee have been consolidated. in
Any requested changes to the current tuition and fee structure must be submitted to the Office of
the Associate Vice Chancellor for Finance and Administration for review and consideration prior
to presentation to the Board of Regents.
Any new tuition, fee or charge or amendment of tuition, fees or charges requires the approval of
the Department Head, the Dean or Director, the College/Division Administrator, the responsible
Vice President, President, Chancellor and the Board. Board approval may be delegated to the
Chancellor for certain fees, as specified in Board policy. Designated tuition or a fee may be
charged at a rate lower than the approved rate if approved by the Chancellor or designee.
All requests for new tuition rates, fees and charges will be concurrently solicited and presented to
the Board for approval, every other year.as required either annually or biannually, by the
Executive Senior Vice President for Administration and Finance. annually. Fees and charges
may not be assessed without appropriate prior Board or presidential approval. All tuition, fees and
charges made under these statutes shall be requested and approved in accordance with this
document and budgeted and expended under the restrictions outlined below.
Under Texas law, tuition and fees may not be increased after the student has registered for the
semester or summer term for which the tuition or fee is in effect. ThereforeTo the extent
practical, the biannual tuition and fee approval process must should be completed prior to early
the first opportunity for pre-registration for the first semester for which the tuition and fee changes
are to take is in effect.
Tuition, fees, and charges, except for the Student Services Fee, are reviewed and recommended
to the President by the Tuition and Fee Committee annually or biannually. The Tuition and Fee
Committee is comprised of the ExecutiveSenior Vice President for Administration and Finance;
Senior Vice President for Academic Affairs and Provost; Vice President for Student Affairs and
Enrollment Services; faculty; and students. This committee considers changes to consolidated
tuition and fee rates and student mandatory fees, except for the Student Services Fee, and
recommends approval to the President as part of the budget process. Final approval is requested
from the Board.
In special circumstances when tuition and fee changes are necessary outside the
annual/biannual timeline, a subcommittee of representatives from Academic Affairs and
Administration and Finance reviews and recommends approval to the ExecutiveSenior Vice
President for Administration and Finance and the Senior Vice President for Academic Affairs and
Provost. The ExecutiveSenior Vice President for Administration and Finance and the Senior Vice
President for Academic Affairs and Provost recommends approval to the President. Upon
approval from the President, the changes are presented to the Board for final approval.
Recommendations for new or changes to academic voluntary fees that are under the incidental
fee statute are reviewed and recommended to the President by the Senior Vice President for
Academic Affairs and Provost and the ExecutiveSenior Vice President for Administration and
Finance. Upon approval from the President, final approval is requested by the Board.
The Board may delegate to the Chancellor authority to approve certain fees, as specified in Board
policy. Academic voluntary fees may be charged at a rate lower than the approved rate if
approved by the Chancellor or designee.
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MAPP 11.03.01
There following advisory committees have a role in the review and recommendation process for
fees and charges:
Student Fee Advisory Committee (SFAC). SFAC received its authority via the Texas
Administrative Code (Education Code; Chapter 54; Section 54.5062). SFAC is made up of
students, faculty and one non–voting advisor. SFAC reviews and reports on the budget for the
Recreational Facility Fee, University Center Fee, and Student Services Fee. SFAC also
recommends the level and funding allocations for Student Services Fee to the Vice President for
Student Affairs and Enrollment Services for review and approval prior to submission to the
President. The President shall duly consider the recommendations of SFAC during the budget
process.
Student Housing &and Residential Life Advisory Committee. This committee advises and makes
recommendations to the Student Housing &and Residential Life department regarding the
housing policies, rates, and services. This committee’s recommended changes to residential
housing rates and charges are submitted to the Vice President for Student Affairs and Enrollment
Services for review and approval prior to submission to the Tuition and Fee Committee.
Transportation and Parking Advisory Committee (TPAC). TPAC is a standing committee
reporting to the Office of the ExecutiveSenior Vice President for Administration &and Finance.
