University of Houston System
Payroll/HRMS
Time & Labor Project-Glossary
Addendum I
Definition
Leave time spent away from work (see list of elapsed time codes for
monthly employees or biweekly employees )
Elapsed Time
Time Approvers and Payroll Approvers will be able to approve time via
Manager Self Service online screen access in HR & Campus Solutions 8.9.
Term
P.A.S.S.
Payroll Approver
Time Approver
Time Reporter
Punched Time
T.C.D.
T.R.C
People Advantage Self Service - Employee Self Service-employees may
update their personal addresses, personal phone numbers, personal email
addresses, their preferred name, and request primary name changes.
Print Pay advices, W-2, change their W-4, add direct deposit, select
charitable contributions and in the future add exceptions to time sheets.
Employee who reconciles leave request, runs payroll reports, responsible
for submitting timesheets to the Payroll Office.
Employee who approves time entered on a timesheet.
Employee who enters elapsed time (exception time) on timesheet.
In and out time punches.
Time Collection Device - used by biweekly employees to record punched
time.
Time Reporting Codes - used to report elapsed (leave) time in Time &
Labor data entry screens.
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University of Houston System
Payroll/HRMS
Time & Labor Project-Glossary
Elapsed Code Term
061
Faculty Development Leave
071
Professional Development Leave
075
College Release Time
077
Fitness Release Time
079
Professional Release Time
120
140
170
180
Bereavement
Jury Duty Monthly
Vacation Leave Monthly
Sick Leave Monthly
185
Marrow Donor Leave
186
Organ Donor Leave
187
Blood Donor Leave
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Definition
Leaves of absence with pay are awarded by the
faculty member's college according to policies
approved by the Provost.
Leave for staff given paid time off for
professional development per BOR Policy
13.06.
eligible for College release time. Eligible
employee can take 3 hours per week to attend
class and these hours are considered time
worked.
Full time benefits eligible employees are
eligible for Fitness release time. Eligible
employee can take 3 hours per week to exercise
and these hours are considered time worked.
UHD-Employees who serve on various
committees, staff council, faculty senate, etc.
Bereavement leave for employee's immediate
family member.
Jury Duty
Vacation leave
Sick leave
Leave for bone marrow donors without
deduction in salary for time necessary to permit
employee to serve as a bone marrow donor not
to exceed 5 working days in fiscal year. See
State Government code: Sec. 661.916
Leave for organ donors without deduction in
salary for time necessary to permit employee to
serve as a organ donor not to exceed 30
working days in fiscal year. See State
Government code: Sec. 661.916
Employee is allow sufficient time off, without
deduction in salary or accrued leave to donate
blood, with supervisors approval prior to take
time off. See State Government Code: Sec.
661.917
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University of Houston System
Payroll/HRMS
Time & Labor Project-Glossary
Elapsed Code Term
230
Military Leave Monthly
420
Unpaid Leave Monthly
472
K18
K19
V18
V19
Investigation Paid Time
NRA - Teaching Sick
NRA - Study/Training Sick
NRA - Vacation
NRA - Vacation
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Definition
Reservists called to active duty or training are
entitle to PLOA not to exceed 15 days in a
federal FY (Oct 1 - Sept 30) year. After the 15
days the employee will be placed on LOA.
Employees who have exhausted their leave
report the hours as unpaid leave.
Monthly employees who report unpaid leave
hours, those hours are currently manually
calculated since the number of work days vary
month to Month which affects their rate of pay
for
Employee suspension paid time off during
investigation period.
Non Resident Alien Teaching - Sick
Non Resident Alien Study/Training - Sick
Non Resident Allien Teaching -Vacation
Non Resident Alien Study/Training - Vacation
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