DRAFTMINUTES
UniversityLibraryCommittee
Monday,April18,2016
2:00pm–3:00pm
MemorialLibraryRoom362
MinutespreparedbyJulieArensdorf
VotingMembers
Faculty
• YangBai,Physics
• SabineGross,German
• DanielKlingenberg,ChemicalandBiologicalEngineering
Students
• JackDorr
Non-VotingMembers
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JulieArensdorf,MemorialLibrary
StevenBarkan(LCCLiaison),Director,LawLibrary
PhillipBraithwaite,Budget,Planning&Analysis
CarrieNelson,CollegeLibrary
EdVanGemert,ViceProvostforLibraries
AlsoPresent
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NancyGraffSchultz,GLS,LibraryExecGroup
DeborahHelman,LCC,Wendt
FlorenceHsia,HistoryofScience,IntegratedLiberalStudies,MLC
LeeKonrad,GLS,LibraryExecGroup
CarrieKruse,GLS,College
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AnnaLewis,LCC,MERIT
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MeganMcBride,Budget&PolicyAnalyst,ArchitecturalDesigner,FP&M
LesleyMoyo,GLS,LibraryExecGroup
JulieSchneider,LCC,Ebling
NatashaVeeser,GLS,LCC
DougWay,GLS,LibraryExecGroup
UniversityLibraryCommitteeMinutesforApril18,2016
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ApproveMarchMinutes
Approvedwithnocorrections.
UpdateonplanstoelectnextULCchair
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EdVanGemert:We’veaddressedawiderangeofissuesintheULCthisyear,
particularlyaroundopenaccessandscholarlycommunication,andissuesofnew
acquisitionsandinflationaryfunding.Iwouldalsoappreciatehavinganother
memberofthecommitteesettheagendas,sinceit’snotmycommittee.
SabineGrosse&DanKlingenberg:It’sgoodtohavethechairrotate.
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Tasks:
• CarrieNelsonwillsendanemailoutafterthismeetingwithadeadlinefor
nominations.Wecurrentlyhaveonenomination(DanKlingenberg).
UpdateonCampusLibrariesFacilitiesMasterPlan(LesleyMoyo,Carrie
Kruse,MeganMcBride)
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CarrieKruse:DirectorofCollegeLibrary,userexperienceandlibraryspaces
MeganMcBride:FacilitiesMasterPlanningandCampusPlanning
Megan:Havealreadygonethroughthisprocesswithotherdepartmentsoncampus:
CollegeofLetters&Sciences,Athletics,campusmasterplan,RecSports,
Engineering.ThisprocessisnotjustfortheLibraries.
CarrieK.:Keypointstoknow:MasterplanningisrunbyFP&M,andMeganisour
projectleadforthis.ThisisunderDOAoversightandUW-System,andwewent
throughaformalRFP.Andersonisthearchitect,andBrightSpotisthelibrary
consultingteam.Wearenowinthewaitingprocesstohaveitsignedbythe
governor.Ourplanistobeginassoonasthecontractissigned.Thisisalsoimpacted
bytheacademicyearandwhoisavailableoncampus.Wecanplanonsomeheavy
involvementfromthecampusinthefall.CoreteamincludeslibrariesandFP&M,
architects,consultants,UW-System,andDOA—wemakesureeverythingkeeps
moving.BrightSpotconsultantswillbeholdingvariousengagementevents.
SteeringCommitteeroleprovidesconsistentengagementthroughouttheprocess,
andwewouldlovetohaveULCinvolvement.Thiswouldbeapproximatelyaoneyearcommitment.Thelibrariesalsohaveaspaceplanningcommittee(LesleyMoyo
isexecutivesponsor),whichisengagingininformationgathering.Membersbringa
varietyofperspectives,fromtechnologytoteaching&learningspaces,toWisCEL
spaces.Thescopeoflibrariesforthisprojectincludes:Art,Astronomy,Business,
Chemistry,College,Ebling,Geography,Geology&Geophysics,Law,Math,Memorial,
MillsMusic,SpecialCollections,MERIT&CCBC,Physics,SocialScienceReference,
SocialWork,Steenbock,Archives,andWendtCommons.TheWisconsinHistorical
SocietyLibraryisnotwithinthescope,butwerecognizethattheydoplayarolein
thecampuslibrariesservices&collections,andwillbeconsultingwiththem.Will
alsobeconsideringoff-siteshelving&storageconsiderations(e.g.Verona).
