Office of the President
PRESIDENT’S CABINET NOTES
February 2, 2015
In attendance: Dr. Maria Sheehan, Elena Bubnova, Dr. Kyle Dalpe, Estela Gutierrez, Ron Marston, Michele Meador, Dr.
Jane Nichols, Dr. Barbara Sanders, Gretchen Sawyer, and Dr. Rachel Solemsaas. Guests: Sharon Wurm, and John Leinen,
Julie Greet and Marcus Johnson (RSCVA)
1.
RSCVA Production Credit Model (Ref #1) – Kate Kirkpatrick and John Leinen
Representatives from RSCVA presented a Credit Model where the RSCVA would provide the support, i.e. sales
process, lodging, transportation, food, local expertise, etc. should assist with leads for professional conferences
with them and in return, TMCC would earn incentives based upon the number of booked hotel room nights. Please
see the attached Ref #1 presentation for detailed information.
2.
Application Enrollment Process (Ref #2) – Sharon Wurm and Estela Gutierrez
The application and enrollment process has been revamped and streamlined. The new process will be “live” on
February 13, 2015. Student Services has presented to a number of groups on campus and their last presentation is
today, February 9. Sharon went through the old process for applying and enrolling and then showed the Council
the new streamlined process. Most of the process steps have been reduced from six steps to 3 steps. Some special
student population groups (i.e. Military Veterans and International students) have more steps as there are more
Federal requirements for them to enroll. Classified staff and Student Government Association provided positive
feedback for the new process. Please see attached Ref #1 for detailed information.
3.
Enrollment Update – Dr. Kyle Dalpe
The Enrollment Management Committee is working with Student Services on the new enrollment steps. Currently,
spring enrollment stands at 0.6% down in FTE and Headcount is flat. The Enrollment Management Committee
continues to look at strategies to raise enrollment, including scheduling times.
4.
Winter Break Discussion (Ref #4) – All
There are a number of concerns with closing the Dandini Campus for the four (4) days between Christmas and New
Year’s Day and preventing student access to services during that time. The college will determine what services are
needed during this time and what type of staffing will be needed. The work group will be Dr. Nichols, Michele
Meador (chair), Estela Gutierrez, and Dr. Rachel Solemsaas and will provide an update at the next meeting. Please
see the attached Ref #4 for additional information.
5.
Governor’s Budget Proposal Update – Dr. Rachel Solemsaas
The Governor proposes restoration of the pay cut and no furloughs. Classified staff would receive step increases;
however, there would be no longevity no merit for professionals. For FY16, the college will experience a $1.5M cut
to its budget. NSHE is proposing a $5 WSCH fee for all institutions. The Budget Reduction Committee will
reconvene at least 3 meetings this semester with a charge to look at current budget and long-term strategies.
6.
X25 Scheduling Software Update (Ref #6) – Dr. Jane Nichols
This new software with its Optimizer will be fully implemented fall 2015. Room Scheduling will work with Faculty to
fill the large classrooms. This new software may not provide Faculty with the times and classrooms they have had
in the past.
7.
Updates – Dr. Barbara Sanders
This agenda item was postponed to a future Cabinet meeting.
Page 1 of 2; President’s Cabinet Notes
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Created: 2/12/2015; Rev: 2/12/2015
8.
ad hoc Committee on Academic Reorganizations – Ron Marston
This committee membership will be made up of academic faculty and administrative faculty from the academic side
plus a couple of ex officio members. The committee’s role is to establish recommendations for the President for
reorganizations, including the creation, abolition or substantial alteration of administrative units, as per TMCC
Bylaws, Article III, section B, item, 4.
Page 2 of 2; Document Title
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Rev.: 2/12/2015
CREATE THE FUTURE
CHANGE LIVES
MORE THAN YOU KNOW...
RSCVA
Production Credit Model - TMCC Role
You make the connections and
work the network.
We do the sales work to bring
the meeting or convention here
and make it a success.
MORE THAN YOU KNOW...
MeetRenoTahoe.com
800-443-1482
RSCVA
Production Credit Model – RSCVA’s Role
Your RSCVA Sales Team will do the heavy
lifting. We only ask you for the connection and
political leadership to help find new business.
RSCVA Role:
• Lead the destination sale process
• Coordinate hotel and destination partner support
• Provide local area expertise on products,
venues, and services
• Event marketing and planning assistance
• Aid with destination connections
MORE THAN YOU KNOW...
We do the work.
You look good!
MeetRenoTahoe.com
800-443-1482
RSCVA
Show Me the MONEY!
Our newly created production credit model will be a catalyst
to create new business in Reno, Sparks, and Tahoe with
the help of TMCC.
Annual Payout Plan
Range Of Total TMCC Credit
Room Nights
Earned Per
TMCC Credit
Consumed
Room Night
Received
1
2,000
$1.50
$2 $3,000
2,001
4,000
$1.75 $3,502 $7,000
4,001
6,000
$2.00 $8,002 $12,000
6,001
8,000
$2.25 $13,502 $18,000
8,001 10,000
$2.50 $20,003 $25,000
10,001 12,000
$2.75 $27,503 $33,000
12,001 14,000
$3.00 $36,003 $42,000
Each room night consumed, per year, will be added to determine the total
credit or donation given to TMCC. Does not apply for organizations already
booking the destination.
MORE THAN YOU KNOW...
MeetRenoTahoe.com
800-443-1482
RSCVA
Hotel Contributions
Hotels may offer
matches up to
$2 per room night
MORE THAN YOU KNOW...
MeetRenoTahoe.com
800-443-1482
RSCVA
VALUE ADDS THAT MAKE A DIFFERENCE!
Free Site Inspection Flights
MORE THAN YOU KNOW...
