28
BOARD OF TRUSTEES
CHARLES STEWART MOTT COMMUNITY COLLEGE
OFFICIAL MINUTES OF REGULAR MEETING, NOVEMBER 1, 2010
VOLUME 42
SCHEDULED MEETING:
7:30 p.m.
BOARD CONFERENCE ROOM:
Applewood Café
Prahl College Center
TRUSTEES PRESENT:
Lenore Croudy
Andrew (Andy) Everman
Sally Shaheen Joseph
Albert J. Koegel
John L. Snell, Jr.
Celia M. Turner
TRUSTEES ABSENT:
Pamela M. Faris
PRESIDING OFFICER:
Lenore Croudy, Chairperson
Regular Board Meeting: 7:30 p.m. to 9:09 p.m.
Certified As Correct:
___________________________________
Lenore Croudy, Chairperson
__________________________________
Celia M. Turner, Secretary
28a
BOARD OF TRUSTEES
CHARLES STEWART MOTT COMMUNITY COLLEGE
Regular Meeting, November 1, 2010
Volume 42
Minutes of Regular Meeting of November 1, 2010
COMMITTEE OF THE WHOLE SESSION:
Chair Croudy began the Committee of the Whole Session by calling on President Shaink, who introduced
Dr. Amy Fugate, Vice President of Academic Affairs, and Mr. Larry Koehler, Executive Director, Physical
Plant. Dr. Fugate and Mr. Koehler facilitated a tour of the Mott Library, currently under renovations. Dr.
Fugate and Mr. Koehler detailed why the building’s restructure was needed, and highlighted improvements
on each level, including new carpet, countertops, and shelving, the relocation of the Testing Center and the
updated Event Center. They also highlighted the construction of soundproof study rooms, and rooms
equipped with smart room technology for student use. Other improvements included more computer labs
and a vegetative roof project. Mr. Scott Jenkins, Vice President for Student & Administrative Services,
added that the completed library is designed to be a state-of-the-art resource center, where students and
faculty will be able to engage easily and more frequently. The tour was concluded at approximately 7:20
p.m.
I. CALL TO ORDER:
Chair Croudy called the meeting to order at 7:30 p.m.
II. ADDITIONS TO THE AGENDA
Chair Croudy requested a moment of silence in honor of a student who recently died. There was no
objection. A brief moment of silence was held in memoriam.
Secretary Turner moved that the Item 1.07, Resolution Honoring MCC President Dr. M. Richard Shaink as
ACCT Chief Executive Officer of the Year, be added to the agenda and placed as the first Special
Presentation. Vice-Chair Snell seconded the motion. There was no objection.
III. ADOPTION OF AGENDA
Secretary Turner moved that the agenda be adopted. Treasurer Koegel seconded the motion.
ALL PRESENT VOTED AYE. MOTION PASSED.
IV. SPECIAL PRESENTATIONS
Chair Croudy asked Secretary Turner to read Item 1.07, Resolution MCC President Dr. M. Richard Shaink
as ACCT Chief Executive Officer of the Year. Following the reading, Trustee Joseph moved that the
resolution be approved. Secretary Turner seconded the motion.
Chair Croudy called for a vote on Item 1.07.
ALL PRESENT VOTED AYE. MOTION PASSED.
28b
President Shaink provided brief comments following the vote and was presented with a commemorative
copy of the resolution. Chair Croudy then called for a short recess so that photos may be taken with
President Shaink, and also to present a celebratory cake made by members of the Culinary Arts faculty.
For the next Special Presentation, President Shaink called on Dr. Fugate, who introduced John Dempsey,
Fine Arts faculty. Professor Dempsey introduced Janice Henry, Marketing Coordinator, Flint Institute of
Arts and students Candice Cavanaugh, Cynthia Montague, John Durand, and Nick Pentecost, who
represented the College in a Lego building competition among MCC, University of Michigan-Flint,
Kettering University, and Baker College-Flint, sponsored by the FIA as part of its College Town initiative.
They featured a short video (filmed by MCC students) showing the Mott students winning the competition.
Ms. Henry explained the success of the College Town program and the Lego contest, and the students
provided comments on what they learned from the competition and how they were able to interact with
each other. The students were also presented with a trophy commemorating their win.