TPAC provides advice and assistance regarding plans for the development of parking facilities,
parking enforcement issues, parking fees and fines, shuttle bus operations and transportation and
parking issues to the Associate Vice President for Administration. The Associate Vice President
for Administration is responsible for submitting TPAC recommended changes to transportation
and parking rates and charges to the ExecutiveSenior Vice President for Administration and
Finance for review and approval prior to submission to the Tuition and Fee Committee.
Food Service Advisory Committee (FSAC). FSAC serves in an advisory capacity to the
ExecutiveSenior Vice President for Administration and Finance and the Associate Vice President
for Administration regarding the University’s retail and residential food/beverage and vending
programs. FSAC is comprised of students, faculty and staff. FSAC serves as a conduit for the
exchange of information and ideas between the University community, the food service
provider(s) and University management, as well as providing advice and assistance on other
related matters as requested by University management. Recommended changes to food
service rates and charges are submitted to the ExecutiveSenior Vice President for Administration
and Finance for review and approval prior to submission to the Tuition and Fee Committee.
A.
Administrative and Auxiliary Fees:
The Administrative and Auxiliary Fee Committee is appointed by the Vice President for
Administration and Finance and is charged with the review of all administrative and
auxiliary fees and designated tuition that are charged by the university. This biannual
review is conducted during the same timeframe as the review of course, lab and
incidental fee with the colleges occurs. The committee makes recommendations to the
Vice President for Administration and Finance about whether the fees are pertinent and
whether the amount charged is appropriate. Annually, Eeach member of the committee,
whose department assesses fees, will provide annual certification yof their understanding
of the policies and statutes related to tuition and the fee assessment. ed fees. The
committee is comprised of representatives from each area that is responsible for an
administrative or auxiliary fee, namely, the Division of Administration and Finance, the
Division of Student Affairs, the Division of Information Technology; a representative from
the Academic Fee Committee; and the Executive Director of Budget. Annually, Tthe
Associate Vice President for Finance will nominate members to this committee annually.
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MAPP 11.03.01
Each year, the committee will submit its final report to the Vice President for
Administration and Finance for consideration as the Vice President makes tuition and fee
recommendations to the President. Annually, Tthe chair of the Administrative and
Auxiliary Fee Committee will distribute a schedule and guidelines for requesting tuition
and of fees and chanrges for a two year period. Tuition and fee change requests will be
for a two year period. Changes are to be effective the fall after Board the following fiscal
year. The distribution will be made to all Deans, Directors, College/Division
Administrators and members of the President’s Cabinet. Annually, the chair of the
committee will request a report from each department receiving incidental fee revenue on
the use of the fee monies for the prior fiscal year. This report will include an analysis of
fee revenue and expenditures, certification that expenses were appropriate to the
purpose for which the fee is charged, and a business plan for the use of accrued
balances, if any.
B.
Academic Fees:
The members of the Academic Fee Committee are appointed by the Senior Vice
President for Academic Affairs and Provost, and serve for a term of one year. A
representative from Information Technology, Student Affairs and Administration and
Finance will serve on the committee to represent their division’s interests. Each year, the
chair of the Academic Fee Committee will distribute guidelines for incidental, laboratory
and other instructional-related fees and charges, and solicit requests for instructionrelated fees and charges for the following fiscal year. The Academic Fee Committee will
consider all requests for the addition, modification and deletion of fees, and recommend
action on these requests to the Senior Vice President for Academic Affairs and Provost.
Annually, the chair of the Academic Fee Committee will request a report from each
department receiving incidental fee revenue on the use of the fee monies for the prior
fiscal year. This report will include an analysis of fee revenue and expenditures,
certification that expenses were appropriate to the purpose for which the fee is charged,
and a business plan for the use of accrued balances, if any. Departments and colleges
will at the same time certify their understanding of the policies and statutes related to the
assessed fees.
The above-mentioned fee committees shall evaluate and recommend all requests for new fees
and charges.
