Mott Community College
Board of Trustees
Regular Meeting
Monday, April 25, 2016
Room 1301
Regional Technology Center
AGENDA
The mission of Mott Community College is to provide high quality,
accessible, and affordable educational opportunities and services that
cultivate student success and individual development and improve the
overall quality of life in a multicultural community.
258
Board of Trustees
Charles Stewart Mott Community College
Regular Meeting, April 25, 2016
Volume 46
AGENDA
I.
CALL TO ORDER
II.
ADDITIONS TO THE AGENDA
III.
ADOPTION OF THE AGENDA
IV.
SPECIAL PRESENTATIONS
Outstanding Employees of the Year
- Mary Gmeiner, Associate Vice President, Human Resources
Special Presentation
- Dr. Beverly Walker-Griffea, President
V.
COMMUNICATIONS
VI.
COMMENTS FROM THE PUBLIC
VII.
APPROVAL OF MINUTES
Approval of Regular Meeting Minutes of March 28, 2016
VIII.
INFORMATIONAL REPORTS
Acceptance of Standing Board Committee Reports:
1. Personnel (Joseph, Norwood, Turner)
2. Finance/Audit (Koegel, Freeman, Snell)
247-247g
Other Reports:
1. 2016 Goals & Objectives Committee (Turner, Croudy, Freeman)
2. AACC Annual Convention (Snell)
IX.
UNFINISHED BUSINESS
X.
NEW BUSINESS
Consent Agenda:
1.66 Treasurer’s Report for March 2016
260-264
Individual Items:
1.67 Resolution to Submit Millage Renewal to Voters
1.68 Health Sciences Simulation Manikin – Purchase Award
265-266
267-268
ADMINISTRATIVE ITEMS
President’s Report
269
XI.
259
XII.
MISCELLANEOUS BUSINESS
Comments from Board Members
XIII.
EXECUTIVE SESSION
ADJOURNMENT
260
FOR ACTION
Board of Trustees
Charles Stewart Mott Community College
Regular Meeting, April 25, 2016
Volume 46
1.66
Treasurer’s Report for March 2016
This resolution is recommended.
Be it Resolved, That
The Charles Stewart Mott Community College Board of Trustees
Receives the financial report of the College for the month of March 2016 as presented by
the Administration.
Reviewed and Submitted By:
_____________________________________
Lawrence A. Gawthrop
Chief Financial Officer
Date: April 25, 2016
Board Policy Statement Reference: 3100 – Budget Adoption
General: The annual budget represents the programmatic direction and vision of the College. It is also
designed to meet both the legal requirements and needs of the College.
261
March Treasurer’s Report
Larry Gawthrop, CPA
Chief Financial Officer
April 25, 2016
Summary of Expenditures:
Month of March Spending:
General Fund:
All Other Funds:
Total:
$
$
$
5,394,647
12,412,521
17,807,168
Comments on General Fund Financial Statements:

Statement of Revenues, Expenditures and Changes in Net Assets
In summary, total revenues for the nine months ended March 31, were approximately
$59.0 million, representing 79.1% of the annual budget, 0.9% lower than a year ago.
The most significant change was in the Tuition and fees which is discussed further
below. Expenditures for the nine months ended were $48.9 million, which represents
66.2% of the annual budget, compared to $51.8 million and 68.8%, one year ago.
Revenues
Tuition and fees revenues are $29.0 million, $2.4 million less than last year and 86.3%
of the budget, down from 87.8% a year ago. This is due to the decline in enrollment.
Property taxes collected are roughly $16.4 million. The amount budgeted is $17.7
million, $225 thousand or 1.3% more than the 2014-2015 fiscal year and is based on
final taxable value figures provided by the Genesee County Equalization Department.
State appropriations payments for FY 2015-16 are paid in eleven monthly
installments starting in October. We received our sixth payment of $1.5 million as
expected. The total budgeted amount for the current fiscal year is $16.0 million or
$218 thousand more than last year excluding the UAAL stabilization pass-through.
262
Expenditures
Salaries and Wages are roughly $25.0 million, or 68.2% of the annual budget,
compared to $26.2 million and 69.7% a year ago.
Fringe Benefits are at $11.3 million, or 69.9% of the budgeted amount compared to
$16.9 million and 69.2% of the budget one year ago.