Dr. Fugate then introduced Brian Harding, History Faculty. She explained that Mr. Harding successfully
applied for two grants over the summer, one which allowed him to meet the nation’s foremost scholar on
Reconstruction, and the other where he traveled to the Mississippi Delta and was able to visit several
locations significant to the Civil Rights movement. Mr. Harding focused on the latter, showing photos he
took as well as historical images of his time there.
Finally, Dr. Fugate discussed the TRENDS conference, a two-day conference focusing on occupational
programs that she and members of the faculty have attended over the years. She highlighted that several of
the Deans and faculty members were highly instrumental in reorganizing and restructuring the conference,
including four faculty members on the planning committee, conducted workshops and roundtable
discussions, and received positive feedback on the tone of the conference compared to previous years.
Dr. Fugate then asked that Amanda Krok, Interim Planning and Commissioning Coordinator, Physical
Plant be recognized for her work in supervising the Library renovation project.
V. COMMUNICATIONS
There were no communications.
VI. COMMENTS FROM THE PUBLIC
There were no comments from the public.
VII. APPROVAL OF MINUTES
TRUSTEE JOSEPH MOVED THAT THE REGULAR BOARD MEETING MINUTES OF
SEPTEMBER 27, 2010 BE APPROVED. SECRETARY TURNER SECONDED THE MOTION.
Chair Croudy called for a vote to approve the minutes of September 27, 2010.
ALL PRESENT VOTED AYE. MOTION PASSED.
VIII. INFORMATIONAL REPORTS
Acceptance of Standing Board Committee Reports:
1. Personnel (Turner, Faris, Joseph): Secretary Turner reported that the Personnel Committee
met on October 27, 2010. Notes from that meeting appear as Attachment A.
28c
2. Finance/Audit (Koegel, Everman, Snell): Treasurer Koegel reported that the
Finance/Audit Committee met on October 27, 2010. Notes from that meeting appear as
Attachment B.
Other Reports:
1. MCCA Board of Directors Autumn Meeting (Croudy, Shaink): President Shaink provided a
brief report on the MCCA Board of Directors Autumn Meeting, held October 15-16 at West
Shore Community College in Ludington. He also provided Trustees with copies of materials
from the meeting.
2. ACCT Leadership Congress (Turner, Joseph, Shaink): Secretary Turner, Trustee Joseph, and
President Shaink provided a brief report on the ACCT Leadership Congress, held October
19-23 in Toronto, Ontario. Copies of materials received from the Congress were distributed
as well.
IX. UNFINISHED BUSINESS
There was no unfinished business.
X. NEW BUSINESS
Consent Agenda:
Chair Croudy called for a motion to approve the Consent Agenda.
MOVED BY SECREATRY TURNER, SECONDED BY TREASURER KOEGEL THAT THE
BOARD APPROVE THE CONSENT AGENDA.
Chair Croudy called for a vote on the Consent Agenda, Item 1.08, Treasurer’s Report for September 2010.
ALL PRESENT VOTED AYE. MOTION PASSED.
Individual Items:
Chair Croudy called for a motion to approve Item 1.09, Mott Memorial Building Auditorium Seating –
Purchase Award.
MOVED BY SECRETARY TURNER, SECONDED BY VICE-CHAIR SNELL THAT ITEM 1.09 BE
APPROVED.
Chair Croudy called for the vote on Item 1.09.
ALL PRESENT VOTED AYE. MOTION PASSED.
XI. ADMINISTRATIVE ITEMS
President’s Report: President Shaink distributed the Executive Summary, and highlighted upcoming dates,
including the Board committee and regular meetings on November 17 and November 22, respectively. He
called on Mark Kennedy, Chief Human Resources Officer, who introduced new employee Jenny Allar. Dr.
Shaink thanked all the workshop and Special Presentation participants, and called on Lennetta Coney,
28d
President, Foundation for MCC, to give information on a community-wide celebration to be held in Dr.
Shaink’s honor, sponsored by FMCC and several community partners.
XII. MISCELLANEOUS BUSINESS
COMMENTS FROM BOARD MEMBERS (Item 4.03):
Trustee Everman commented that everything was great tonight, and suggested extending an invitation to
outgoing State Budget Director Bob Emerson to see the finished results. He commended the presenters
and Lego team students and highlighted a conference he recently attended where Political Science Faculty
member Paul Rozycki was a featured presenter. Trustee Everman also commented on visiting the College
Fair and Halloween Party, and inquired about the use of digital technology for dental record maintenance.
Finally, he congratulated President Shaink and Secretary Turner, and reminded everyone to vote.
