District Operations Planning and Program Review Priorities: Final List Approved by the Chancellor, August 11, 2010
Note:
Chancellor's
Approval
1
2
3
4
5
Human Resources
DETS
Fiscal Services
KVCR
ATTC
Police
Performed prioritization at the Objectives level, without regard for any resources required. That ensured integration of Objectives that do not require resources, and
ensured that improvement needs drove resources rather than vice versa. Available funding will then determine how far down the Objectives list the resource requests
can be fulfilled. Partial fulfillment of a relatively large resource request is permissible, to broaden the impact of available funds while still honoring the work
of setting priorities.
Steering
Comm Rec
1
2
3
4
5
Area
Unit
Obj # Obj Desc
Res #
Yr1 Res Desc
FS
FS
DETS
FS
HR
DETS
DETS
Procure
Procure
Dist. Ed.
Procure
6.2
6.2
8.1
6.2
3.1
7.4
2.1
Improve requisition process for procurement
Improve requisition process for procurement
??????
Improve requisition process for procurement
Improve HR employment services
Train users on implemented telephony standards
Upgrade printing capabilities with a four color press
6.2.4
6.2.5
8.1.1
6.2.1
3.1.1
7.4.1
2.1.1
EDTC
3.1
3.1.1
DPD
DETS Admin
DETS Admin
1.1
1.2
1.1
Foster partnerships with the community for seeking green technology grants and
develop training programs fitting to trends
Increase patrols during peak student hours
Standardize technical information
User Training
Replace forklift
Replace van
Hire DE staff
Storekeeper
Purchase module (BP)
2 telecommunication specialists
Staff
training/workshops/conferences
Provide training in green
technologies and nanotechnology
TECH
Print
FS
Procure 6.1
DETS Dist. Ed. 12.3
EDTC
2.1
DETS TECH
7.3
DETS Dist. Ed. 13.2
HR
5.2
Improve contract process for procurement
Develop web-based training modules
Host public events and attract businesses to the PDC and ATTC
Implement mechanisms to detect abuse in SBCCd networks
Create training plan for DE staff
Standard Operating Procedures Manual and Employee handbook
DETS Dist. Ed. 12.3
Develop web-based training modules
Public quarterly newsletter to communicate information pertaining to EDCT
Improve procurement communications and customer service
Improve contract process for procurement
Improve requisition process for procurement
Improve requisition process for procurement
Obtain, implement and train on assistive technologies
EDTC
FS
FS
FS
FS
DETS
Procure
Procure
Procure
Procure
Admin
1.1
4.2
6.1
6.2
62
6.2
5.2
FS
DETS
DETS
DETS
DETS
DETS
Procure
Print
TECH
TECH
TECH
DE
6.1
2.1
7.1
7.1
7.3
1.1
DETS
DETS
DETS
DETS
DETS
DETS
DETS
Dist. Ed.
Admin
TECH
Admin
Admin
Admin
Print
13.1
1.3
3.1
5.1
5.3
1.3
6.1
Improve contract process for procurement
Upgrade printing capabilities with a four color press
Implement hardware and software for network infrastructure
Implement hardware and software for network infrastructure
Implement mechanisms to detect abuse in SBCCd networks
Identify District and campus level infrastructure needs - identify hardware, software,
technical support, and ancillary material & resources
Identify training areas related to DE
Provide appropriate levels of access to Datatel users
Implement wireless standard at both campuses
Implement standardized project management system
Train staff on technical management software
Inform and train users of new software
Implement Software
DETS Print
DETS TECH
6.2
7.2
Implement Software
Review, update and or create District security policy
DETS
DETS
DETS
DETS
DETS
DETS
DETS
DETS
DETS
9.1
10.1
10.2
11.1
11.2
12.1
12.2
4.1
4.2
Work with HR on job, title, & classification adjustments
Work with Helpdesk management to improve response times
Work with TESS managers to re-evaluate Helpdesk solution
Identify potential services that can meet the DE constituents' needs
Integrate technology that support DE strategic vision
Identify training opportunities for DE Faculty and Staff
Professional development plan for DE faculty & staff
Identify hardware, software and technical needs
Further services
Admin
TECH
TECH
Dist. Ed.
Dist. Ed.
Dist. Ed.
Dist. Ed.
Dist. Ed.
Dist. Ed.