Megan:Amasterplanisahigh-levelpictureofthelibraries,butwithnodetailed
projectsdescribed.Itdescribescurrentspace,services,storage,andthedirection
forlibrariestomoveforwardinthelong-term.
CarrieK.:ThespaceplanningcommitteeisaGLScommittee,butlookingtomake
thiscampus-wide:
o CarrieKruse(chair),BruceBarton(virtualspaces),MichaelEnyart
(BusinessLibrary),SteveFrye(College,DesignLab,Studentacademic
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services,WisCEL),DaveLuke(publiccomputing,consolidationworking
group),SaraMason(associatedirectorofWisCEL),JeanReunger-Hanson
(Steenbock),NolaWalker(assessment),TravisWarwick(MathLibraryand
space&shelving),Lesley(executivesponsor),AlexJohnson(facilities
managerforMemorialLibrary,exofficio),TeresaAdams(FP&Mspace
management,exofficio),andbringingMeganMcBrideinaswell.
Dan:I’mcurioushowconclusionswillbedrawnafteroneyear,whilethe
consolidationplanwillbeover2years?
CarrieK.:ThisFacilitiesPlanningMasterPlanisthe25-yearplan,whileothersare
moreshort-term.Consolidationisdefinitelyinformingwhatwedo,andadraftof
theconsolidationreportwassharedwithplandevelopers.Also,consolidationis
envisioningspecificspaces,buttheMasterPlanismuchbroader.
Ed:Theideaistolookcohesivelyathowtospendourresources,andtoavoidoneoffprojectsthataren’tconnectedtotheselargergoals.
CarrieNelson:Isthereonefacilitiesmasterplan?Orarethereseveraltochoose
fromif/whenwegetfundsinthefuture?
Megan:Themaingoalistolookatallofthelibrariesasawhole,morevisionary,and
toguideselectionofspecificopportunities.
CarrieK:It’saguidingdocumenttoshapefutureplansanddiscussions,andit’s
continuallyevolving,notspecificplans.
SabineGross:Dowehaveatask,andisittoidentifysteeringcommitteemembers?
Dowewantoverlapofthespacecommitteeandsteeringcommitteemembers?
Ed:Thereshouldbeoverlap,butweneedtheULCtobeinvolved.
CarrieK.:Iwouldlikeamajorityofthesteeringcommitteetonotbelibrarians.
Therewilllikelybeahalf-daycommitment/workshopwiththeconsultantsforthe
steeringcommitteemembers.Wearereachingouttootherentitiesoncampus(e.g.
Union).
Sabine:NatePhelpsfromtheFIGSprogramwouldbehelpful.Also,ToddMichelson
Ambelang,whohasbeenanon-librarianhere,andalsoalibrarian.Also,itwouldbe
greatifCarrieNelsoncouldsendoutacopyoftheinformationwe’vereceivedtoday
tosolicitothernominees.
Ed:JoanWeckmuellerhasalsoindicatedinterest.
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Tasks:
• CarrieNelsonwillconsultwithCarrieKruseandsendoutinformationforsoliciting
nominationsfortheFacilitiesMasterPlanSteeringCommittee
UpdateandnextstepsonOpenAccessproposal
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CarrieNelson:Atthelastfacultysenatemeeting,KarlBromanreferredthemotion
totheUniversityLibraryCommitteeforfurtherdiscussion,insteadofwithdrawing
it,soit’snotofficiallypartoftheirportfolioofitemstoaddressfornow.Karlhas
indicatedthatheisstillinterestedinhelpingtomovethisforward.Thereareafew
ideasforwhatcomesnext.TheUniversityCommitteemeetingafterthefaculty
senatemeetingdeterminedthatadepartment-basededucation/outreachinitiative
shouldcomenexttotrytocommunicateaboutopenaccesspoliciesingeneral.Karl
seemsopentocontinuedinvolvement.MyroleasDirectorofScholarly
Communicationfitsnicelyintofacilitatingthesetypesofmeetingsanddeveloping
theresourcestoinformourcommunityaboutopenaccess.It’scriticalforthisto
continuetobefaculty-driven,insteadofalibrary-driveneffort.Onepossibility
wouldbefortheULCtochargethelibrarieswithundertakingeducationand
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outreach.Librariesaretaskedwithprovidinginformation,whileseparatelyfaculty
canpursuerecommendationsoradvocateforsomethingthatwouldhappenin
conjunctionwiththis.Sothelibrariescanpointtofacultyinterestinpursuingan
openaccesspolicy,andtheULChasaskedtheLibrariestoinformfacultyaboutwhat
thiswouldmeanandcollectissues/concernstobringbacktoULC.So,thelibraries
arenotadvocatingormakingrecommendations,theyarejustinformingbecausethe
ULChasaskedthemtodothis.Wealsoneedtolearnwhichfacultyareinterestedin
participatinginthenextphase.
