20
BOARD OF TRUSTEES
CHARLES STEWART MOTT COMMUNITY COLLEGE
OFFICIAL MINUTES OF REGULAR MEETING, SEPTEMBER 26, 2011
VOLUME 43
SCHEDULED MEETING:
7:30 p.m.
BOARD CONFERENCE ROOM:
Room 1301
Regional Technology Center
TRUSTEES PRESENT:
Lenore Croudy
Pamela M. Faris
Michael A. Freeman
Sally Shaheen Joseph
John L. Snell, Jr.
Rafael C. Turner
TRUSTEES ABSENT:
Albert J. Koegel
PRESIDING OFFICER:
Lenore Croudy, Chairperson
Regular Board Meeting: 7:30 p.m. to 9:39 p.m.
Certified As Correct:
___________________________________
Lenore Croudy, Chairperson
__________________________________
Sally Shaheen Joseph, Secretary
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BOARD OF TRUSTEES
CHARLES STEWART MOTT COMMUNITY COLLEGE
Regular Meeting, September 26, 2011
Volume 43
Minutes of Regular Meeting of September 26, 2011
COMMITTEE OF THE WHOLE SESSION:
Chair Croudy began the Committee of the Whole Session by calling on President Shaink, who introduced
Dr. Amy Fugate, Vice-President of Academic Affairs, and Dr. Clark Harris, Dean, Technology Division.
Dr. Fugate and Dr. Harris delivered a presentation detailing the recent history of the Auto Body program,
and the factors and research leading up to the proposal before the Board to eliminate the program. They
explained how space at the Southern Lakes Branch Center was designated and updated for the program in
anticipation of its growth, the investment of funds toward the program, and various steps taken to aid the
program and boost declining enrollment. Dr. Fugate and Dr. Harris reviewed the impacts on the program
created as a result of the lack of interest, state occupational data indicating minimal need or job growth, and
feedback from local businesses, as well as other data accumulated over a five-year period. They then
detailed the process for contacting and informing students that program classes would no longer be offered,
and steps to accommodate those still interested in completing the coursework. Finally, Dr. Fugate and Dr.
Harris described possible alternatives, including offering classes in a non-credit format.
Following a brief question and answer session, the workshop concluded at 7:17 p.m.
I. CALL TO ORDER:
Chair Croudy called the meeting to order at 7:30 p.m.
II. ADDITIONS TO THE AGENDA
Vice-Chair Snell moved that Item 1.17, Approval of Amendment to Maintenance & Operations (M&O)
Collective Bargaining Agreement, be moved to follow Executive Session. Trustee Faris seconded the
motion. There was no objection. There were no further additions to the agenda.
III. ADOPTION OF AGENDA
Trustee Faris moved that the agenda be adopted. Vice-Chair Snell seconded the motion.
ALL PRESENT VOTED AYE. MOTION PASSED.
IV. SPECIAL PRESENTATIONS
Chair Croudy called on President Shaink, who introduced Chris Engle, Registrar, and Lori Hancock,
Director, Institutional Research, who presented a report on the P-20 Longitudinal Data System. Mr. Engle
and Ms. Hancock provided an explanation on P-20 and its intent, highlighting primary and schedule drivers,
timelines, and detailed the data collection process. They also discussed the College’s actions to date and
pointed out the next steps in the process.
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V. COMMUNICATIONS
There were no communications.
VI. COMMENTS FROM THE PUBLIC
There were no comments from the public.
VII. APPROVAL OF MINUTES
VICE-CHAIR SNELL MOVED THAT THE REGULAR MEETING MINUTES OF AUGUST 22, 2011
BE APPROVED. TRUSTEE FARIS SECONDED THE MOTION.
Chair Croudy called for a vote to approve the minutes of August 22, 2011.
ALL PRESENT VOTED AYE. MOTION PASSED.
VIII. INFORMATIONAL REPORTS
Acceptance of Standing Board Committee Reports:
1. Personnel (Joseph, Faris, Turner): Secretary Joseph reported that the Personnel Committee
met on September 21, 2011. Notes from that meeting appear as Attachment A.
2. Finance/Audit (Koegel, Freeman, Snell): Vice-Chair Snell reported that the
Finance/Audit Committee met on September 21, 2011. Notes from that meeting appear as
Attachment B.
IX. UNFINISHED BUSINESS
There was no unfinished business.
X. NEW BUSINESS
Consent Agenda:
Chair Croudy called for a motion to approve the Consent Agenda.