As a general rule, any new fee or charge or amendment of fee or charge requires the approval of
the Department Head, the Dean or Director, the College/Division Administrator, the responsible
Vice President, President, Chancellor and the Board. Board approval may be delegated to the
Chancellor for certain fees, as specified in Board Policy 48.03 Designated tuition or a fee may be
charged at a rate lower than the approved rate if approved by the Chancellor.
VI.
BUDGETING AND EXPENDITURE RESTRICTIONS (General guidelines for state and non-state
(local) funds are provided in MAPP 04.01.02 01 - Procurement-GeneralPurchase of Goods,
Materials, and Supplies Through the Purchasing Department.)
A.
Tuition and “Designated Tuition”:
1.
Tuition is allocated during the annual budget preparation process and is
accounted for as education and general funds. Tuition is subject to the
expenditure restrictions of state funds.
2.
Designated Tuition is accounted for as designated funds and is allocated as a
part of the annual budget preparation process. These funds are expended as
designated (local) funds.
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Tuition, Fees, and Charges
B.
MAPP 11.03.01
Fees and charges:
1.
Supplemental instruction fees are accounted for as education and general funds
and are subject to the expenditure restrictions of state funds.
2.
General property deposit funds are accounted for as a liability in the general
ledger , if and when, the funds are forfeited by the student. General property
deposit funds are invested in accordance with Sections 51.003 and 51.0031 of
the Texas Education Code.
Students may request a refund on general property deposits. The student who
made the deposit must make their refund request within four years from the date
of last attendance. Deposits not requested by that time are forfeited. Forfeited
general property deposits are transferred into a designated cost center, the
Student Deposit Fund, in accordance with state direction. Income from
investment of the Student Deposit Fund is expended for scholarships to needy
and deserving students who are residents of Texas.
2.3.
University Center Fee revenues are budgeted into auxiliary cost centers.
University Center fee revenues may be expended, subject to the
recommendation of the Student Fee Advisory Committee and the final approval
of the President and the Board, for necessary expenditures related to the
operation, maintenance and capital improvement of the University Center.
43.
International education fees are deposited into a designated account. Funds are
used to provide scholarships for study abroad programs, as provided by state
law. Scholarship recipients are determined by a committee administered by the
Office of the Senior Vice President for Academic Affairs and Provost.
445.
Laboratory fees shall be budgeted and accounted for as educational and general
funds.
Funds collected as laboratory fees shall be expended only for consumable
supplies and materials actually used in the laboratories, such as paper, copying,
chemicals, art materials, etc. used in the laboratories.
556.
Incidental Fees shall be budgeted and accounted for as other designated funds.
The revenues from incidental fees must only be used to provide materials,
equipment, furnishings and services specifically for the purpose assessed.
Incidental fee revenues may be spent for the following:

Consumable materials and supplies used in the course or services that are more
effectively and economically purchased in bulk and charged through this fee.

Non-consumable supplies and materials used in courses or to provide services
that are not consumed, the usefulness of which may extend beyond one year,
such as: maps, computer software, cables and transportation costs. This does
not include reference materials.

Equipment and furnishings that are related directly to academic activities.

Service contracts for maintenance of instructional equipment. Copier rental may
be allowable proportional to the copies distributed to students.
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Tuition, Fees, and Charges
VII.
MAPP 11.03.01

Wages for students or staff to assist in the instructional process; i.e. tutors for
laboratories, instructional assistants and graders, and will include salaries and
wages for staff providing service to the students, such as advising and planning,
and those staff maintaining equipment and furnishings used for the instruction
and providing of service for which the fee is assessed. This also includes salaries
for employees providing non-instructional related services to students.

Travel costs that are a function or requirement of the course, such as practice
teaching supervision or field trips.
7.
6.
Student service Services fee Fee revenues are budgeted into auxiliary
cost centers. Student service fee revenues may be expended, subject to the
recommendation of the Student Fee Advisory Committee and the final approval
of the President and the Board, for necessary expenditures in support of the
student service for which they are allocated.
877.
Recreational Facility Fees: Are deposited into auxiliary cost centers and
expended for purposes related to the student wellness and recreational facilities.
889.
