AP 4230
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
San Bernardino Community College District
Administrative Procedure
Chapter 4 – Academic Affairs
AP 4230
GRADING AND ACADEMIC RECORD SYMBOLS
(Replaces current SBCCD AP 4230, AP 4232, and AP 4233)
Grade assignments can only be made by an instructor. Grades assigned are final
except in cases of mistake, fraud, bad faith, or incompetence. No grade will be
changed for any reason or under any circumstance after three (3) years from the end of
the term in which the grade was assigned. The following evaluative and non-evaluative
symbols shall be used to denote a student's academic progress.
A. Evaluative Symbols
Symbol
Definition
Grade Points
A
Excellent
4
B
Good
3
C
Satisfactory
2
D
Less than Satisfactory
1
F
Failing
0
P
Pass (at least Satisfactory)
0
NP
No Pass (less than Satisfactory)
0
B. Non-Evaluative Symbols
Symbol
Definition
I
Incomplete
W
Withdrawal
MW
Military Withdrawal
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
IP
In Progress
RD
Report Delayed
Incomplete
The grading symbols used in the District shall include Incomplete. The Chancellor is
responsible for establishing administrative regulations to implement this policy
specifying when it may be assigned and how it may be removed.
A. Assignment of Grade
The Incomplete grade may be assigned at the discretion of the instructor when a
substantial portion of the class work has been completed by the student but
some part of student's work remains to be completed at the end of the term.
B. Removal of Grade
In order to have the Incomplete removed from his/her record, a student must
complete the work as prescribed by the instructor of record within one year of the
end of the term in which it was assigned.
C. Conditions for Removal of Grade
Each instructor shall provide an Incomplete Grade Report form for each student
whose work is incomplete. The instructor will indicate what the student must do
to complete the course and what grade the student will receive if the work is not
completed in the time prescribed by this procedure.
D. Records Requirement
The Records Office will notify students of an incomplete grade and will keep a
copy of the form on file. The instructor will also keep a copy of the form on file.
Reference: Title 5 Section 55023
Approved: 2/12/09
Revised: 12/11/14
81