Office of the President
P R E S I D E N T ’ S A D V I S O R Y C O U N C I L N O T E S
M a y 1 2 , 20 1 4
In attendance: President Maria Sheehan, John Adlish, Elena Bubnova, Kyle Dalpe, Thomas
Dobbert, Armida Fruzzetti, Tommie Guy, Julia Hammett, Andy Hughes, Janice Kuper, Estela Levario-
Gutierrez, Fred Lokken, Jeffrey Metcalf, Julie Muhle, Jane Nichols, Rich Olson, Inita Porter, Rachel
Solemsaas, and Sharon Wurm. Excused: Stephanie Prevost, Dave Roberts, and Phil Smilanick.
Guests: Natalie Brown, Michele Meador, and Lance Bowen.
1.
SOAR Presentation (Ref#1) – Natalie Brown
Natalie provided an overview of SOAR (New Student Orientation). There are two parts of
SOAR; Part I consists of student orientation and Part II consists of advising and registration.
There are 160 workshops scheduled through the summer including every other Saturday. The
Advisement Office is seeing twice as many students than last year. (Please see Ref#1 for details)
2.
Green Zone Employers Training (Ref#2) – Rich Olson
Rich presented on the Green Zone Initiative pertaining to Veterans in the workplace. (Please see Ref#2 for complete information)
3.
Policy Readings (Ref#3a, 3b, 3c, 3d) – Dr. Kyle Dalpe
First Reading:
• Logo Use 4665 (Ref#3a) There was discussion whether the use of the logo with department names on documents was not academic freedom. Kyle asked that PIO be apprised prior to creating or sending out any publications to ensure that all publications are standardized.
Second Reading:
• Update: Instructional Space Assignment 5305 (Ref#3b) It was stated that the academic schedule comes first before scheduling any other requests for space.
Final Readings:
• Computer Hardware and Software Purchases (Ref#3c) Thomas Dobbert reported that
IT will look for ongoing funding support.
• Computer Shutdown revised submission for updating of Sustainability Policy (Ref#3d)
It was suggested that the first paragraph be kept as revised and the second paragraph be deleted. One more draft will be written and will be sent out.
4.
Four-Year Degree Process (Ref#4) – Dr. Jane Nichols
Jane reported that TMCC is looking at whether the college should offer four-year degrees in order to respond to the specific needs of the Nevada workforce. Currently looking at the AAS degrees only and those that don’t replicate WNC and UNR degrees. Specifically looking at Law
Enforcement/Homeland Security degrees; Training and Education degrees; and Technical
Logistic degrees. Must be able to demonstrate the needs of workforce and business needs.
Page 1 of 2; President’s Advisory Council Notes
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Created: 6/10/2014; Rev: 7/15/2014

Offering 4-year degrees does affect accreditation; however, it wouldn’t change our status as a
2-year college. In addition, there would be no name change. Prior to offering any 4-year degrees, any substantive changes would have to be approved by both our accrediting body
(NWCCU) and the Board of Regents.
5.
Enrollment Report Early Numbers – Elena Bubnova
Elena reported that currently our enrollment numbers are strong for fall 2014. Headcount is up 11% and FTE is up 9% with new incoming students up 159% and continuing high school students up 145%. As we move closer to fall, enrollment may vary.
6.
CCSSE Overview (Ref#6) – Elena Bubnova
(Please see Ref#6 for details)
7.
Late Start Plan for Future (Ref#7) – Dr. Jane Nichols and Elena Bubnova
It was reported that the class schedule does not show the late classes clearly. It was suggested that students be surveyed about their preferences related to late start. (Please see
Ref#7 for details)
8.
Shared Services – President Sheehan and Fred Lokken
• WNC Distance Ed Partnership
It was reported that Executive Director of the Nevada College Collaborative met with campus faculty and staff on May 20 to speak about shared services. TMCC and WNC (Western Nevada
College) signed a partnership agreement on distance education in April. In addition, an MOU
(Memorandum of Understanding) with VUB (Veterans Upward Bound), TMCC and WNC to share their experiences and knowledge with WNC.
9.
Redfield Health Science Center Financing – Dr. Rachel Solemsaas
It was reported that half of the costs for the Health Science Center have been raised. Rachel reported that the college must start the project as costs will continue to rise. Both the IGT
Applied Technology Center and the Redfield Health Science Center projects have gone to the
Board of Regents. The financing of the Health Science Center is being presented at the June
Board of Regents meeting along with a joint certificate of participation of financing with UNR.
10. Communication Plan in Response to Periodic Evaluation & Goals thru 2020 Metrics -
President Sheehan
President Sheehan reported that she had her periodic evaluation in April and the evaluation report would be presented at the June Board of Regents meeting.
Page 2 of 2; President’s Advisory Council Notes
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Rev.: 7/15/2014

PresAdvCouncil Ref#2

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PresAdvCouncil Ref#2

PresAdvCouncil Ref#3a
TMCC Policy Briefing Paper
Update to Policy 4665 Logo Use
First Reading – May 12, 2014
Text in italics blue is new; text in red strikethrough is to be omitted.
Logo Use 4665
The college logo supports the brand positioning of the College. To ensure the TMCC identity is recognizable, the college logo must be on all materials (printed and otherwise) in the proper format. All uses of the logo must be approved in advance by PIO. Other college entities
(including departments, clubs, etc.) may not create their own logo.
Departments must use the college logo with the department name.
Student clubs may develop their own graphic identity in combination with the college logo, under the supervision of PIO.
Procedure: The procedures are located online at www.tmcc.edu/pio/.
Originating Source: Public Information Office www.tmcc.edu/pio/
Responsible office: Public Information Office www.tmcc.edu/pio/
Updated: October 15, 2013