DougWay:Thisisastandardstepintheprocessformanyuniversities,withfaculty
leading,andthelibrariestakinganeducatingrole.We’retryingtodeterminehowto
dothisefficientlywithsomanydepartmentsoncampus.
Ed:Whatwe’rehearingisthatopenaccessisnotaneither/ordecision.Weneedto
givefolksasenseofthebroadereffortsthatarehappeningaroundcampus.There
weremanymisconceptionsatthelastfacultysenatemeeting.
Dan:I’mconcernedaboutthiscomingfromthelibrary—colleaguesareworriedthat
thiscouldbeanattemptbythelibrariestogainmorepoweroncampus.Soitwillbe
importantforfacultytoleadanddemonstratethatthisisnotbeingleadbythe
libraries,andtolearnaboutdisciplinarydifferences.
Ed:Anythingthatsuggeststhatitmightimpedetheiradvancementorsuccessin
gettingtenure(notthatOAdoesthat)isgoingtobeill-receivedbyfaculty.
Dan:So,howeveritmovesforward,1)makesurethatanyeducationalmeetings
havefacultyrepresentation,and2)ensurethatthisappearstobeledbyfaculty,not
bythelibraries.
Carrie:WhensomethingisdrivenbytheULC,isityoursensethatitstillfeelslike
thelibrariesarebehindit?
Dan:Abit,butIthinkanyonewhoknowsabouttheULCknowstherearemore
facultythanlibrariansonthecommittee.
Carrie:Importanttomakesuretheseeducation/outreachmeetingsdon’tappearto
beanattempttoconvincefacultythatOAisagoodidea.Rather,wemightsomeday
haveanOApolicy,here’swhatyouneedtoknowinordertomakeinformed
decisionsandwewanttoknowyourconcernstoaddressmisconceptions.
YangBai:Typicallyfacultythinkaboutopenaccessintermsofindividualjournals
andhavingtopaytopublish,soit’simportanttoclarifytheterm.
Doug:OpenAccessisadistributionmodelandtherearetwopaths:Gold(someone
paystomakecontentavailable),andGreen(reserverightsandpublishin
subscriptionjournals).
Dan:Weshouldalsoincludemotivationforanopenaccesspolicy—whybother?
Sabine:Woulditbehelpfultocallthisnon-commercialopenaccess?
Carrie:Thepolicywedraftedisfocusedonfacultyrightsasauthors;author’srights.
Yang:Manypeoplethinkaboutthisastransferringthecostfromuserstoauthors.
Dan:UofIllinoissuggestedan‘opt-in’policy,asopposedto‘opt-out,’andtop
prioritywasmaintainingacademicfreedom.Nextstep:identifygroupthatwillgoto
departments.Probablybesttonothavelibrarystaffrecruitingpeople.Carrie,Karl,
andmyselfcouldthinkaboutwhomightbebesttomovethisforward.PreviousOA
subcommitteewasKarlBroman,EneidaMendonca,MartinFoys,andJulie
Schneider.
Carrie:WouldtheUniversityCommitteechargesomeonewiththis?
Ed:Theyareverysupportiveofadvancingthis.
Dan:Whateverwecomeupwith,weshouldrunthisbytheUniversityCommittee.
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Tasks:
• Dan,Carrie,andKarlwillmeettoconsiderwhobestcouldmoveOApolicyforward,
andwhoshouldleadtheeducationandinformationgatheringprocess.
Meetingadjournedat3:04pm
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