29 IFSCC Congress
th
OFFIcIAL MEDIA KIT
October 30 – NOVEMBER 2, 2016
Walt Disney World Dolphin Resort at
the Walt Disney World® Resort
www.ifscc2016.com
BEYOND
DREAMS
INTO
NEW
FRONTIERS
IFSCC2016
Welcome Message. . . . . . . . . . . . . . . . . . . . . . . . . 4
About IFSCC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
About SCC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
General Information . . . . . . . . . . . . . . . . . . . . . . . . 7
Floor Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Exhibition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Sponsorship. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Advertising. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Scientific Program . . . . . . . . . . . . . . . . . . . . . . . . 12
Important Dates/Social Events . . . . . . . . . . . . . . . 13
Order Form. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
October 30 – November 2, 2016 | Walt Disney World Dolphin Resort
3
WELCOME
Dear Colleagues,
It gives me great pleasure to announce the 29th Congress of the IFSCC to be held in
October 2016 in Orlando, Florida. This event will be a wonderful experience for all attendees.
The scientific program will provide the latest breakthroughs and innovations in Cosmetic
Science as we go “Beyond Dreams into New Frontiers”. We hope to “Innovate” new
ideas and products that will “Inspire” you to “Imagine” all the opportunities available to us.
For those of you who had the opportunity to attend the 23rd Congress in Orlando, 2004, you
know that this was a very worthwhile experience both professionally and personally! So,
please mark your calendar for this global industry event.
INSPIRE
In this media kit, you will be introduced to some of the pertinent details of the Congress as it
relates to the Exhibition, Sponsorship and Advertising. Please remit the order form in the
back of this kit to reserve your booth space, sponsorship and/or advertising at the Congress.
Your support is greatly appreciated. You will also learn about our exciting location, Orlando,
Florida. Please note that the official Congress Hotel will again be at the Walt Disney World
Dolphin Resort At the Walt Disney World® Resort.
4
As was the case in 2004, the Congress exhibition promises to be rewarding to both the
exhibitor and the attendee. It will be a two day event in the spacious Pacific Hall. Lunches
& coffee services will be held in this venue as well as the Congress poster sessions. The
Exhibition Committee, chaired by Colleen Rocafort, has worked to maintain a reasonable
booth price for our supplier and service communities. Remember exhibition attendees will be
from all over the globe!
Sponsorship and advertising opportunities are included in this kit. Our sponsors will be
prominently recognized in all announcements, Congress and SCC web sites, on digital
signage throughout the venue and in the final program as well as Congress bag.
Our Congress committees have been hard at work to create an atmosphere filled with
science and learning as well as enjoyable social events that bring scientists from around
the world to meet as One community.
Looking forward to seeing you in Orlando!
Guy Padulo
2016 IFSCC Organizing Committee Chair
29th IFSCC Congress | Innovate • Inspire • Imagine
ABOUT IFSCC
www.ifscc.com
The International Federation of Societies of Cosmetic Chemists is a worldwide federation dedicated to
international cooperation in cosmetic science.
Interest in the formation of such an organisation crystallized in Paris in 1956 and culminated in the birth of the
federation in Brussels, Belgium on September 8, 1959. At that time there were only 8 countries entering the
Federation.
Today, 47 Societies representing 57 countries have met the high standards of scientific and educational
qualifications of the IFSCC and, as members, support the organization’s aims and programs. The number of
individual members in the Federation now exceeds 15,000 and is still growing.
The IFSCC continues to grow as the cosmetic industry expands worldwide. As new Societies develop in Eastern
Europe, Asia, Africa and Latin America, they will be welcomed into the Federation as they qualify for membership.
The aims of the IFSCC are:
• To advance cosmetic science.
• To help to elevate the professional status of cosmetic science and technology worldwide by providing and
promoting educational and scientific programmes and activities.
• To encourage fundamental research work by universities and by independent workers in any and all fields that
may add to the knowledge of cosmetic science.
• To coordinate by correspondence, interchange of information and in other ways, the work and efforts of the
autonomous member societies.
• To cement relationships by reporting on activities in the various autonomous member societies.
