Office of the President
PRESIDENT’S ADVISORY COUNCIL NOTES
September 15, 2014
In attendance: President Maria Sheehan, John Adlish, Elena Bubnova, Donna Clifford, Kyle Dalpe,
Thomas Dobbert, Armida Fruzzetti, Tommie Guy, Andy Hughes, Janice Kuper, Estela LevarioGutierrez, Fred Lokken, Julie Muhle, Jane Nichols, Rich Olson, Stephanie Prevost, Phil Smilanick,
Rachel Solemsaas, and Sharon Wurm. Excused: Jane Nichols and Ted Owens. Guests: Shannon Van
Kirk and Kate Kirkpatrick.
1. Introduction of Shannon Van Kirk, new Director of the Library – Dr. Sheehan
2. Policy Readings (Ref#1a, 1b) – Dr. Kyle Dalpe
Second Reading:
• Logo Use 4665 (Ref#1a). Kyle reported that this policy was initiated by the Public
Information Office (PIO). No concerns were voiced and no questions were asked by the
Council.
Final Reading:
• Update: Instructional Space Assignment 5305 (Ref#1b). Forwarded on as approved. No
discussion.
3. Enrollment Management Update (Ref#3) – Dr. Kyle Dalpe and Elena Bubnova
Kyle and Elena presented an overview of enrollment topics (see Ref#3). Enrollment for fall is
flat
4. Academic Initiatives Overview (Ref#4) – Dr. Kyle Dalpe, Andy Hughes, and Estela
Gutierrez
•
W’s – Andy Hughes
Andy presented a Power Point (see Ref#4) of the new withdraw/reinstatement process.
•
Jump Start – Estela Gutierrez and Dr. Kyle Dalpe
Kyle and Estela reported that Jump Start is the same as dual enrollment. As early as
spring 2015, high school students who are credit deficient or want to get a college
Jump Start will be able to register and enroll in dual credit. Recruiters will help identify
and enroll credit deficient students. A list of offered classes will be provided to these
students. Students who take the classes online would pay only $50/class. If face-toface classes were offered, the costs would be higher. Will bring updates back to the
Council. Armida noted an on-site class that filled specifically to high school students.
•
Faculty/student mentoring by discipline – Andy Hughes
Not discussed at this time.
Page 1 of 2; President’s Advisory Council Notes
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Created: 9/16/2014; Rev: 9/18/2014
5. Enrollment Update – Elena Bubnova
See Item #3.
6. Budget Update (Ref#6) – Dr. Rachel Solemsaas
Rachel presented a Power Point (see Ref#6). Rachel will provide additional in-depth
explanation on enrollment and course completion at the President’s Advisory Council October
meeting.
7. PRAC Revised Charter (Ref#7) – Dr. Rachel Solemsaas
Rachel provided the committee charge to the Planning and Resource Allocation Council (PRAC)
along with the committee membership (see Ref#7)
8. Employer Access Overview (Ref#8) – Dr. Kyle Dalpe and Dr. María Sheehan
Kyle presented a Power Point (see Ref#8) and explained the need of a single point of contact
employers can find out what resources TMCC offers. They need to know what we offer and we
need to make it easier for them to find the services they are looking for. Kyle provided a
“mock-up” of a brochure which shows the various services provided and who to contact. The
brochure is still a work in progress.
Next Meeting:
October 20, 2014
Page 2 of 2; President’s Advisory Council Notes
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Rev.: 9/18/2014
TMCC Policy Briefing Paper
Update to Policy 4665 Logo Use
President’s Advisory Council
September 15, 2014
Ref#1a
First Reading – May 12, 2014
Second Reading – Sept. 15, 2014
Text in italics blue is new; text in red strikethrough is to be omitted.
Logo Use 4665
The college logo supports the brand positioning of the College. To
ensure the TMCC identity is recognizable, the college logo must be on
all materials (printed and otherwise) in the proper format. All uses of
the logo must be approved in advance by PIO. Other college entities
(including departments, clubs, etc.) may not create their own logo.
Departments may use the college logo with the department name.
Student clubs may develop their own graphic identity in combination
with the college logo, under the supervision of PIO.
The college mascot (adopted in 2014) must be used with the logo and
not in place of the logo.
Procedure: The procedures are located online at www.tmcc.edu/pio/.
Originating Source: Public Information Office
Responsible office: Public Information Office
Updated: October 15, 2013
www.tmcc.edu/pio/
www.tmcc.edu/pio/
President’s Advisory Council
September 15, 2014
Ref#1b
TMCC Policy Briefing Paper
Update to Policy 5305 Instructional Space Policy
Second Reading – May 12, 2014
Final Reading – Sept. 15, 2014
Text in italics blue is new; text in red strikethrough is to be omitted.
