From the Home section of Xavier Buy, access
the Direct Pay Request form:
The Direct Pay Screen: (See Direct Pay Instructions on Page 2)
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Instructions for completing the Direct Pay Screen:
Enter the Supplier Name or Search for the Supplier
Enter the Invoice Number
Enter the Invoice Date or select from calendar icon
Enter a brief description of the invoice
Enter the Invoice Amount, free text, no $
Attach a copy of the Invoice (must be .pdf, .doc, or .exe format)
Under Available Actions, choose Add and go to Cart, then click Go
Review your cart:
Renaming your cart is recommended for easier searching (i.e. Direct Pay—Cintas invoice #654432)
If the order is correct, click Proceed to Checkout
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Complete Accounting Codes:
Click Edit
Verify the Chart is upper case X
Enter the Fund
Enter the Org
Enter the Account number
Enter the Program Code
Click Save (Save button will appear once you click edit)
Click Place Order
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Send Invoice and Requisition information to Accounts Payable:
Click Quick View
Click Print
Attach RequisitionSummary to Invoice as cover page, and send to Accounts Payable, ML 4531
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