Rentals, rates and charges: Revenues from rentals, rates, and charges shall be
deposited into designated cost centers or auxiliary cost centers, and
expenditures shall be restricted to the purpose for which the rental or charge is
assessed. Where the charge is for rental of university space for which Education
and General funds are received, the state must be reimbursed for utilities and
maintenance costs.
9910.
Fees and charges to the general public: Revenues from fees and charges to the
general public are deposited into designated or auxiliary cost centers and
expended to provide the good or service for which the charge is assessed.
1001.
Fees for continuing education courses shall be deposited into designated cost
centers created for that purpose and shall be expended to cover the costs of the
courses.
1112.
Vehicle registration fees and other fees related to parking and traffic shall be
deposited into auxiliary cost centers. The revenues from these fees shall be
expended for the purpose for which assessed including registration of vehicles,
building and maintenance of parking lots and facilities enforcement of parking
restrictions, traffic signs and markings, towing, and other expenses related to
parking and transportation.
NOTIFICATION AND IMPLEMENTATION OF BOARD BOARD-APPROVALAPPROVED
ACTION
The Associate Provost, Finance & AdministrationOffice of the Senior Vice President for Academic
Affairs and Provost shall be responsible for timely notifying the appropriate staff within Academic
Affairs of Board action or presidential action concerning tuition and academic fees. The
Associate Vice President of FinanceOffice of the Vice President for Administration and Finance
shall be responsible for timely notifying the appropriate staff within Finance of Board action or
presidential action concerning consolidated tuition and fees and mandatory student fees. The
Associate Vice President for Administration shall be responsible for timely notifying the
appropriate staff within Administration of Board action or presidential action concerning meal
plans and transportation and parking. The Office of the Associate Vice President for Student
Affairs and Enrollment Management shall be responsible for timely notifying the appropriate staff
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within Student Affairs of Board action or presidential action concerning chairs of the
administrativeresidential housing. and academic fee committee shall notify fee users of Board
action or presidential action regarding recommendations from their respective committees.
Student Business ServicesThe Bursar will proceed with implement ation of Board -approved
consolidated tuition and fees and mandatory student fees tuition and fee changes uupon receipt
of an approved Board of Regents Minute Orderagenda item and supporting documentation from
the Associate Vice President of Finance. The Associate Provost, Finance and Administration or
designee Office of the Senior Vice President for Academic Affairs and Provost Manager of
Academic Fees will implement Board -approved voluntary academic fees and lab fees. The
Executive Director for Residential Life and Housing will implement Board -approved changes to
housing rates and charges. The Director of Parking and Transportation will implement Board approved changes to parking rates. Student Business Services will receive necessary detail
required to implement approved changes from the Office of the Associate Vice Chancellor for
Administration and Finance or the Associate Provost, Finance and Administration.be provided a
summarized version of changes affecting University of Houston Main campus students.
It will be the responsibility of eEach of the above named departments area responsible for
implementing Board approved tuition, fees, or charges toshall develop, implement and document,
generally through written procedures, and implement business processes to ensure compliance
with Board -authorized tuition, fee, and charge actions.
VIII.
IX.
BILLING AND PAYMENT
A.
All instruction-related fees and charges shall be billed through the student billing system,
which is under the responsibility of Student Business Services, to the extent practicable.
Similarly, wherever possible, other significant regular fees and charges (such as
application transcript fees) shall be billed through the student billing system and
payments made through Student Business Financial Services.
B.
Those charges and fees handled by the college or division are subject to MAPP 05.01.01
on cash handling.
BUDGETING
The budgeting of tuition and fee revenues and associated expenditures shall be incorporated into
the annual budgeting process of the university.
X.
MONITORING
The Office of the Senior Vice President for Academic Affairs and Provost shall monitor
expenditures of revenues from instruction-related academic fees through the annual fee reporting
process.
The Office of Budget Administration and AnalysisOffice of the Vice President for Administration
and Finance shall monitor fee income and expenditure as a part of the monthly university budget
to actual reports. The Office of the Senior Vice President for Academic Affairs and Provost shall
monitor instruction-related academic fees at the college level for appropriate expenditure rates
based on revenues.
