Registered Student Organizations
Annual Registration Orientation
Student Leader Training Session
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CENTER FOR STUDENT
INVOLVEMENT
WHAT IS CSI?
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Mission
• Creating an inclusive and accessible environment, the Center for
Student Involvement provides meaningful and diverse learning
opportunities to impact student success. Students will gain a
sense of self and strong interpersonal skills, while becoming
responsible and engaged citizens in their community.
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CONNECT – DISCOVER – ENGAGE
Discovery
Connection
Engagement
Involved
Cougar
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Center for Student Involvement
• CSI provides opportunities for students to
CONNECT…DISCOVER…ENGAGE through
– Registered Student Organization Services
– Leadership and Civic Engagement Programs
– Programming from Fee-Funded Student Groups
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Center for Student Involvement
Student Center North 103
Phone: 832.842.6245
Email: csi@uh.edu
Student Center North
Suite 103
Hours of Operation:
Office Hours:
Mon – Fri 8:00am – 6:00pm
M-F 8:00 AM – 6:00 PM
CENTER FOR STUDENT INVOLVEMENT
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Commons Desk
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Commons Desk and Carrel Area
Mon – Fri
10:00am – 8:00pm
Sun
1:00pm – 5:00pm
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Mailboxes
Carrel Area Management
Involvement Ambassadors
Student Organization Resources
Carrel Area
• 106 Carrel Spaces
• Student Organization
Resource Room
• Application for Carrel
Spaces is embedded in
the Get Involved
Registration Submission
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Who do I need to know?
Donielle Miller
Assistant Director
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RSO Services
Advisor Development
Get Involved Issues
RSO Communications
RSO Incentive Program
Organizational
Resources
Registration Process
Ja’Nelle King
Activities Coordinator
• RSO Services
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Student Leader
Development
Involvement Ambassadors
Commons Desk
Event Registration
Organizational Resources
Registration Process
BUILDING BLOCKS FOR
ORGANIZATION SUCCESS
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Constitution and Bylaws
• A constitution is the basic framework of an organization. It should
state the general operating procedures and policies of a group,
which are not subject to change frequently.
• The by-laws contain a more detailed method of doing business and
specific rules.
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Constitution Building
• Organization name and
abbreviation
• Purpose and goals
• Membership eligibility, standards
and requirements
• Member disciplinary procedures
– Notice
– Perspective
• *Officer selection process
– Timing
– Process
• Officer duties
*RSO Registration will be held annually in April.
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• GPA requirement for officers
and/or members
• Officer disciplinary procedures
– Notice
– Perspective
• Financial procedures statement
• Advisor expectations
• Non-Discrimination Clause
• Anti-Hazing Clause
• Constitutional amendment
procedure
• Statement of annual review
Required Clauses
Non-discrimination clause:
• As a Registered Student Organization at the University of Houston we adhere to the
University of Houston’s Non-Discrimination Policy. The University of Houston is an
Affirmative Action/Equal Opportunity institution. The university provides equal
treatment and opportunity to all persons without regard to race, color, religion,
national origin, sex, age, genetic information, disability, or veteran status except
where such distinction is required by law. Additionally, the System prohibits
discrimination on the basis of sexual orientation, gender identity or gender
expression.
Anti-Hazing Clause:
• This organization will not initiate, participate in, or be witness to any act that
inflicts or intends to inflict physical or mental harm or discomfort or which
may demean, disgrace, or degrade any person, regardless of location, intent,
or consent of participant(s).
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Faculty/Staff Advisor
• Must be classified as either a Faculty or Staff Member per UH Human
Resources
• Complete the State of Texas Mandated Risk Management Education (will
only need to do once for the duration of serving as an advisor for any UH
RSO)
• Acknowledgment of Registered Student Organization Advisor
Expectations Form
– Sign any UH forms for services and benefits that may require Advisor
signature authorization
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Role of the Advisor
• CSI believes that as educators, advisors guide and support
students through a learning and development process.