Free Board Meeting and
$1500 Foundation Donation
Free Mobile Convention App
A $10,000 - $20,000 value
MeetRenoTahoe.com
800-443-1482
RSCVA
OWNER MANAGED
•
Owner managed business model creates cost-saving
& ease of doing business benefits.
•
RSCVA owns and/or operates
• National Bowling Stadium (NBS)
• Reno-Sparks Convention Center
• Reno Events Center
• Reno-Sparks Livestock Events Center
• Wildcreek Golf Course
•
Unique one-stop shop with greater flexibility
to create distinctive offerings.
•
One team! Same contracting and servicing team.
MORE THAN YOU KNOW...
MeetRenoTahoe.com
800-443-1482
RSCVA
Do YOU Know....?
Target audiences: Educational groups, school
administration and facility services, student
organizations.
•
•
•
•
•
•
•
•
•
American Association of Community Colleges – 7,335 Room Nights
American Mathematical Association of Two-Year Colleges – Room Nights
Teachers of Accounting at Two Year Colleges – 700 Room Nights
Community College Business Officers – 400 Room Nights
National Association for Community College Entrepreneurship
Community College Humanities Association
Council for Advancement and Support of Education
American College Personnel Association
National Association for College Admission Counseling
MORE THAN YOU KNOW...
MeetRenoTahoe.com
800-443-1482
THANK YOU
www.MeetRenoTahoe.com
MORE THAN YOU KNOW...
f facebook.com/Reno.NV
t twitter.com/RenoTahoe
MeetRenoTahoe.com
800-443-1482
Application Enrollment Process
Steps to Enroll
Application Enrollment Process
Steps to Enroll for New Degree Seeking Students
http://cms.tmcc.edu/stepsto-enroll/
Click on light purple button
“New Degree Seeking
Student”
Complete application for
admission and receive
confirmation screen
Student receives email with admission letter
• 1 business
and login info. If no email, letter is sent via
day
post office
Student receives Canvas
invitation via email to begin
• 1 business day
SOAR I
Student
completes
SOAR I online
Student attends SOAR II in
person to ENROLL (can be
done online upon request)
Payment by
deadline
Attend
classes
Application Enrollment Process
Steps to Enroll for New Transfer Students
http://cms.tmcc.edu/steps-to-enroll/
Click on light orange button “New
Transfer Student”
Complete application for admission
and receive confirmation screen
•1
business
day
Student receives email with admission letter and login info. If
no email, letter is sent via post office
Student enrolls in classes
Payment by
deadline
Attend
classes
Application Enrollment Process
Steps to Enroll for Returning Students
http://cms.tmcc.edu/steps-to-enroll/
Click on light blue button
“Returning Student”
Complete application for admission
and receive confirmation screen
•1
business
day
Student receives email with admission letter and login info. If
no email, letter is sent via post office
Student enrolls in classes
Payment by
deadline
Attend
classes
Application Enrollment Process
Steps to Enroll for Non Degree Seeking Students
http://cms.tmcc.edu/steps-to-enroll/
Click on green button
“Non Degree Seeking Student”
Complete application for admission
and receive confirmation screen
•1
business
day
Student receives email with admission letter and login info. If
no email, letter is sent via post office
Student enrolls in classes
Payment by
deadline
Attend
classes
Application Enrollment Process
Steps to Enroll for Military/Veteran Students
http://cms.tmcc.edu/steps-toenroll/
Click on red button
“Military/Veteran Student”
Choose the category that conforms
to your situation and follow all steps
Complete application for
admission and receive
confirmation screen
• 1 business
day
Student receives email with admission letter and
login info. If no email, letter is sent via post office
Student enrolls in classes
Payment by
deadline
Attend
classes
Application Enrollment Process
Steps to Enroll for High School Students
http://cms.tmcc.edu/steps-toenroll/
Click on darker blue button
“High School Student”
Choose the category that conforms to
your situation and follow all steps
Complete specific form or
application for admission and
receive confirmation screen
• 1 business
day
Student receives email with admission letter and login
info. If no email, letter is sent via post office
Payment by
deadline
Attend
classes
Application Enrollment Process
Steps to Enroll for International Students
http://cms.tmcc.edu/steps-to-enroll/
Click on gold button “International Student”
Complete International Student
application for admission and follow
detailed instructions
Student receives email with admission letter and login info. If no
email, letter is sent via post office
Payment by
deadline
Attend
classes
BRIEF UPDATE TO CABINET ON X25 GRAPHICAL ANALYTICS AND REPORTING SOFTWARE
February 2, 2015
The FMP consultant recommended the following:
 As part of the Facilities Master Plan Update, TMCC hired an architectural consultant with an
educational specialty to review TMCC’s utilization and make recommendations for
improvements.
 As a result of the utilization review the following recommendations were given:
o The college should utilize an “Optimizer” compatible with the current scheduling program.
o Room assignments should be determined by the “actual registered headcount” two weeks
prior to the beginning of the semester.
o TMCC should capture and report utilization of WDCE, TMCC High School and ABE/ESL
classes.
 These recommendations were implemented and utilization has improved from 2012.
 Utilization Reports comparing 2011/FY2012 versus 2013/FY2014 – Classrooms 79% vs. 93% and
Labs 58% vs. 85%.
 Plans for greater utilization of this powerful software are underway involving Enrollment
Management Committee and Deans. Jane will address Faculty Senate in February on potential
changes expected for Fall 2015.
 TMCC has purchased X25 Graphical Analytics and Reporting Software. This software will now
provide:
o The hard data for supporting space management decisions and developing sound
policies.
o Efficiency of space utilization.
o Temporal utilization efficiency and by whom.
o Effectiveness of room inventory meeting faculty needs.
o Over-scheduling at specific times.
o Availability for classes to be added.
o Ability to address course demand.