1.1.2
1.2.1
1.1.1
Hire a document writer
Moveable classroom training
materials
6.1.1
Clerical assistant
12.3.2 Hardware to create web-based
training modules
2.1.1
Self-supporting entity, currently do
not receive funds from district
7.3.2
Fortinet
13.2.1 Dedicated funds for training of DE
staff
Printing Standard Operating
Procedures Manual and Employee
handbook
Res Type
Yr1 Cost Yr1 Sav
Ongoing
$10,000
$30,000
$75,000
$25,000
$50,000
One Time
Ongoing
One Time
UnitPri AreaPri Comment
1
2
1
5
2
Completed
One Time
$99,000
1
Alternate funding source located
One Time
On Going
One Time
$60,000
$40,000
$25,000
1
3
1
Alternate funding source located
Alternate funding source located
Alternate funding source located
One Time
$25,000
$10,000
1
1
Alternate funding source located
One Time
$10,000
2
Alternate funding source located
One Time
Ongoing
$8,000
$7,000
3
3
Alternate funding source located
Alternate funding source located
Ongoing
$5,000
2
Alternate funding source located
12.3.1 Sofware to create web-based
training modules, 2 licenses
Quarterly newsletter published
One Time
$3,600
1
Alternate funding source located
Ongoing
6.1.2
6.2.2
623
6.2.3
5.2.1
One Time
$2,000
$2,000
$1,000
$1,000
$500
$350
2
4
1
2
2
3
Alternate funding source located
Alternate funding source located
Alternate funding source located
Alternate funding source located
Alternate funding source located
Alternate funding source located
$200
1
2
1
1
3
1
Alternate funding source located
1.1.1
6.1.3
2.1.2
7.1.1
7.1.2
7.3.1
1.1.1
Job specific training
Job specific training
Association membership
Purchase project management
software
Association membership
Modernize printing equipment
3 District STSS
Kitchel BRJ
Campus tech Directors/ 3 STSS
None
1.4
3.1.1
District STSS, Campus TSS
On Going
Ongoing
Ongoing
Ongoing
2
On Going
1.3
Implement changes for customer's
needs, schedule routine visits to
sites
7.2.1
Schedule routine visits
DETS Managers/Online community Ongoing
10.1.1 Presidium, DETS Managers
10.2.1 TESS Managers
Ongoing
Ongoing
Status
2
1
2
1
2
4
4
2
1
1
3
1
2
1
1
1
2
3 Time and effort only for year one
In Progress
Completed
In Progress
In Progress
In Progress
Ongoing - funds identified from bond
monies
Chancellor's
Approval
Steering Area Unit
Comm Rec
DPD
EDTC
Obj # Obj Desc
Res #
Yr1 Res Desc
Res Type
3.1
4.1
4.1.1
Provide training in green
technologies and nanotechnology
Provide training in green
technologies and nanotechnology
One Time
3
1
One Time
1
Review terms and conditions of grants in new and emerging technologies and
negotiate with prospective partners
Outreach and receive contracts for customized training
EDTC
5.1
HR
HR
HR
HR
HR
HR
HR
HR
1.1
1.2
2.1
2.2
3.2
5.1
5.3
6.1
HR
6.2
Draft handbook for managers, classifieds and short-term hourly
Develop and conduct training needs assessment through SNAP to determine
needs
Develop a training program based on the results of the Training Needs Assessment
HR
KVCR
6.3
1.1
Develop an evaluation tool for feedback of trainings
Assess national program offerings that are liking to draw the largest audiences
10.2
10.1
9.2
9.1
1.1
2.1
3.1
12.1
12.2
12.3
11.1
11.2
11.3
7.1
8.1
7.2
8.2
7.3
83
8.3
5.1
5.2
1.1
Enhance payroll website information
Disseminate payroll information district-wide
Enhance accounting website information
Disseminate accounting information district-wide
Efficiently communicate facilities processes and procedures
Conduct at least one payroll workshop
Conduct at least one accounting workshop
Explore payroll services
Determine payroll service for alignment
Align payroll services
Explore accounting services
Determine accounting services for alignment
Align accounting services
Explore accounting systems
Explore payroll systems
Determine appropriate accounting system
Determine appropriate payroll system
Purchase accounting system if appropriate
Purchase payroll system if appropriate
Establish M&O vendor pool
Evaluate possibility of pooling district-wide M&O resources
Increase patrols during peak student hours
FS
FS
FS
FS
FS
FS
FS
FS
FS
FS
FS
FS
FS
FS
FS
FS
FS
FS
FS
FS
FS
DPD
Payroll
Payroll
Acct
Acct
M&O
Payroll
Acct
Payroll
Payroll
Payroll
Acct
Acct
Acct
Acct
Payroll
Acct
Payroll
Acct
Payroll
M&O
M&O
5.1.1
Yr1 Cost Yr1 Sav
HR Generalist onsite for more accessibilty
Enhance newsletter and website
Promote safety awareness and training
Develop Health & Wellness program
Develop and implement a mentor program
UnitPri AreaPri Comment
1
1
1
2
1
1
3
1
1
1.1.1
1.1.1
1
2
None. Success should translate into Ongoing
additional members and
underwriting revenue
Hire 5 police officers and 4 security Ongoing
officers
$602,199
5
6
7
8
9
10
11
12
13
14
15
16
17
18
18
19
19
20
20
21
22
1
Status