XI.
MAINTENANCE OF RECORDSRECORD RETENTION
Any changes to the tuition and fee rates must be supported by an approved Board of Regents
Minute Orderagenda item and supporting documentation. The Board of Regents Office will be
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MAPP 11.03.01
the official office of record for the maintenance of approved tuition and fee minute orders changes
via the approved agenda item.
Student Business ServicesAll divisions responsible for the implementation of Board -approved
tuition, fees, and charges will maintain documentation as needed in sufficient detail to support the
rates and fees charged in any semester. implementation of tuition and fee changes approved by
the Board. In addition, Student Business Services will maintain implementation detailed
implementation instructions as provided by the Office of the Associate Vice Chancellor for
Finance and Administration and the Associate Provost, Finance and Administration.
XII.
REVIEW AND RESPONSIBILITY
Responsible Party:
Associate Vice President for Finance
Senior Vice President for Academic Affairs and Provost
and Provost
Review:
XIII.
Every three years, on or before August 31
APPROVAL
ExecutiveInterim Vice President for Administration and Finance
President
Date of President’s Approval:
XIIIXIV. REFERENCES
Texas Education Code, Chapters 54 and 55
MAPP 04.01.01 – Purchase of Goods, Materials, and Supplies Through the Purchasing
Department
MAPP 05.01.01 – Cash Handling
Index terms:
Board approval of fees and charges
Charges
Fees
Tuition
REVISION LOG
Revision
Number
Approved
Date
1
05/02/2001
Description of Changes
Initial edition
May 2, 2001; Revised June 1, 2004November 9, 2015
Page 11 of 1012
Tuition, Fees, and Charges
MAPP 11.03.01
2
06/01/2004
Applied revised MAPP template to meet current documentation
standards. Changed Student Service Fees Advisory
Committee to Student Fee Advisory Committee in
Section IV.B.3 and throughout document. Changed
documentation of fees in Section IV.B.4 on International
Education Fees. Added Section IV.B.5 on Recreational Facility
Fee. Changed documentation in Section IV.B.7 on Incidental
Fees. Changed documentation in Section IV.B.11 on Fees for
Continuing Education Courses. Changed information in
Section V.A. on Administrative and Auxiliary Fees and
Section V.B. on Academic Fees. Simplified definitions of
Tuition and Designated Tuition in Section VI.A. Changed
definition of Incidental Fees in Section VI.B.6. Added
Section VI.B.8 on Recreational Facility Fees. Added
information on the annual fee reporting process to Section X.
Added Senior Vice President for Academic Affairs and Provost
to Responsible Party. Changed review period from every
August of legislative years to every three years on or before
August 31
3
TBD
Applied revised MAPP template and added new Revision Log.
Added links to documentation as applicable. Added roles and
responsibilities of persons involved in the process to Section I.
Removed Section III.H on Course-related or Instruction-related
Fees, and Added Section III.I on Incidental Fees (54.504).
Revised Section IV.A and B regarding Tuition and Designated
Tuition; added information on the consolidated tuition and
mandatory academic fees in the Fall 2012 term in Section IV.B,
Fees. Removed Section IV.B.2 regarding General Property
Deposit. Added information to Section IV.B.3 on fee increase
process for International Education Fees. Added the process
for increasing Recreational Facility fees in Section IV.B.4. Also
added the process for increasing Student Service fees in
Section IV.B.7. Complete rewrite of Section V with an
emphasis on the various advisory committees with a role in fee
and charge changes. Removed Section VI.B.2 on general
property deposit funds. Removed most of the documentation in
Section VI.B.6 on incidental fees. Rewrote Section VII on
notification and implementation of board-approved actions.
Changed and rewrote Section XI on records retention. Added
two references to Section XIV. Changed title to Vice President
for Administration and Finance throughout text. Removed
Index Terms
May 2, 2001; Revised June 1, 2004November 9, 2015
Page 12 of 1012