Therefore, students organizations should primarily be
managed and run by its members and officers.
– This includes, but is not limited to, decisions regarding the goals
of the organization, events or programs sponsored by the group,
or how their finances are allocated.
– The student organization advisor is mainly responsible for
providing advising and guidance for the organization. They should
intervene only to prevent the violation of UH policy or the
Student Code of Conduct.
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NUTS & BOLTS:
ORGANIZATION BASICS
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What is a Registered Organization?
• A group of enrolled students gathered together
for a common purpose
• Membership is limited to UH students, faculty,
staff, and alumni
• Officer positions are limited to UH students
• Only need 3 students to start and maintain an
organization
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Relationship to the University
• Your organization is NOT . . .
– Considered part of the University of Houston.
– Covered by the University’s insurance (you may purchase
separate insurance if necessary).
– Tax exempt – Your organization IS taxable and therefore
you must apply for Federal tax exempt status through the
IRS.
– Allowed to use UH or UHS logos in your marketing designs
without permission. If using UH logos please submit to
branding.
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Use of the University's Name
• Organizations may not use the name of the
University of Houston or an abbreviation of the
name of the University of Houston as part of its
name, except to designate location or chapter .
..
(Student Handbook Organization Policy 3.1)
Right: The Kayak Club at the University of Houston
Wrong: The University of Houston Kayak Club
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Memorandums
• Created and distributed once registration is
complete on June 15, 2016
• Used as proof your group is an RSO at UH
• Only top 3 officers and Advisor* can be added to
the Memorandum
• Sent by email to Primary Officer and kept on file
at CSI
• Woodforest and TDECU requires a memorandum
to change authorized account users
• Update requests starts with updating Get
Involved current roster and officer assignments
Contact CSI if changes are made!!!
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Get Involved Website
Get Involved is a comprehensive student
organization and student involvement
information system. Get Involved allows
CSI to increase the level of service
provided to students, student
organizations, and campus partners.
www.uh.edu/getinvolved
uh.collegiatelink.net
All information stored on Get Involved
must be updated and accurate at all
times.
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Get Involved Features
• Communication to all or selected organization members
• Interactive wall for internal information and updates
• Interest matching with students
• Creation of forms to collect survey, travel, or participation
information
• Store documents such as meeting minutes, agendas, and
membership training information
• Photo albums to document events
• Event submission process based on specific conditions
• Simplified online registration related to each organization
type
• Elections for organizational positions
• Service hour tracking
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Mailboxes and Forwarding
• Must have either a mailbox with
CSI or a forwarding mail code to
another office
• Mailboxes
• Located at the Commons Desk
• Must be checked at least once a week
• Mail Codes
• 4-digit codes that deliver mail to a campus
office/department/building
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Email Accounts
E-mail Accounts
• Organizations are allowed 1 UH
email address
• Please contact CSI if you have
any questions or wish to apply
for an email account.
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Event Registration
• RSOs are granted the
privilege of holding events on
campus
• Depending on event, an Event
Registration form needs to be
completed online
• Otherwise, the Conference
and Reservation Services
(CARS) in the Student Center
Room 271 office will process
event requests via the online
EMS Reservation System
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Event
Registration
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Event Registration
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Event Registration
If you are trying to…
Promote an event off campus
If your event does not need to reserve space at University of Houston (it’s an off-campus event
or on another campus), then answer “no” when asked. Your event will be quickly approved by
an Event Registration Staff member and it will appear on Get Involved if there are no concerns
(usually same business day).
Reserve a space and/or promote an event on the University of Houston Campus
If your event needs to reserve space on University of Houston’s campus, click “yes” to the
appropriate questions on the second page (outdoor, food, open flame, etc.) and you will be
taken to the appropriate campus forms.
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Event Registration
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Event Registration
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Event Registration – Room Reservation
Accessing the Online Room Reservation EMS
system.