• To publish and publicise literature of a scientific and technical nature. To help research workers obtain from all
lands information, literature, patents and other aids, as may be requested and as may be possible.
• To exchange information on any standardised procedures that may be adopted with regard to analyses of
raw materials or finished products, efficiency of products, etc., and to participate in any effort to adopt such
procedures internationally.
• To publicise within the member societies and in the technical and other press of the various countries, the
activities of the societies of all lands.
• To hold congresses, seminars and meetings on an international scale; to invite speakers from any country,
whenever feasible and give publicity to all meetings well in advance.
• To sponsor awards of an international character for outstanding achievement in research, publication, or other
work on behalf of the cosmetic sciences. October 30 – November 2, 2016 | Walt Disney World Dolphin Resort
5
ABOUT SCC
SOCIETY OF COSMETIC CHEMISTS
SCC
www.scconline.org
Dedicated to the advancement of cosmetic science, the Society strives to increase and disseminate
scientific information through meetings and publications. By promoting research in cosmetic
science and industry, and by setting high ethical, professional and educational standards, we
reach our goal of improving the qualifications of cosmetic scientists. Our mission is to further the
interests and recognition of cosmetic scientists while maintaining the confidence of the public in the
cosmetic and toiletries industry.
Comprised of over 4,000 members, the Society of Cosmetic Chemists was founded in 1945 to
promote high standards of practice in the cosmetic sciences. We serve as a focus and provide
the proper forums for the exchange of ideas and new developments in cosmetic research and
technology.
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‘‘
...to further the interests
and recognition of
cosmetic scientists while
maintaining the confidence
of the public...
‘‘
IMAGINE
Since 1948 Chapters have been the lifeblood of the Society of Cosmetic Chemists. We now
have 19 Chapters throughout the United States and Canada, which conduct monthly meetings,
educational seminars, suppliers’ days and publish monthly newsletters. These Chapters are run
by dedicated volunteers who lend their time and expertise to the smooth and efficient operation of
each Chapter. The SCC is the largest member society of the IFSCC.
29th IFSCC Congress | Innovate • Inspire • Imagine
GENERAL INFORMATION
Venue
Orlando is not only a great vacation destination it is a great meeting city as well. Located in central Florida,
Orlando is a major destination for domestic and international travelers. It’s year round climate allows visitors
to enjoy all this vibrant city has to offer. From Arts and Culture to Attractions and Activities to Restaurants and
Entertainment to Sports and Recreation to Shopping, Orlando has it all.
If you would like more information on what the city of Orlando has to offer, please visit their website at
www.visitorlando.com.
The Dolphin Resort
Upon notification that the United States Society would host the 2016 Congress, it was decided that Orlando
would be the site chosen. After various proposals, the Dolphin Resort, designed by internationally acclaimed
architect Michael Graves, was selected as the site. In the heart of the Walt Disney World® Resort, the awardwinning Walt Disney World® Swan and Dolphin Resort is your gateway to Central Florida’s greatest theme
parks and attractions. The resort is located in between Epcot® and Disney’s Hollywood Studios®, nearby
Disney’s Animal Kingdom® Theme Park and Magic Kingdom® Park.
Come discover their 17 world-class restaurants and lounges,sophisticated guest rooms with Westin
Heavenly Beds® and the luxurious Mandara Spa. Enjoy five pools, two health clubs, tennis, nearby golf, and
many special Disney benefits, including complimentary transportation to Walt Disney World® Theme Parks,
Attractions, and the Extra Magic Hours benefit. We’ve secured a very special room rate of only $249 per
night. All room reservations will be made directly through the Walt Disney World Swan and Dolphin Resort.
Language
English is the official language of the Congress.
Organizing Committee
Honorary Chair: Robert Lochhead, Ph.D.
