UNIVERSITY of HOUSTON
MANUAL OF ADMINISTRATIVE POLICIES AND PROCEDURES
SECTION:
AREA:
General Information
University PolicyCoordinating Commission
SUBJECT:
I.
Number: 01.01.02
University Coordinating Commission
PURPOSE AND SCOPE
The goal of the University Coordinating Commission (UCC) is to provide a vetting process that
facilitates transparency and discussion across the university community during the formulation of
new or modified policies or procedures with policy implications prior to their approval.
These policies and procedures may include but are not limited to administrative and academic
policies, as well as recommendations from task forces, councils, committees, commissions,
administrators, and other units on campus.
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The purpose of the UCC is to ensure that the implementation of such proposed policies and
procedures has been reviewed by the appropriate governance bodies so that there will be no
unforeseen or inadvertent consequences.
II.
POLICY
All new or modified policies, documents, and Manuals of Administrative Policies and Procedures
(MAPPs) are subject to review by the UCC. The UCC does not create policies or documentation,
but serves to facilitate discussion and input among existing policy-forming groups. The UCC
promotes and forwards university community input into the UH policies, procedures, and other
related documentation.Further, all new or modified SAMs that impact the faculty are subject to
review by the UCC.
III.
IV.
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DEFINITIONS
A.
Policy: A broadly stated guideline for actions and decisions; any governing document
which describes a principle or plan; a general statement supporting university operations,
rules, regulations and use; the basis for procedures, but not a detailed course of action;
or a statement in accordance with the purpose and legal structure of the university.
B.
Procedure with policy implications: Any procedure that impacts policy in a meaningful
way.
C.
Documentation: A collection of informational reference used by various organizations for
governing specific actions and/or rules.
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COMMISSION MEMBERSHIP
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A.
The membership of the UCC will consist of representatives from governance groups
throughout the University, including the following individuals:
1.
The Faculty Senate’s:
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University Coordinating Commission
MAPP 01.01.02
a.
President
b.
President-elect
c.
Chair of from the Faculty Governance Committee
2d.
Chair of the Research Council and Scholarship Committee
e.
Chair of the Undergraduate Committee
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V.
32.
Chair of the Graduate and Professional Studies Council
4.
Chair of the Undergraduate Council
53.
President of the Staff Council
64.
One member selected by the Provost from Academic Affairs
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75.
One Dean selected by the Deans’ Council
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86.
President of the Student Government Association (SGA).
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B.
In addition, one staff person shall be provided by the administration to support the UCC
activities of the UCC. This person shall operate with the Faculty Senate staff.
C.
Members serve one-year UCC terms on the UCC, with the option of reappointment.
D.
The UCC will be chaired by the President-Elect of the Faculty Senate.
PROCEDURES
A. A. A frequent call for proposals is issued to all councils, administrators, and campus
organizations, which include the following areas:
1.
B.
C.
Graduate and Professional Studies Council
2.
Undergraduate Committee (UC)
3.
Faculty Senate
4.
Research and Scholarship Committee
5.
Dean’s Council
6.
Staff Council
7.
SGA
8.
UH Policies and Procedures
9.
Other groups offering proposals for consideration.
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Receipt notices are sent for submitted proposalsdocumentation.
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Note:
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Documents offered for UCC review consideration should be received by the UCC
at least two weeks before the scheduled meeting.
Submitted proposals are reviewed monthly before the meeting in terms of:
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University Coordinating Commission
E.
DF.
1.
Whether they arethese submitted policies or procedures are appropriate for UCC
vetting consideration,
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2.
What campus groups and individuals have already reviewed the proposals or are
in the process of reviewing the documentation through established review
processes,
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3.
What campus groups and individuals should may need to review the proposals,
and
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4.
Whether additional information is needed by the submitter before the UCC can
make a decision to certify the documentation for the meeting.
A meeting is organized with the UCC membership and applicable supporting personnel to
review all relevant documentation.
1.
Create an agenda of all applicable documentation and relevant actions for the
UCC membership to discuss during the meeting.
2.
The UCC membership discusses each document, and determines the campus
groups and individuals who need to receive the procedure for further review and
possible input.
3.
The UCC membership also discusses and makes decisions on all relevant
actions since the previous meeting.
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A After the meeting, a notification message of a proposed policy is sent to all relevant
campus groups and individuals, with instructions to respond to the proposed policy within
thirty days.
Note:
EG.
MAPP 01.01.02
In terms of MAPPs, the UCC review time period expires at the end of the
Executive Review cycle (45 working days from the origination of the Campus
Review cycle).
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All communications from relevant campus groups and individuals are logged into a
tracking form that will be available on the UCC web site (http://www.uh.edu/ucc). All
comments will be returned given to the originator for review and possible action.
Note:
For MAPPs that have undergone revisions from various parties both inside and
outside of UCC governance, a clean copy of the MAPP will be provided to the
UCC for posting before the document goes through the official approval cycle.
FH.
When requested by the originator, the Chair may expedite proposed policy reviews, if
sufficient evidence is provided that all relevant groups and individuals have had the
opportunity to see the proposal.
GI.
Certification letters are sent to the University President and Provost with a copy to groups
or individuals submitting proposed policies.
HJ.
A status report of the previous meeting’s documentation is issued to members at the
monthly next UCC meeting of the UCC.
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University Coordinating Commission
VI.
VII.
MAPP 01.01.02
REVIEW AND RESPONSIBILITY
Responsible Party:
Executive Associate Vice President for Academic and Faculty Affairs
Review:
Every three years on or before June 1
APPROVAL
Senior Vice President for Academic Affairs and Provost
Executive Vice President for Administration and Finance
President
Date of President’s Approval:
REVISION LOG
Revision
Number
Approved
Date
1
TBD
Description of Changes
Initial version
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