Other Expenditures
A majority of the variances in the Other Expenditure area for March continues to be
a result of decreases in the utilities and insurance expenses, attributable in part to
energy savings, a decrease in operations and communications due to less bad debt
write-offs, and a decrease in contracted services due to budgeted reductions offset by
the payments to Cenergistics for the energy rebate payments on our energy savings.

Balance Sheet
Total Assets are at approximately $20.3 million, down $2.5 million from last March.
The largest differences are a $2.3 million decrease in Cash and cash equivalents, a
$597 thousand increase in Due from/(to) other funds, and a $679 thousand increase
in Accounts receivable. This increase is mainly due to a $481 increase in dual
enrollment receivables. This increase is a timing difference on billing and collections.
Due to/Due from Other Funds result from the College maintaining one checking
account for all of its funds; deposits and disbursements. This necessitates the shortterm “loaning” or “borrowing” between the funds throughout the year depending on
which funds revenue or expenditures are being deposited or paid out. Each month
the accounting department clears these “due to’s” and “due from’s” respectively
assigning the activity to the proper fund. However, significant activity can occur after
these transfers are completed, causing large variances when compared to the previous
period.
At roughly $4.0 million, Total Liabilities are down $ 4.6 million from the prior year.
The most significant changes were increases in Accounts payable and a decrease in
the Accrued payroll and related liabilities. The accounts payable decrease was
due to a timing difference in the refunding of the student loan payments which
occurred on March 20th this year and April 15th last year. The decrease in the accrued
payroll and related liabilities was the result of having less payroll expenses than the
prior year.
Comments on spending from other funds:

Of the roughly $12.4 million expended in the other funds $492 thousand was
expended out of the Debt Retirement Fund for scheduled interest payments on our
outstanding debt, $777 thousand was expenses and transfers out of the Maintenance
and Replacement and Bond funds, $452 thousand in depreciation and current year
fixed asset purchases/dispositions, and the remaining $10.7 million out of the
Agency, Scholarships, and Federal Grants, for grant activities and student
scholarships.
263
Mott Community College
General Fund
Statement of Revenues, Expenditures and Changes in Net Assets - Modified Accrual
For the 9 Months Ended March 31, 2016
With Comparative Totals at March 31, 2015
FY 2015-2016
Budget
YTD Actuals
as of 03/31/16
YTD Actuals
as of 03/31/15
Actual to
Actual $
Change
Actual to
Actual %
Change
Revenues:
Tuition and fees
Property taxes
State appropriations
State appropriations UAAL Passthrough
Ballenger trust
Grants and other
$
33,665,891 $ 29,057,389 $
17,663,093
16,371,831
16,013,955
9,072,107
31,463,270
16,276,294
8,921,067
$ (2,405,881)
95,537
151,040
-7.65%
0.59%
1.69%
3,148,057
1,942,482
1,750,196
1,430,934
1,454,511
1,275,740
1,188,055
1,418,585
1,173,321
74,183,674
58,662,512
60,440,592
(1,778,080)
-2.94%
Salaries and wages
Fringe benefits
Fringe benefits UAAL Passthrough
Contracted services
Materials and supplies
Facilities rent
Utilities and insurance
Operations/communications
Transfers out
Equipment and Improvements
36,583,235
16,132,571
24,966,827
11,274,552
26,152,695
11,705,859
1,185,868
431,307
4.53%
3.68%
3,148,057
5,968,980
2,386,496
204,625
2,663,817
5,063,517
1,645,246
137,130
1,430,934
3,428,720
1,330,891
158,605
2,107,283
3,404,936
750,744
87,093
1,188,055
3,661,454
1,457,032
154,105
2,219,338
3,911,552
1,165,878
189,364
Total expenditures
73,933,674
48,940,585
51,805,332
2,864,747
5.53%
250,000
9,721,927
8,635,260
1,086,667
12.58%
Total revenues
242,879
35,926
102,419
20.44%
2.53%
8.73%
Expenditures:
Net increase/(decrease) in net
assets
(242,879)
232,734
126,141
(4,500)
112,055
506,616
415,134
102,271
-20.44%
6.36%
8.66%
-2.92%
5.05%
12.95%
0.00%
54.01%
264
Mott Community College
General Fund
Balance Sheet - Modified Accrual
March 31, 2016