Guy Padulo — Chair
Colleen Rocafort
Amy Wyatt
David Smith
Doreen Scelso
Exhibition and Sponsorship Contact
David Smith, Executive Director, Society of Cosmetic Chemists
dsmith@scconline.org | 212-668-1501
October 30 – November 2, 2016 | Walt Disney World Dolphin Resort
7
FLOOR PLANS
Dock A
R
a
m
p
Drive-In Freight
Elevator
Dock B
East Sidewalk
Drive-Up Access
Service
Elevators
Roll-Up
Door 5
Roll-Up
Door 4
Roll-Up
Door 7
Roll-Up
Door 6
Roll-Up
Door 3
Pacific Terrace
Roll-Up
Door 2
Roll-Up
Doors 4 & 5
Roll-Up
Door 1
Pacific Hall
A
Roll-Up
Roll-Up Door 3
Door 2
B
Atlantic Hall
A
C
B
C
Escalators to
Meeting Rooms
Roll-Up
Door 1
Men
Public
Phones
Women
Interior Ceiling Height: 30’
Perimeter Ceiling Height: 14’
Pacific Hall Foyer
Convention
Entrance/Departure
Public Phones
Atlantic Hall Foyer
Bay Room
Men
Atlantic Hall Foyer
Escalators to
Meeting Rooms
Women
Public
Phones
Elevator
Men Women
INNOVATE
The Pacific Hall provides 50,000 square feet with 24 foot high
ceilings and open pillar-less space. The floor is carpeted.
8
Preferred space will be allotted to Congress Sponsors and
Advertisers. All other space will be first-come, first-serve basis.
Submit the application found in this Media Kit asap to secure the
best location.
29th IFSCC
Congress
Exhibition
and Poster
Session
29th IFSCC Congress | Innovate • Inspire • Imagine
EXHIBITION
Booth Package
The Booth Fee includes one Full Registration to the entire
Congress plus an additional four Exhibitor passes.
10’ X 10’ Hard Wall System. Includes:
• Installation and removal (1) ID sign (7"x44")
single line – 8' high back wall
• $5,500* per booth, does not include carpet (please note that the floor
is carpeted though additional carpet can be ordered through Teamwork)
• 3' high side rails – (1)
*Booth assignments will be processed on a first come first serve basis.
Please secure your booth as soon as possible to ensure space availability.
• 6' draped table (3 sides)
• 2 Contour chairs
The Exhibition is being managed by Teamwork Event Specialists. Contact
is Jessie Wilson, Email: jwilson@teamwork-inc.com,
Phone: +1 407.438.7480
• 1 waste basket
Traffic Generators
Easy Access: The Pacific Hall is one level below the Ballrooms where the Posters: Attendees will easily be able to visit both the Posters and Booths
as they will both be in the Pacific Hall.
Scientific Sessions are held. Signage will point attendees in the proper
direction.
Raffle: As an extra incentive, all attendees will receive a raffle card with
Meals: Coffee breaks and lunches on Monday and Tuesday will be held in their registration packets. To participate in the raffle, attendees must
obtain stamps from “New Frontiers” booths that will reveal a secret
the Pacific Hall
message. Once completed, the card will be placed in a drawing for a
Special Allotted Times: On Monday and Tuesday there will be planned
chance to win a prize. This will be done both Monday and Tuesday.
time slots for attendees to visit the Exhibition
Please note that only individuals wearing IFSCC Congress badges will be permitted to Congress Sessions and the Exhibition Hall. Exhibitor move-in is
tentatively scheduled for Sunday, October 30. Exhibits must be on display during the hours that the show is open to the attendees. Dismantling of the
booths will take place on Tuesday, November 1, 2016. Further information will be provided by Teamwork prior to the event.
Please note that a 50% deposit is required with application. Balance in full is due by June 1, 2016.
Space Assignments
Exhibit space will be assigned in order of receipt of applications and payment. Preferential assignment will be made to companies sponsoring the
Congress. Due to the large number of companies offering similar/related products, the Congress Organizing Committee will make every effort but
cannot guarantee that a supplier exhibiting similar products or a competitor will not be located in a nearby or adjoining exhlbit space.
*The SCC reserves the right to refuse or deny any application submitted for this event, in which case it shall refund the exhibit fee. The SCC
shall not be deemed to have approved an application until it has both deposited the exhibit fee and returned a confirmation letter.