PresAdvCouncil Ref#3b
TMCC Policy Briefing Paper
Update to Policy 5305 Instructional Space Policy
Second Reading – May 12, 2014
Text in italics blue is new; text in red strikethrough is to be omitted.
Instructional Space Assignment 5305
Instructional rooms will be assigned in a manner that allows for efficient use of space and an appropriate match of class needs and classroom attributes. To ensure student success, academic scheduling will take first priority for classroom space and all other requests will be considered after the academic schedule is in place.
Procedures: Procedures are available in the Room Scheduling Office or by visiting their web site at: www.tmcc.edu/scheduling/ .
Originating Source: Institutional Space Utilization Report
Responsible Office: Room Scheduling Office www.tmcc.edu/scheduling/
Updated: October 15, 2013

Third/Final Reading - May 12, 2014
President’s Office
R E Q U E S T F O R P O L I C Y R E V I E W
Please complete this form and submit it to the Office of the President for inclusion on the President’s Advisory Council
Agenda
Please describe the purpose of this review. (Check all that apply)
Revise a policy Delete a policy Other
Please provide the text of the new policy. (If this request is for a revision, please provide previous policy text with mark ups on a separate sheet.)
Computer Hardware and Software Purchases:
All computer hardware, software, and software as a service (SaaS) purchases must be reviewed and approved by the
Information Technology Department prior to purchase or contracting to ensure compatibility and ongoing support.
Background
Please provide the reason and justification for request
- Hardware or software must fulfill TMCC IT's standards to be able to function on the network
- IT approved equipment guarantees functionality and support
- By standardizing equipment, TMCC will receive greater volume discounts and warranty from already approved vendors
- software purchases should be evaluated by the IT Programming Unit to assure the potential software will be compatible with TMCC's and NSHE's systems
- IT will be able to evaluate and assure that security and FERPA concerns are addressed
- While Software as a Service (SaaS) might provide a quick solution, the service might come at a considerable cost calculated over several years; contracts also have to be re-negotiated after the end of the contract term which usually leaves companies in a "locked-in" situation with little negotiation room; data security is the biggest concern with SaaS
Impact
Please describe the impact of this request (cost, legal ramifications, etc.)
- Departments will need to contact IT and provide documentation about the hardware, software or SaaS
- IT will discuss the software with the vendor and provide guidance on behalf of TMCC
- The purchasing time might be slightly prolonged due to IT evaluation
- IT approval will guarantee that the hardware, software, or SaaS will be compatible with TMCC's network and indeed is the most cost-effective solution for TMCC
Submitted B y
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Signature Date
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Legal Review
Page 1 of 1; Request For Policy Reviewe
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Created: 8/28/2013; Rev: 8/28/2013

PresAdvCouncil Ref#3d
TMCC Policy Briefing Paper
Update to Policy 5003 Sustainability Policy
Third Reading – May 12, 2014
Overview/Notes
At the April 2014 PAC meeting, the information below was presented.
There were no objections to the update option, but there were concerns of where the list of procedures would reside. The suggestion was that the VPFA rather than president’s office maintained the list of procedures. In addition, there was a request for a vetting process for new procedures that would fall under this policy.
Updates are noted in bold blue below.
At the March 2014 PAC meeting, a new policy, Computer Shutdown, was read for the first time. After review by some members, it appeared more appropriate to update a current policy (Sustainability
5003) for future flexibility than create a new policy specific to computer shutdown. This way, additional policies related to sustainability could be added more easily without a new policy for each.
The authors of the Computer Shutdown Policy and the President’s
Office offered the update below. The procedures for Computer
Shutdown may be pursued under this updated policy at a later date.
Policy Update: 5003
Text in italics blue is new; text in red strikethrough is to be omitted.
TMCC Sustainability in Business Practices Policy 5003
TMCC is committed to responsible stewardship of resources and to demonstrating leadership in sustainable business practices. Procedures and practices that provide environmental benefits, reduce dependency on non-renewable energy sources, and offer other resource conservation benefits resulting in cost savings and maintenance of a healthy workplace for students, faculty, staff, and visitors, may be implemented upon approval of the President and will
be communicated to the college community.

PresAdvCouncil Ref#3d
Truckee Meadows Community College strives to minimize the environmental and financial impact of construction, renovation, maintenance and operation of its campus facilities. As new buildings are designed, it is a priority of the college to incorporate sustainable building concepts that benefit the environment, reduce dependence on non-renewable energy sources, yield long-term cost savings, and provide a healthy workplace for students, faculty, staff, and visitors.
The benefits of applying the Leadership in Energy and Environmental
Design (LEED) green building rating system will be considered during the planning phase of all new buildings. Maintenance and operation strategies for existing facilities incorporate sustainable building concepts for the efficient management of energy and water resources and allow for the use of local renewable energy resources where practical.
The transportation plan for the College is to maximize the use of alternative fuels and alternative transportation.
Procedures: The procedures are available by contacting individual departments. For a list of procedures in effect per this policy, contact
the Vice President of Finance and Administration.
the Facilities
Operations website at www.tmcc.edu/facilities/.
Originating Source: Vice President of Finance and Administration
Facilities Operations and Capital Planning www.tmcc.edu/facilities/
Responsible Office: President’s Office Facilities Operations and Capital
Planning www.tmcc.edu/facilities/
Updated: TBD