MPI 2011 WEC MarketSquare Application and Contract The 2011 WEC MarketSquare will be held in the Orange County Convention Center on July_________, 2011. Company’s participation is subject MPI’s acceptance of this application and to the following terms and conditions. Company Information Company Name: _______________ (As it will appear in all conference related materials) Contact Name: ________ Contact Title: ____________________________________________________________________ Web site: ________ Phone Number:________________________________________________________________ E‐mail:_______________________________________________________________________ Address: ______________ City: _____________________________________________State: ______________________ Country: ________________________________________Zip Code: _____________________ Onsite Contact Information (if different from above) Pre‐Show Contact Name:________________________________________________________ E‐mail:_______________________________ Cell Phone Number:_______________________ Brief Description of Exhibit: ___________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ SECTION 1: OUTLINE OF PROGRAM The Orange County Convention Center is a large space ‐ this is your chance to own a piece of it. The MarketSquare is a designated high traffic, indoor area, located in the foyer space of the convention center. As a permanent fixture throughout the entire conference, you are sure to have many connections. Use the space to meet with clients, have a 1 representative talk to attendees or simply gain brand exposure. Your area can be as simple or lavish as you make it and will be located across from the cyber café, registration, and other high traffic areas. We will work with you to determine which layout works best for your needs. Benefits Include: • Opportunity for a company representative to present/manage networking space • Opportunity to interact one on one with attendees • Opportunity to display marketing material in area • Opportunity to provide gift to attendees (subject to MPI approval and additional costs apply) • Company name displayed at location • Inclusion in the Company signage • Logo placement and/or listing in conference publication(s) • Listing on the event website • Listing in post‐conference article in One+ Magazine **Please note MarketSquare options will be 20% higher after June 23rd SECTION 2: COST BREAKDOWN Cost Option 1‐ A $3,500 After June 23, 2011 $4200 Includes: 8x10 Networking space Truss Structure with Identifying Signage Bistro Table 2 stools Counter with storage space Option 1‐ B $3,500 After June 23, 2011 $4,200 Includes: 8x10 Networking Space Truss Structure with Identifying Signage Two Half Round White Leather Ottomans *Upgrade Option 2 $4,000 After June 23, 2011 $4,800 Includes: 8x10 Networking space Truss Structure with Identifying Signage One Sofa and Two Chairs 2 Conditions: • MarketSquare is open to planners and suppliers • Price includes furniture options, signage and truss • Each MarketSquare participant can choose one of the three décor settings • Additional items to enhance the 8x10 space must be pre‐approved by MPI and must be contained in the 8x10 networking space and cannot obstruct the participant on either side of the pre‐assigned space • Freeman can provide additional enhancement options for the truss • Security will not be provided for items outside of the items MPI will be providing (furniture and truss) • Only two MarketSquare networking spaces may be purchased by a participant SECTION 3: REGISTRATION Each company representative working in your company’s spot must be registered for a full conference registration. Registration may be completed by logging onto www.mpiweb.org. SECTION 4: PAYMENT Submit payment now by filling in the information below: Option Selection: Credit Card Type: Credit Card Number: Cardholders Name: Expiration Date: Security Code: Approval Amount: Signature: SECTION 5: CANCELLATION A. All MarketSquare space cancellations must be received by Organizer in writing (return receipt requested) and acknowledged by Organizer. B. If written notice of participation cancellation is received by Organizer on or before March 1, 2011, the supplier shall pay a $150 processing fee. If written notice of participation cancellation is received by Organizer after March 1, 2011 and on or before April 1, 2011, the supplier shall pay a cancellation fee equal to 50% of the total package fee. If written notice of participation cancellation is received by Organizer between April 2, 2011 and on or after May 1, 2011, the supplier shall pay a cancellation fee equal to 100% of the total package fee. MarketSquare participants contracting on or after May 1, 2011, are responsible for the full (100%) package fee, even if the event of cancellation any time thereafter. Any deposits made by the supplier may be used to fully or partially reduce the cancellation fees described above. SECTION 6: SHIPPING Very Important! If you plan to ship anything to Orlando, MPI strongly encourages you to utilize Freeman Global Transportation services. Freeman will begin accepting shipments in Orlando on June 24, 2011. Warehouse materials accepted after July 15, 2011 will be received for an additional charge after deadline charge. To get started, please contact Freeman Global Transportation at global.freight@freemanco.com or (817) 607‐5183. SECTION 7: MISCELLANEOUS A. This Contract becomes effective when accepted by MPI and a confirmation email