The Exhibitor agrees to comply with the rules and regulations of the Exhibitor Prospectus and such other terms and conditions as the SCC,
Teamwork and the Dolphin Resort may impose at any time. The SCC reserves the right, at any time and without liability to the Exhibitor or
anyone else, to withdraw its approval of an application or to require the Exhibitor to vacate the exhibit hall for just cause (which includes but
is not limited to violation of any of the rules and conditions or interference with neighboring exhibits or the show activities).
Official Contractor
The Official General Contractor for the Congress will be Teamwork. A complete Exhibitor Service Kit will be provided to all participating vendors prior
to the event. This kit will contain critical information and all mandatory forms that need to be completed, as well as details of all procedures that need
to be followed. Teamwork will be able to offer many exhibitor enhancements, included but not limited to the following: banners; photography; audio/
visual; hostess; computer rental; telephone/internet
Cancellation
In the event the Exhibitor cancels its reservation of space, and does so on or before June 1, 2016, the SCC will refund the exhibitor fee, minus a $100
cancellation fee. There will be no refunds after August 15, 2016.
October 30 – November 2, 2016 | Walt Disney World Dolphin Resort
9
SPONSORSHIP
Level and Benefits
All sponsors will receive recognition in all future Congress Announcements and also be posted
on the Congress and Society website.
Platinum
Diamond
($20,000)
($25,000)
This level of sponsorship provides the sponsor
with 3 complimentary Full Registrations to the
Congress. In addition, Platinum Level sponsors
will receive a 3/4 page color ad in the Congress
Program Book.
EXPLORE
The highest level of sponsorship provides
the sponsor with 5 complimentary Full
Registrations to the Congress. In addition,
Diamond Level sponsors will receive a full page
color ad in the Congress Program Book.
10
Gold
Silver
Bronze
($15,000)
($7,500)
($2,500)
This level receives 2
complimentary Full
Registrations to the Congress
as well as a half page color
ad in the program book.
This level receives 1
complimentary Full
Registration to the Congress
as well as a quarter page
color ad in the program book.
Contributor names will be
listed on the Contributor’s
Page of the Congress
Program Book.
Your Sponsorship can be earmarked for the following Categories:
Congress Speaker: World-renowned speakers in the cosmetic industry will be invited
to speak at the Congress. Contributions applied to this category will be used to cover the
necessary expenses to permit these speakers to attend.
Congress Materials: Attendees will receive various materials specifically produced for the
Congress including the Program and jump key. Contributions applied to this category will be
applied to the publishing expense for these items.
Congress Event: Contributions applied to this category will be used for expenses incurred
for the Opening Ceremony, Social Night and Closing Banquet. Each of these events will be
spectacular. The Opening and Closing events are scheduled to take place at the Dolphin Hotel.
The Social Night will be held at a Disney Theme Park.
Congress Gift: Attendees to the Congress will receive various gifts for attending. These may
include items such as a Congress bag and portfolio, lanyard, pen, etc. Contributions applied to
this category will be used to cover the expense of purchasing these gifts.
29th IFSCC Congress | Innovate • Inspire • Imagine
ADVERTISING
Promote your company/brand in the Program Book.
Program Book (inside front cover)
Program Book (inside back cover)
* These are exclusive, first come first serve advertising opportunities. See order form for pricing and to secure your space.
Promote your company/brand at the Congress at the Dolphin Resort.
Opportunities include:
• Premiere Lobby 16:9 high def projector
• Multi-panel LCD (at top of Escalator
enroute to General Sessions)
• 52" Landscape Digital Signage at
Entrance to Exhibition (Pacific Hall)
• Escalator Graphic** (in Congress area)
• 52" Portrait Digital Signage outside General
Session meeting space
Artwork Specifications
Art cannot be delivered DVD or CD as the venue’s systems are
Delivery: please upload content FTP site: https://www.hightail.
web-based. Please insure the following:
com/dropbox?dropbox=Xpodigital Put “2016 Congress” and your
Format: .mov (flash and other formats are not allowed if sending a
company name in the file title. When you send the movie to the FTP
movie), or high-res JPEG for any content without animation etc.
site, send an email at same time to alert us that the movie has been
sent. The 11’ x 7’ projector wall and all other landscape impact signs
Density: High definition is critical for the large screens
are 1920 (width) x 1080 (height). All portrait signs are 1080h x1920w.