Instructional Space Assignment 5305
Instructional rooms will be assigned in a manner that allows for
efficient use of space and an appropriate match of class needs and
classroom attributes. To ensure student success, academic scheduling
will take first priority for classroom space and all other requests will be
considered tentative until after the academic schedule is in place.
Procedures: Procedures are available in the Room Scheduling Office or
by visiting their web site at: www.tmcc.edu/scheduling/.
Originating Source: Institutional Space Utilization Report
Responsible Office: Room Scheduling Office
www.tmcc.edu/scheduling/
Updated: October 15, 2013
Enrollment Management
The overall goal of the TMCC Enrollment
Management Program is to provide
predictable and stable enrollment
that supports access to educational
programs and services for the success of
current and future students
President's Advisory Council, Ref#3, 9.15.14
Enrollment Management
2
Recruit
Enroll
Register
Applications
# of
Applications
Retain
Graduate
Conversion
Completion
Persistence
Graduation
Conversions
WSCH
FTE
WSCH
FTE
Ws
FNs
Performance
Pool Measures
Grad Rate
Degrees
Certificates
President's Advisory Council, Ref#3, 9.15.14
Recruitment
• Objective: Develop clear pathways to college
application
•
•
•
•
•
•
Strategies
Actions
Concerns/Issues
Measurement
Targets
Implementation
President's Advisory Council, Ref#3, 9.15.14
Registration/Enrollment
• Objective: Develop clear pathways to college
enrollment/registration
•
•
•
•
•
•
Strategies
Actions
Concerns/Issues
Measurement
Targets
Implementation
President's Advisory Council, Ref#3, 9.15.14
Retention
• Objective: Outline strategies to facilitate
student completion each term
•
•
•
•
•
•
Strategies
Actions
Concerns/Issues
Measurement
Targets
Implementation
President's Advisory Council, Ref#3, 9.15.14
Retention
• Objective: Outline strategies to facilitate
student completion each term
•
•
•
•
•
•
Strategies
Actions
Concerns/Issues
Measurement
Targets
Implementation
President's Advisory Council, Ref#3, 9.15.14
Graduation
• Objective: Develop strategies to support student
graduation, transfer and/or successful transition
•
•
•
•
•
•
Strategies
Actions
Concerns/Issues
Measurement
Targets
Implementation
President's Advisory Council, Ref#3, 9.15.14
President's Advisory Council, Ref#3, 9.15.14
Withdraw/
Reinstatement
Process
President's Advisory Council, Ref#4,
9.15.14
Withdraw Plan
 Email
is sent to Faculty Member if a student
withdraws from a class
 Faculty contacts student and makes a plan
 If the faculty and student agree that the
plan will work, the faculty will submit an
electronic “Reinstatement Form”
 Once the student is reinstated, the student
and faculty member will receive an email
President's Advisory Council, Ref#4, 9.15.14
President's Advisory Council, Ref#4, 9.15.14
President's Advisory Council, Ref#4, 9.15.14
The Future of Formula Funding
Planning for Biennium 15-17
A Budget Update
Fall 2014
Recap
• State Allocation = COMPLETION
FOCUS: Outputs
FOCUS: Performance
Weighted Student Credit Hours
CHRs completed (excl Ws, FNs)
x instructional matrix weights
Performance Pool
5% -20% Carve-out
Earned back by meeting Performance Target Points
• Student Fees = self pay/
financial aid/ scholarships…
President's Advisory Council, Ref#6, 9.15.14
STUDENT SUCCESS
=
PROMOTING COMPLETION
=
FINANCIAL STABILITY
President's Advisory Council, Ref#6, 9.15.14
Features of Formula Funding
Biennium 2015-2017
• Based on completion in FY 2014 (with
comparisons from FY 2012)
–TMCC decline enrollment
• Elimination of FNs
• Performance funding carved out at
10% and 15%
President's Advisory Council, Ref#6, 9.15.14
Performance Pool Updates
• Efficiency metric – only degree seeking
students
• Skills Certificates – included
• Econ Dev area machining - eliminated
• Target growth and base year - revised
• In the future,
– funds for rewarding over performance,
– rolling average and
– performance pool funds (not a carve out)
President's Advisory Council, Ref#6, 9.15.14
TMCC Formula Funding Status
Anticipated Budget Reduction
Elimination of FNs
(net change of 6,528 WSCH)
WSCH Decline
(net change of 2,832 WSCH)
Total GF reduction
Budget Reduction Strategies
$ (970,043)
Student Fee Increase
(@4%)
$ 397,235
(420,799)
NSHE proposed $5
WSCH rate increase*
991,255
Total Increase in GF
revenues
$1,388,490
$(1,390,842)
Or -4.51%
 depend upon legislative approval of WSCH $5 rate increase
• IF $5 WSCH rate is not approved, this means TMCC need to:
 Increase enrollment efforts
 Increase retention efforts
 Identify expenditure savings (freeze vacancies, etc.)