is sent. The rights of Organizer under this Contract shall not be deemed waived except as specifically stated in writing by an authorized representative of Organizer. The supplier further agrees that upon acceptance of this agreement by Organizer with or without appropriate or timely payment of any and all fees, this agreement shall become binding and enforceable in accordance with its terms. This Contract will be binding on the supplier’s and Organizer successors and assigns. If any term, clause or provision hereof is held invalid or unenforceable by a 3 court of competent jurisdiction, such invalidity shall not affect the validity or operation of any other term, clause or provision and the invalid term, clause or provision shall be deemed to be severed from the Agreement. Any action arising out of this Contract or MarketSquare at WEC 2011 must be brought in Dallas County, State of Texas, and governed by the law of that locale, exclusive of the choice of law rules of any jurisdiction, and the supplier consents to the jurisdiction of such courts. B. MPI reserves the right, in its sole discretion, to change the date or dates upon which the MarketSquare or WEC 2011 is held or to cancel the event(s) and shall not be liable in damages or otherwise by reason of any such change or cancellation, other than for return of fees paid by Company. C. The Company shall not assign this Agreement in whole or in part without the prior written consent of MPI. Any attempt to do so renders this Agreement null and void and will result in immediate cancellation of this Agreement with no refund. D. The Company is responsible for compliance with all terms applicable to the license agreement MPI has signed with the facility where the MarketSquare is held as well as with all applicable laws, bylaws, ordinances, regulations, requirements, codes and standards, including those with respect to fire, safety, health and environmental matters applicable. E. The Company shall indemnify, hold harmless and defend MPI, its’ directors, officers, employees and agents, from and against any asserted claims, losses, injuries or damages whatsoever suffered by them as a result of the Company’s participation in the event, including without limitation, any third party claim against MPI with respect to loss, injury or damage sustained or suffered by any other company, any exhibitor, the owner of the building, attendees of the event, and their respective directors, officers, agents and employees. F. The Company is required to have Commercial General Liability Insurance and Broad Form Property Insurance in an amount not less than $1 million. G. MPI reserves the right at any time to alter or remove exhibits or any part thereof, including printed material, products, signs, lights or sound and to expel the Company, its employees and agents if, in MPI's opinion, their conduct or presentation is objectionable to MPI. H. No Company is allowed to use or play recorded or live music during the MPI 2011 WEC MarketSquare. All music will be provded by MPI. MPI shall have the right to use whatever means are necessary to stop any music from being used or played by Company. I. Intellectual Property. Company and MPI hereby grant to each other a limited, revocable, non‐exclusive license to use the names and the logo of the respective Party [hereinafter collectively referred to as the “Marks”) solely to identify Company as a participant in the MPI 2011 WEC MarketSquare, with the limited authority to use the other Party’s Marks solely in connection with the activities authorized under this Agreement, and subject to the terms and conditions of this Agreement. Both Parties represent and warrant that it has the full right and authority to enter into this Agreement and to grant the license provided herein; that it has not previously in any manner disposed of any of the rights herein granted to the other Party nor previously granted any rights adverse thereto or inconsistent therewith; that there are no rights outstanding which would diminish, encumber, or impair the full enjoyment or exercise of the rights herein granted to the other Party; and that the Marks used by each Party do not and will not violate or infringe upon any patent, copyright, literary, privacy, publicity, trademark, service mark, or any other personal or property right of any third party, nor will same constitute a libel or defamation of any third party. Each Party shall have the right to revoke this limited license at any time. The limited licenses granted by this paragraph terminate at the conclusion of the MPI 2011 WEC MarketSquare. J. Companys are responsible for meeting all deadlines set by MPI. K. This Application and Contract sets for the entire agreement between the Parties and may not be revised 4 without the written consent of both Parties. The person whose name appears below warrants and represents they agree to the terms herein and have the authority to enter into this Agreement on behalf of the Company they purport to represent. ____________________________________________________ _____________________________ Name (Please Print) Date Title: ____________________________________________________________________________ ____________________________________________________ Signature Return contract to: MPI MarketSquare Team Email: MarketSquare@mpiweb.org, Fax: 972‐855‐2031 *A confirmation will be sent via email to the contact(s) listed on this form within 3 business days after receipt of the contract 5