With Comparative Totals at March 31, 2015
As of
March 31
2016
Assets
Current Assets
Cash and cash equivalents
Due from other funds
Accounts receivable - net of allowance
for uncollectible accounts ($4,939,027
for 2016 and $4,529,594 for 2015)
Inventories
Prepaid expenses and other assets
Total Assets
$
20,041,404 $
(1,072,475)
1,172,483
74,972
88,109
As of
March 31
2015
22,349,730 $
(475,685)
493,151
48,024
355,592
$
Change
(2,308,326)
(596,790)
679,332
26,948
(267,483)
$
20,304,493 $
22,770,812 $
(2,466,319)
$
527,279 $
989,865
13,832
177,218
4,385,209 $
1,647,988
14,932
151,457
(3,857,930)
(658,123)
(1,100)
25,761
1,708,194
6,199,586
(4,491,392)
Accrued termination pay
2,267,031
2,332,096
(65,065)
Total Liabilities
3,975,225
8,531,682
(4,556,457)
Net Assets
Unrestricted
16,329,268
14,239,130
2,090,138
Total Net Assets
16,329,268
14,239,130
2,090,138
20,304,493 $
22,770,812 $
Liabilities and Net Assets
Current Liabilities
Accounts payable
Accrued payroll and related liabilities
Deposits held for others
Other accrued liabilities
Total Current Liabilities
Total Liabilities and Net Assets
$
(2,466,319)
265
FOR ACTION
Board of Trustees
Charles Stewart Mott Community College
Regular Meeting, April 25, 2016
Volume 46
1.67
Resolution to Submit Millage Renewal to Voters
At a regular meeting of the Board of Trustees of Charles Stewart Mott Community College,
Genesee County, Michigan (the “Community College”), held on the 25th day of April, 2016.
The following resolution was offered by _____________ and seconded by
_________________.
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF CHARLES STEWART
MOTT COMMUNITY COLLEGE, GENESEE COUNTY, MICHIGAN, as follows:
1. The Community College is a community college district operating under Act 331, of
Michigan Public Acts of 1966, as amended.
2. It is necessary and expedient to provide funds for Community College purposes as
described in the MILLAGE RENEWAL set forth in paragraph 3 of this resolution;
to pay the cost thereof through a 0.6410 mill renewal of the tax to be assessed
against taxable property within the Community College district for a period of 10
years; and to submit a proposition relative thereto to the electors as hereinafter
provided.
3. The following proposition shall be submitted to the electors of the Community
College district at the Primary Election to be held on Tuesday, August 2, 2016:
MILLAGE RENEWAL PROPOSITION
Shall the previous voted increase in the limitation on the amount of taxes that may be levied
by Charles Stewart Mott Community College, Genesee County, Michigan, against all
property in the community college district be renewed for a total of 0.6410 mill (which is
equal to $._____ per $1,000 of taxable value of real and tangible personal property), for a
period of 10 years, 2018 to 2027, inclusive, to provide funds for community college
purposes? If the 0.6410 mill increase is approved it is estimated that the college will collect
approximately $5.7 million of revenue in the first calendar year it is levied. The proposed
millage is a renewal of a previously authorized millage.
4. The President or her designee is authorized and directed to file a certified copy of this
resolution with the College’s Election Coordinator (the Genesee County Clerk) or his
designee.
5. The Chairperson, Secretary, and Assistant Secretary of the Board of Trustees, and the
Chief Financial Officer of the Community College are authorized to do all other things
that are necessary or convenient to assist the Election Coordinator.
266
YEAS:
_______________________________________________________
NAYS:
_______________________________________________________
ABSENT:
_______________________________________________________
STATE OF MICHIGAN)
)ss
COUNTY OF GENESEE)
I, the undersigned Assistant Secretary of the Board of Trustees of Charles Stewart Mott
Community College, Genesee County, Michigan, hereby certify that the foregoing is a true and
complete copy of a resolution duly adopted by the Board of Trustees at a regular meeting held
on the 25th day of April, 2016, the original of which resolution is on file in my office. I further
certify that notice of said meeting was given in accordance with the provisions of the Open
Meetings Act.