• www.uh.edu/studentcenters/
• Click Conference & Reservations
• Click Find Available Space
Requesting a Login
• Click Request a Login
• Send Email to James Pettijohn
• Must be one of the top three officers
listed on the memorandum
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Posting/Advertising
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Posting Locations
• Over 170 locations across campus
• One posting per board
• Must have RSO name/logo on the
posting
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Sidewalk Chalk-not permitted
Banners at Student Center South and
Satellite (fill out request form)
Yard Signs (fill out request form)
The Cougar
Get Involved site
Cougar Trading Cards
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• Ensure you review all posting
policies.
• Remove Marketing within 24 hours
of completion of Event
• Outdoor Signage must be
approved!
Student Organization Finances
• You can use your bank of choice
• You will need to make sure to keep
your officers updated with the bank
• New RSOs will need to apply for
Employer Identification Number
through the IRS.gov
• Organization name must match bank
statement for Memorandum
• Taxes and Non-Profit Tax Exemption
• Develop a financial management
system
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Activities Funding Board
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Web: www.uh.edu/afb
Email: afb@uh.edu
Phone: 832-842-6238
Reimbursement for
• On-Campus Programs or Events
• RSO-Related Conference Travel
• RSO’s may collaborate to request funding
• Up to $2500 total ($1000 for conferences)
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REGISTERED STUDENT
ORGANIZATION
INITIATIVES
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RSO SERVICES AND
SUPPORT
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Involvement Ambassadors
• The Cougar Involvement
Ambassadors (CIA) are a
group of student leaders
who are selected and
trained to provide
support to students
seeking opportunities for
campus involvement.
– Workshops for student
organizations
– Consultations for students
looking to get involved
– Marketing
– Campus Policy
Interpretation
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Student Organization Resource Room
• The resource room holds a variety of
different items for student organizations to
check out! Need to make a banner? Want
to design a flyer? We’ve got you covered.
• To check out items in the Resource Room,
you just need to go to the Commons Desk
and let the Cougar Involvement
Ambassadors know what you need.
• Please note: You will have to leave a form
of collateral (DL, Keys, or ID Card)
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Items available:
•Markers
•Glue Sticks
•Scissors
•Heavy Duty Stapler
•Paper Cutter
•Hole Puncher
•Colored Pencils
•Construction Paper
•iMac
•Laminator
•Poster Printer
CoogCounts Organization Incentive Program
Program Purpose:
• To promote RSO usage of the Get Involved Platform as well
as engagement in the University of Houston Campus
Community.
Qualifications to Participate:
• Approved as a Registered Student Organization
• Complete Registration during the April Registration period
• Primary Officer complete the CoogCounts Notification of
Participation Form
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CoogCounts Organization Incentive Program
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RSO DEVELOPMENT
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SOLD SERIES
• A variety of topics will
be provided through a
workshop series twice
per week.
• These workshops will
provide foundational
education for student
organization leaders to
effectively manage and
lead their organizations.
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Advisor Training Series
• The Center for Student
Involvement values the
contributions Advisors offer to
student organizations. In order
to serve as a valuable resource
to the organization, it may be
helpful to receive some
additional training. We will
begin offering a training series
for Advisors.
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Student Organization Leadership and Advancement Retreat
• The Student
Organization Leadership
and Advancement
Retreat is a one day
experience created for
student leaders of
Registered Student
Organizations.
• The Retreat focuses on
using StrengthsQuest as
a tool develop strong
student leaders.
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Cougar Connection
• Cougar Connection sessions will
provide student leaders with
opportunities to build lasting
networks across the UH Community.
• Sessions will be held once a month
and will include a different resource
that is available to students on
campus. The campus partner will
share ways that students can utilize
their resources through a roundtable
workshop and discussion.