President's Advisory Council, Ref#6, 9.15.14
System Formula Funding Summary
Eliminate Change in WSCH
Institution FN grades
UNR
UNLV
CSN
GBC*
TMCC
WNC*
NSC
Total
$1,892,577
$1,907,795
($2,549,327)
($7,855)
($970,043)
($296,299)
$23,153
$0
FY 12 to FY 14
$6,371,899
$6,467,018
($1,185,578)
$456,859
($420,800)
$324,954
$764,264
$12,778,616
% change
Subtotal
$8,264,476
$8,374,813
($3,734,905)
$449,004
($1,390,843)
$28,655
$787,417
$12,778,616
Increase
over FY2015 WSCH by $5
8.92%
6.31%
-4.22%
3.48%
-4.51%
0.21%
6.21%
3.33%
$3,275,065
$4,578,520
$2,893,580
$311,045
$991,255
$360,755
$472,350
$12,882,570
% change
Total
$11,539,541
$12,953,333
($841,325)
$760,049
($399,588)
$389,410
$1,259,767
$25,661,186
over FY2015
12.46%
9.77%
-0.95%
5.89%
-1.30%
2.83%
9.93%
6.68%
*does not include FY14/15 one-time mitigation funds
**NSHE intends to seek salary restoration (furlough, step and merit increases)
President's Advisory Council, Ref#6, 9.15.14
Supporting Success through completion
WHAT CAN WE DO?
President's Advisory Council, Ref#6, 9.15.14
Fiscal Impacts
• Since the new formula funding, TMCC lost
$2.2 M of state allocation plus….
• Focus on completion means Ws, FNs and
blank grades are not paid. For FY 2014,
– FNs are 12,040 WSCH or 620 FTEs = $1.78 million
– Ws are 22,161 WSCH or 1185 FTEs = $3.2 million
President's Advisory Council, Ref#6, 9.15.14
Enrollment & Course Completion
• Offer quality programs to meet student demand,
And
• Help students complete courses (not withdraw)
– One credit = $157* of state
allocation revenues for
next biennium and
– One credit = $90 of various
student fees for the current
period ($64.60 goes to
operating budget)
*average WSCH rate due to discipline weights,
Actual FY 16 rate is $148.59
President's Advisory Council, Ref#6, 9.15.14
1 credit= $247
3 credit = $741
[CATEGORY
NAME]
$90
[CATEGORY
NAME]
[VALUE]
It all “adds up”
• Assuming with new enrollment with courses
completed and student accommodated with
unfilled class capacity:
Per Semester
1 course
3 courses
(3 credits) (9 credits)
Per student
$741
5 courses
(15 credits)
$2,223
$3,705
$6,669
$11,115
If there are three students….
$2,223
President's Advisory Council, Ref#6, 9.15.14
FOR MORE INFORMATION, CONTACT
RACHEL SOLEMSAAS AT X 7014 OR
RSOLEMSAAS@TMCC.EDU OR VISIT
HER AT SIERRA 202E
President's Advisory Council, Ref#6, 9.15.14
President’s Advisory Council
September 15, 2014
Ref#7
Title: Planning & Resource Allocation Council 2014-2015
Sponsoring Administrator: President
Purpose: The PRAC would provide constituency based support in planning and supporting TMCC’s Year Seven
Accreditation report and site visit. Specifically:
TASKS:
•
Prepare the College year seven accreditation report;
•
Plan and implement campus wide accreditation visit activities;
•
Review and develop next accreditation cycle strategic master plan, including core themes objectives and measures.
Committee Members:
The PRAC is convened by the Dean of Sciences who serves as the college’s Accreditation Liaison. He will be supported by
subject matter experts representing administrators, faculty, classified and student
2014-2015 Committee Members:
Administrators – Lance Bowen, Co-convener
Kyle Dalpe
Sharon Wurm
Rachel Solemsaas
Elena Bubnova
Melissa Deadmond
Andy Hughes
Faculty Senate/NFA - Ana Douglas, Co-convener
Ron Marston
Others (TBD)
Classified
Anne Tiscareno
Student
Matthew Clewett (supported by Nicole Shimabuku)
Page 1 of 1
EMPLOYER ACCESS OVERVIEW
President's Advisory Council, Ref#8, 9.15.14
Workforce
Meeting
Spaces
Placement
Skills
Testing
Interns
TMCC
Business
Services
Degrees
Certs
Custom
Training
Job Fairs
Speakers
Job Boards
Advisory
Boards
President's Advisory Council, Ref#8, 9.15.14
President's Advisory Council, Ref#8, 9.15.14
President's Advisory Council, Ref#8, 9.15.14
President's Advisory Council, Ref#8, 9.15.14