Compression: H.264
The dual displays over the escalators are 2720 (width) x 768 (height)/
Scale: 16:9 or 9:16 (landscape vs portrait)
or 1360 (width) x 768 (height) each if dual is split. The QUAD (4 signs
Size: no more than 150 MBS per file
in 1920w x 1080h.
Sound: AAC format only (please consult if you are intending to use
sound on specific signage with this capability)
* The Premiere Lobby Digital Sign is exclusive and can only be reserved by one company (from October 23 through October
26) on a first come first serve basis. All other individual digital signage opportunities are non-exclusive, meaning multiple
companies can reserve space to have their content run in a loop. The SCC National Office will provide a digital signage
guide to all partipating advertisers.
** The SCC National Office will provide details on the Escalator Graphics upon purchase. Please note the specs are
11” wide x 512.25”h
Current Sponsors
Diamond
BASF
Platinum
Amway
Gold
AMA Laboratories
Chanel
Silver
Ideka Corp
Sytheon
Bronze
Silab
Silverson Machines
Induchem
TRI-K Industries
Kobo Products, Inc.
October 30 – November 2, 2016 | Walt Disney World Dolphin Resort
11
SCIENTIFIC PROGRAM
Session Themes
Our Committee on Scientific Affairs has established appropriate and pertinent session
themes in the near future. Look for the Call for Papers with our Second Announcement.
The List of Topics Includes:
• Sun Protection and Beyond
• Creating Loyal Scents – The Science of
Fragrances
• Inspired by Nature – Biomimicry
• Breakthrough Concepts in Skin Biology
and Microbiome
• The Balancing Act – Regulatory
Compliance vs. Innovation
• Emerging Market Trends and Insights
• Sustainability – Cosmetics for a Greener
Future
• Beauty with the Magic of Colors
• Hair Care Technology
• Marketing to the Senses – Product
Creation Based on Sensory Appeal
• Delivery Systems and Cosmetic Vehicles
DISCOVER
• Beauty has no Borders
12
You can learn more about these themes at the Congress website: www.ifscc2016.com
General Sessions are planned as follows:
Monday, October 31, 2016
8:30 a.m. – Noon, 1:00 p.m. – 4:30 p.m.
Tuesday, November 1, 2016
8:30 a.m. – 4:30 p.m.
Wednesday, November 2, 20168:30 a.m. – Noon, 1:00 p.m. – 4:30 p.m.
The Exhibition and Poster Session will take place as follows:
Monday, October 31, 2016
9:00 a.m. – 5:00 p.m.
Tuesday, November 1, 2016
9:00 a.m. – 5:00 p.m.
*The above represents a tentative schedule of events that may be subject to change.
29th IFSCC Congress | Innovate • Inspire • Imagine
IMPORTANT DATES
Spring 2015
Second Announcement:
Call for Papers Begins
January/February 2016
Program Finalized, Third Announcement Mails,
Congress Registration and Hotel Reservations Open
December 2015
(Deadline: December 31, 2015)
Call for Papers Ends
SOCIAL EVENTS
Opening Ceremony — Sunday, October 30, 2016
This outdoor beach party at the Dolphin Resort Pool and Beach Area will be an
International gathering welcoming you to the United States through a Florida lens.
Social Night — Monday, October 31, 2016
Join us for our very own private party at the World Showplace at Epcot®! We’ll take a
tour of the United States, enjoying plenty of food and drink in celebration of this diverse
country, along with some famous rides and attractions opened just for us! It promises
to be a magical evening for all.
Closing Banquet — Wednesday, November 2, 2016
The Congress draws to a close but not before one last evening of entertainment
focusing on our community’s global diversity. The event will be a formal evening
held at the Dolphin Resort, followed by a sensational after-party with some special
entertainment.