MOVED BY TRUSTEE FARIS, SECONDED BY VICE-CHAIR SNELL THAT THE BOARD
APPROVE THE CONSENT AGENDA.
Chair Croudy called for a vote on the Consent Agenda, Item 1.15, Treasurer’s Report for August 2011.
ALL PRESENT VOTED AYE. MOTION PASSED.
Individual Items:
Chair Croudy called for a motion to approve Item 1.16, Elimination of Auto Body Certificate and Associate
in Applied Science Degree.
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MOVED BY VICE-CHAIR SNELL, SECONDED BY TRUSTEE FARIS THAT ITEM 1.16 BE
APPROVED.
Chair Croudy called for the vote on Item 1.16.
ALL PRESENT VOTED AYE. MOTION PASSED.
XI. ADMINISTRATIVE ITEMS
President’s Report: President Shaink submitted the Executive Summary and then called on Mark Kennedy,
Chief Human Resources Officer, to introduce new employees Debra Gibes, John Lucchesi, Townes Miller,
Candice Munoz, David Rembiesa, Bill Withem, and Jeff Simms. Dr. Shaink thanked all faculty and staff
who sat on search committees in conjunction with the Office of Human Resources for working to find
quality employees of the College. He reviewed upcoming dates, including the Institute for Student Success
conference, the MCCA Board of Directors meeting at Muskegon Community College, the College’s annual
Peace & Dignity Ceremony, the ACCT Leadership Congress, and the Board meeting dates for October.
President Shaink thanked Dr. Fugate and Dean Harris for their workshop presentation, and announced an
upcoming lecture in the Center for Teaching and Learning, as part of Hispanic Heritage Month. He
thanked Mr. Engle and Ms. Hancock for their presentation on P-20, and discussed the recent visit to the
College by representatives of the Aspen Institute, and his invitation to attend the Champions of Change
roundtable at the White House. Dr. Shaink recognized the work of Institutional Research, Workforce
Development, Academic Affairs, Student Services, and pointed out the tremendous work of Judith
Cawhorn during the entire process.
Finally, President Shaink discussed the recent Veterans Job Fair held on campus, pointing out that more
than 300 veterans participated. He thanked Bob Howald, Executive Dean, Continuing Education, and the
Office of Workforce Development for their hard work in organizing that event.
XII. MISCELLANEOUS BUSINESS
COMMENTS FROM BOARD MEMBERS (Item 4.03):
Trustee Joseph thanked the organizers of the Trustee Scholar reception held earlier that evening, and
thanked Dr. Fugate and Dr. Harris for their workshop presentation. She also commended Vice-President
Jenkins for all his hard work.
Trustee Freeman commented about how impressed he was by the College’s achievements and the
subsequent recognition by the Aspen Institute.
Trustee Turner congratulated all the new hires, and thanked everyone for working together to ensure that
everyone at the College succeeds.
Trustee Faris echoed the previous statements, and congratulated the Health and Technology Divisions for
their recent graduate successes. She also discussed her roles as a member of the Foundation Board and the
MCCA Legislative Committee and how they relate to the forward advancement of the College.
Vice-Chair Snell commented on the 9/11 Memorial Ceremony, saying that he was very impressed. He also
commended the Scholar Reception, and the detail that went into the workshop presentation.
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Chair Croudy discussed the pride and dignity in the College exhibited by so many people at the College, and
commended the President and his staff for doing an outstanding job. She reported (along with Trustee
Turner) on the recent walkathon sponsored by the Links, Inc., thanking the Office of Public Safety for all
they did during the walkathon. She announced an upcoming event benefiting Big Brothers Big Sisters, and
that she was looking forward to seeing the presentation on Mott Middle College at the ACCT Conference.
XIII.
EXECUTIVE SESSION
James Delaney, Board Attorney, explained that, via a majority vote, the Board may move into Executive
Session for the purpose of discussing issues related to collective bargaining strategies.
Chair Croudy called for a motion to adjourn to an Executive Session for the purpose of discussing issues
related to collective bargaining strategies.
MOVED BY VICE-CHAIR SNELL, SECONDED BY SECRETARY JOSEPH, THAT THE BOARD
ADJOURN TO AN EXECUTIVE SESSION TO DISCUSS COLLECTIVE BARGAINING
STRATEGIES.
A ROLL CALL VOTE WAS TAKEN.
SNELL – AYE
JOSEPH – AYE
FARIS – AYE
TURNER – AYE
FREEMAN – AYE
CROUDY – AYE
SIX AYE VOTES. NO NAY VOTES. MOTION PASSED.