_______________________________________
Assistant Secretary, Board of Trustees
Charles Stewart Mott Community College
267
FOR ACTION
Board of Trustees
Charles Stewart Mott Community College
Regular Meeting, April 25, 2016
Volume 46
1.68
Health Sciences Simulation Manikin – Purchase Award
In order to continue our progress using simulators as part of our training for all Health
Science programs and utilizing funding with the Carl Perkins grant, Mott Community
College will be purchasing one SimMan ALS Manikin patient simulator, to be integrated into
all Respiratory Therapy laboratory course work, throughout all five semesters in the
program. The addition of the simulation component will move Respiratory labs into the
realm of application and clinical decision making and foster critical thinking in a safe,
practice setting prior to the student entering the clinical setting with real patients.
In fiscal years 2012 and 2013, members of MCC’s Health Sciences faculty chose Laerdal
Medical Corporation’s SimCenter simulation technology after an extensive review of all
simulation manufacturers. The selection of SimCenter was documented at that time and
approved by MCC’s Board of Trustees. The new SimMan ALS Manikin will complement the
existing SimMan systems college wide. Laerdal Medical Corporation is the sole manufacturer
and distributor of SimCenter.
The Purchasing Department will purchase one (1) SimMan ALS Manikin and accessories
from Laerdal Medical Corporation.
Based on the above information, the following resolution is recommended.
Be it Resolved, That
The Charles Stewart Mott Community College Board of Trustees
Awards the purchase for SimMan ALS to Laerdal Medical Corporation, 167 Myers
Corners Rd, Wappingers Falls, NY 12590, for a cost in the amount of $74,578.79
[seventy-four thousand, five hundred seventy-eight dollars and seventy-nine cents].
Reviewed and Submitted By:
_____________________________________
Dr. Amy Fugate
Vice-President, Academic Affairs
Date: April 25, 2016
Board Policy Statement Reference: 4410 – Purchasing
General: Purchases should be based on quality and price. Qualified vendors should have the opportunity to bid
on College purchases. This policy is established to ensure that sound business practices are followed in the
purchase of furnishings, equipment, materials, goods and supplies.
268
Health Sciences Simulation Manikin-Purchase Award
Sole Source
VENDOR
Laerdal Medical Corporation
167 Myers Corners Road
Wappingers Falls, NY 12590
BID
SimMan ALS Manikin and accessories ($74,578.79)
JUSTIFICATION
Laerdal Medical Corporation is the sole source of the Laerdal SimCenter. SimCenter,
broadly defined, is an integrated management system comprised of 5 fully integrated
components that enable users to:
 Manage simulation centers/in-situ simulation areas (resources, assets, patient
simulators etc.)
 Manage simulation learning activities/documents (events, pre-work,
assessments, evaluations, documents etc.)
 Capture, manage, evaluate and research simulation debriefing files and video
 Create simulation scenarios/content and make these available in an easy
fashion
 Manage purchased, authored and shared content
269
President’s Report
Regular Board of Trustees Meeting
April 25, 2016
1. Executive Summary
2. Introduction of New Hires
3. Upcoming Dates:
*****
April 28, 2016
Law Enforcement Regional Training Academy (LERTA)
Graduation, 10 a.m., Event Center
Graduate Honors Reception, 6:00 p.m., Genesys Conference and
Banquet Center
April 30, 2016
Pre-Commencement Brunch, 11 a.m., Presidential Conference
Center
Commencement, 2 p.m., Dort Federal Credit Union Event
Center (Trustees Report by 1 p.m.)
May 12-13, 2016
Mott, Motown, & More, Lip Sync Show, 7 p.m., Mott Memorial
Building Auditorium
May 23, 2016
Board Semi-Annual Retreat, 12 p.m., Presidential Conference
Center
June 22, 2016
Finance/Audit Committee, 12 p.m., CM1019
Personnel Committee, 4 p.m., CM1019
June 27, 2016
Board Dinner, 5:45 p.m., RTC1107
Committee of the Whole, 6:30 p.m., RTC1301
Board Meeting, 7:30 p.m., RTC1301
July 27-29, 2016
MCCA Trustee Institute and Summer Workshop, Mission Point
Resort, Mackinac Island