USING FORMS AND ENTERING DATA
Friends Part 2
Creating a Form Using Wizard
A FORM is a way to view the fields and entries of a table one record at a time. The form
is the best way to enter records into a table.
To create a form follow these steps:
1. Click ONCE on Table name that you would like to create the form for. Click the Create tab on the
ribbon and click the Form button.
2. A form will automatically open with the your table’s field names already included.
3. You are now in the Form Design view so you can modify the way the form will look.
4. When you are happy with the look of your form, Click the X button and you will be prompted to
save the table.
5. You can switch between the Design View and the Form View by clicking the Views button on the
Home ribbon.
Using a Form to enter data:
1. Click the Form Tab.
2. Click the Form icon where you would like to enter the data and click Open.
3. The form will be open and you can now use the form to enter information in to
the database. ANY INFORMATION ENTERED IN FORM VIEW WILL
ALSO BE DISPLAYED IN TABLE VIEW.
4. Enter information into the first field and press the TAB button to move to the next
field.
5. Once you have filled all the fields in the first record press Tab to advance to the
second record.
6. You can use the Record buttons (see figure below) to move through the records
you have entered.
7. To close the Form View click the x on the Form window and THE
INFORMATION WILL BE AUTOMATICALLY SAVED.
Click to
modify
Navigation
view.
Practice #1:
Before you start working with the Tables and Forms, you must
change the Navigation Area to show “All Access Objects”.
1. Open the School Friends Table.
2. In the table enter information about 5 of your friends.
3. To close the Table View click the x on the Table window and THE
INFORMATION WILL BE AUTOMATICALLY SAVED.
DIFFERENCE BETWEEN TABLE VIEW AND FORM VIEW:


FORM VIEW allow you to see only ONE RECORD at a time.
TABLE VIEW allows you to see ALL RECORDS at one time.
Practice #2:
1. Open the table called School Friends.
2. Go back into the Table Design view and add 15 more field names: Address, City,
Province, Postal Code, Phone Number, E-mail, Age (data type "Number"), Birth
Date (data type "Date") , School Average, Gender, Money Owed (data type
"Currency"), Favorite Color, Has A Car (data type "Yes/No"), Favorite Saying
(clean saying), Favorite Food and Favorite movie.
3. Create a form called Friends Form.
4. Use the Form to enter information about 20 of your friend and/or relatives.
5. When you close the form the information will be saved.
6. Open the School Friends Table and you will find that all the fields and your
friends information have been added to the Table.
Practice #3:
1. Create another Table in the Friends Database called Non-School Friends. This
Table should have the following 10 fields: First Name, Last Name, Friend
Number (Set as PRIMARY KEY), Address, City, Phone Number, E-mail, Birth
Date (data type "Date") , School Average, Gender.
2. Create a Form called Non-School Form and add information about 10 of you
friends or relatives.