The Board adjourned to Executive Session at 8:43 p.m.
The Board reconvened at 9:37 p.m.
Chair Croudy called for a motion to approve Item 1.17, Approval of Amendment to Maintenance &
Operations (M&O) Collective Bargaining Agreement.
MOVED BY VICE-CHAIR SNELL, SECONDED BY TRUSTEE FREEMAN THAT ITEM 1.17 BE
APPROVED.
Chair Croudy called for a roll call vote on Item 1.17.
SNELL – AYE
FREEMAN – NAY
JOSEPH – NAY
TURNER – AYE
FARIS – NAY
CROUDY – AYE
THREE AYE VOTES, THREE NAY VOTES. MOTION FAILED.
XIV. ADJOURNMENT
Chair Croudy declared the meeting adjourned at 9:39 p.m.
Minutes submitted by Michael Simon, Assistant Secretary, Mott Community College Board of Trustees.
A copy of the official meeting minutes and a compact disc recording of the meeting in its entirety are
available for public viewing/listening in the Mott Library, main campus.
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ATTACHMENT A
PERSONNEL COMMITTEE
Wednesday, September 21, 2011, 4:00 p.m., CM 1019
Present: Joseph, Faris, Turner
The meeting was called to order at 4:03 p.m. by Trustee Joseph.
Consent Agenda
Treasurer’s Report for August 2011: Larry Gawthrop, Chief Financial Officer, detailed the Treasurer’s
Report for August 2011, reporting that total revenues for the period ended August 31 were approximately
$18 million, representing 23.5% of the annual budget, which is 2.7% higher than last year at this time.
Expenditures year-to-date were at $8.7 million, representing 11.1% of the annual budget. Tuition and fee
revenues were $15 million, and property taxes were $2.4 million.
There was also discussion on proposed State legislation to eliminate personal property taxes for businesses,
and the potential financial impact to the College if it were to pass.
Individual Items
Elimination of Auto Body Certificate and Associate in Applied Science Degree: A copy of the resolution
was included for review. Dr. Clark Harris, Dean, Technology Division, briefly provided background
information on the resolution, adding that more detailed information would be provided during Monday’s
Committee of the Whole. The resolution will be presented to the Board for approval on Monday.
Approval of Amendment to Maintenance & Operations (M&O) Collective Bargaining Agreement: A copy
of the resolution was included for review. Mark Kennedy, Chief Human Resources Officer, provided
information on the resolution, highlighting key provisions of the agreement, adding that the M&O unit has
already ratified the agreement. The resolution will be presented to the Board for approval on Monday.
Other Items
Staffing Transaction Report: Mr. Kennedy presented the Staffing Transaction Report for August 2011.
Trustee Joseph adjourned the meeting at 4:58 p.m.
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ATTACHMENT B
FINANCE/AUDIT COMMITTEE
Wednesday, September 21, 2011, 12:00 p.m., CM 1019
Present: Koegel, Snell
Absent: Freeman
The meeting was called to order at 12:02 p.m. by Trustee Koegel.
Consent Agenda
Treasurer’s Report for August 2011: Larry Gawthrop, Chief Financial Officer, detailed the Treasurer’s
Report for August 2011, reporting that total revenues for the period ended August 31 were approximately
$18 million, representing 23.5% of the annual budget, which is 2.7% higher than last year at this time.
Expenditures year-to-date were at $8.7 million, representing 11.1% of the annual budget. Tuition and fee
revenues were $15 million, and property taxes were $2.4 million.
There was also discussion on proposed State legislation to eliminate personal property taxes for businesses,
and the potential financial impact to the College if it were to pass.
Individual Items
Elimination of Auto Body Certificate and Associate in Applied Science Degree: A copy of the resolution
was included for review. Dr. Clark Harris, Dean, Technology Division, briefly provided background
information on the resolution, adding that more detailed information would be provided during Monday’s
Committee of the Whole. The resolution will be presented to the Board for approval on Monday.
Approval of Amendment to Maintenance & Operations (M&O) Collective Bargaining Agreement: A copy
of the resolution was included for review. Mark Kennedy, Chief Human Resources Officer, provided
information on the resolution, highlighting key provisions of the agreement, adding that the M&O unit has
already ratified the agreement. The resolution will be presented to the Board for approval on Monday.
Other Items
Staffing Transaction Report: Mr. Kennedy presented the Staffing Transaction Report for August 2011.
Trustee Koegel adjourned the meeting at 12:52 p.m.