Congress attire for all events, except the Closing Banquet, is Business Casual. Formal attire is requested for the
Closing Banquet.
All room reservations will be made directly through the Walt Disney World Dolphin Resort after the Congress
registration opens in January 2016
We ask that Sponsors, Exhibitors and Vendors extend a professional courtesy to the SCC and not
schedule outside activities for Congress participants (such as golf outings, tours, or other special
events) during Congress hours or any official Congress sponsored events.
Companies wishing to schedule their own private events/meetings around the Congress dates should contact:
Joe O’Donnel (for events at the Dolphin): jodonnell@swandolphin.com/407-934-4658
Erika Douglas (for events at Disney): erika.douglas@disney.com/407-934-6429
October 30 – November 2, 2016 | Walt Disney World Dolphin Resort
13
ORDER FORM
Email: scc@scconline.org
Fax: (212)668-1504
For questions, call the SCC National office at
(212)668-1500
MAIL: 29th IFSCC Congress, Society of Cosmetic
Chemists, 120 Wall Street, Suite 2400, New York, NY
10005-4088
Company Name_____________________________________________Contact Person_________________________________________________
First Name
Last Name
E-mail______________________________________________________Phone_________________________________________________________
Address__________________________________________________________________________________________________________________
City__________________________________________ State/Province____________________ Country____________________________________
Billing Address_____________________________________________________________________________________________________________
Leave Blank if Same as Above
Website_________________________________________________ Official Company name _____________________________________________
To be used on Website, Program and Exhibitor’s List
EXHIBITION
Quantity
Price
Each
TOTAL
29th Congress Exhibition Booth Package
______
$5,500
$______
List companies you prefer to be near:
1.
2.
3.
2.
FULL PAYMENT ENCLOSED $______________
Deposit to be paid with submission $______________
(for Exhibition only) - 50% of total
Balance to be paid by June 1, 2016 $______________
(for Exhibition only)
List competitors you do not wish space assignment near:
1.
PAYMENT INFORMATION
3.
Payment Information: (Please check one)
SPONSORSHIP
Levels (Diamond $25,000; Platinum $20,000; Gold $15,000; Silver $7,500; Bronze $2,500)
Congress Event
______
______
$______
Congress Speaker
______
______
$______
Congress Gift
______
______
$______
Congress Materials
______
______
$______
Price
TOTAL
Multipanel LCD (near General Sessions)
(Entire Congress)
$3,000 total
$______
Premiere Dolphin Lobby 16:9 high def projector
(Entire Congress) - First Come First Serve
$5,000 total
$______
52’ Portrait Digital Signage (near General Sessions)
(Entire Congress)
$3,000 total
$______
52’ Landscape Digital Signange (near Exhibition)
(Entire Congress)
$3,000 total
$______
Escalator Graphic - First Come First Serve
(Entire Congress)
$3,000 total
$______
Program Book (inside front cover) - First
Come First Serve
$3,000 total
$______
Program Book (inside back cover) - First
Come First Serve
$3,000 total
$______
ADVERTISING
Check
Visa
MasterCard
Checks made payable to SCC – 29th Congress
______________________________________________________
Card Number
______________________________________________________
Expiration Date
CCV Code
______________________________________________________
Authorized Signature
______________________________________________________
Print Name
To pay by wire transfer:
Routing number: 021000021; Swift Code: CHASUS33;
Account Number: 2909163950
Wire Address of Chase Bank:
One Chase Manhattan, New York, NY
TOTAL $______
14
American Express
29th IFSCC Congress | Innovate • Inspire • Imagine
✁
Please remit this completed form to:
✁
SOCIETY OF COSMETIC CHEMISTS
FPO
MAIL
PERMIT
SCC
120 Wall Street
Suite 2400
New York, NY 10005-4088
Stay tuned for details on 2016 Congress website...
www.ifscc2016.com
Society of Cosmetic Chemists
120 Wall Street, Suite 2400
New York, NY 10005
Phone: 212-668-1500
Fax: 212-668-1504
Website: www.scconline.org
Email: dsmith@scconline.org