Treasurer Koegel had no comments.
Trustee Joseph said she wanted similar praises toward the presenters as Trustee Everman, and congratulated
Dr. Shaink and Secretary Turner as well. She also urged people to vote tomorrow.
Vice-Chair Snell praised the presenters and award winners as well, and noted the report that there were
more than 33,000 college students in the area.
Secretary Turner thanked everyone for their support and trust, adding that she feels humbled and does not
take her new responsibility lightly. She also gave positive comments on the Library tour.
Chair Croudy asked College Attorney James Delaney if he had any comments he wished to make. Mr.
Delaney said all the accomplishments witnessed during the evening were well deserved and were positive for
the College.
Chair Croudy also highlighted an award the College received recognizing its work regarding educational
opportunities and seamless transitions with University of Michigan-Flint, and thanked all the staff members
for all they do. She also made comments on the College’s reputation nationwide, and pointed out Dr.
Shaink’s recognition from the Governor at the last Flint Rotary meeting.
XIII.
EXECUTIVE SESSION
There was no Executive Session.
XIV. ADJOURNMENT
Chair Croudy declared the meeting adjourned at 9:09 p.m.
Minutes submitted by Michael Simon, Assistant Secretary, Mott Community College Board of Trustees.
A copy of the official meeting minutes and a compact disc recording of the meeting in its entirety are
available for public viewing/listening in the Mott Library, main campus.
28e
ATTACHMENT A
PERSONNEL COMMITTEE
Wednesday, October 27, 2010, 4:00 p.m., CM 1019
Present: Turner, Faris, Joseph
The meeting was called to order at 4:00 p.m. by Trustee Turner.
Consent Agenda
Treasurer’s Report for August 2010: Ethel Mason, Accounting Supervisor, detailed the Treasurer’s Report
for September 2010, reporting that total revenues for the period ended September 30 were approximately
$20.6 million, representing 27.2% of the annual budget, which is 2.8% lower than last year at this time.
Expenditures year-to-date were at $14.3 million, representing 18.9% of the annual budget. Tuition and fee
revenues were $14.3 million, and property taxes were $5.6 million. During the Treasurer’s Report, there was
a recounting of the discussion held during the Finance/Audit Committee meeting regarding rising medical
benefit costs and how to address the issue in the future.
Individual Items
Mott Memorial Building Auditorium Seating – Purchase Award: A copy of the resolution was included for
review. Scott Jenkins, Vice President, Student & Administrative Services, provided background, explaining
that there were bids for carpeting, general contractor work, and new seats for the MMB Auditorium. The
resolution will be presented for approval at Monday’s meeting.
Other
Staffing Transaction Report: Mark Kennedy, Chief Human Resources Officer, presented the Staffing
Transaction Report for September 2010.
There was also brief discussion regarding temporary and part-time employment.
Trustee Turner adjourned the meeting at 4:57 p.m.
28f
ATTACHMENT B
FINANCE/AUDIT COMMITTEE
Wednesday, October 27, 2010, 12:00 p.m., CM 1019
Present: Koegel, Everman, Snell
The meeting was called to order at 12:00 p.m. by Trustee Koegel.
Consent Agenda
Treasurer’s Report for August 2010: Ethel Mason, Accounting Supervisor, detailed the Treasurer’s Report
for September 2010, reporting that total revenues for the period ended September 30 were approximately
$20.6 million, representing 27.2% of the annual budget, which is 2.8% lower than last year at this time.
Expenditures year-to-date were at $14.3 million, representing 18.9% of the annual budget. Tuition and fee
revenues were $14.3 million, and property taxes were $5.6 million. During the Treasurer’s Report, there was
discussion on rising medical benefit costs and how to address the issue in the future.
Individual Items
Mott Memorial Building Auditorium Seating – Purchase Award: A copy of the resolution was included for
review. Scott Jenkins, Vice President, Student & Administrative Services, provided background, explaining
that there were bids for carpeting, general contractor work, and new seats for the MMB Auditorium. The
resolution will be presented for approval at Monday’s meeting.
Other
Staffing Transaction Report: Mark Kennedy, Chief Human Resources Officer, presented the Staffing
Transaction Report for September 2010.
There was also brief discussion regarding a tour of the Mott Library (to be held during Monday’s
Committee of the Whole), and MCC Public Safety.
Trustee Koegel adjourned the meeting at 12:43 p.m.