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RSO Categories and Training Requirements
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RSO Categorization
All Student Organizations are now categorized, or
grouped, based several criteria:
– Their function for the student body
– Their relationship with a UH department or office
– Their relationship with a university staff or faculty advisor
– Their access to various university resources
– Their level of risk posed from their activities to the
university
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RSO Categorization
• Each category will have required trainings to maintain
the student registered student organization status
• Trainings must be completed prior to Organization
Registration 2017-2018
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RSO Categorization
Category I
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Organization chooses Advisor
Serves internal organization members
Primarily hosts low-moderate risk events
Events are for organizations members and related
individuals
• Does not receive operations/event funding from
University
Requirements:
• Annual Organization Registration Process
PICK TWO:
• 2 officers attend
• 2 officers attend
• 2 officers attend
• 2 officers attend
Workshop each
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2
1
2
2
SOLD Sessions each
SOLAR each
Cougar Connections each
Center for Diversity and Inclusion
Category II
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Organization chooses Advisor
Serves internal organization members, related
individuals and UH Community
May receive operations/event funding from University
Hosts events open to the UH and Houston Community
Moderate to High Risk Events
Requirements:
• Annual Organization Registration Process
PICK THREE:
• 2 officers attend
• 2 officers attend
• 2 officers attend
• 2 officers attend
Workshop each
2
1
2
2
SOLD Sessions each
SOLAR each
Cougar Connections each
Center for Diversity and Inclusion
RSO Categorization
Category III
Fee Funded Organizations
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Organization chooses advisor or the Advisor may be
assigned by University Department
Sponsored by UH Department
Receives operations/event funding
Moderate to High Risk Events
Events open to UH and Houston Communities
Advisor is assigned by University Department
Sponsored by UH Department
Receives operations/event funding (SFAC)
Moderate to High Risk Events
Events open to UH and Houston Communities
Requirements:
• Annual Organization Registration Process
Requirements:
• Annual Organization Registration Process
PICK FOUR:
• 2 officers attend
• 2 officers attend
• 2 officers attend
• 2 officers attend
Workshop each
Attend (All Stipend Student Leaders):
• 3 SOLD Sessions each
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2
1
2
2
SOLD Sessions each
SOLAR each
Cougar Connections each
Center for Diversity and Inclusion
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1 Center for Diversity and Inclusion Workshop each
XLR (Executive Leadership Retreat)
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SOLAR (new stipend student leaders only)
•
July Training Series
ORGANIZATION
REGISTRATION PROCESS
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Organization Registration Steps
1. Two officers attend an Orientation Workshop
– Begins April 4th
2. Complete the Get Involved online registration form
– Opens April 15th
3. Two officers complete Online Risk Management Training
Education
– Begins April 18th
4. Two officers attends a Risk Management Workshop
– Begins April 18th
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Get Involved Registration
• Remove inactive members from your roster
• Change Organization Roster to reflect new members
(make sure to add your advisor)
– Make sure that all your officers are already “Members” on
your Get Involved roster.
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Existing Organization Get Involved Registration
1. Log in to Get Involved via AccessUH
2. Go to your organization’s site
3. Click Register
4. Follow the Steps Outlined
5. Be sure to click Submit for Approval!
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New Organization Get Involved Registration
CLICK HERE
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New Organization Get Involved Registration
CLICK HERE
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Get Involved Registration
• Complete Registration Form
– Answer Required Questions
– Submit Officers by inputting UH ONLY emails.
– Identify who will need to be enrolled in the Blackboard Class for Online
Risk Management
– Upload Constitution
– Upload Advisor Agreement
– Information you will need:
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Full Names of Top Three Officers
Classification for all Top Three Officers
PeopleSoft IDs
Contact information for all three officers
– Email and Phone
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Get Involved Registration
Need to retrieve a submission or check your status?
1.
2.
3.
4.
5.
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Log in to Get Involved
Click your name in right hand corner
Click Involvement
Click Submissions
Click Organization Registrations
QUESTIONS?
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