Board of Trustees
Charles Stewart Mott Community College
Regular Meeting, March 28, 2016
Volume 46
AGENDA
I.
CALL TO ORDER
II.
ADDITIONS TO THE AGENDA
III.
ADOPTION OF THE AGENDA
IV.
SPECIAL PRESENTATIONS
College Credit Rating and Bond Update
- Larry Gawthrop, Chief Financial Officer
Outstanding Student Award Winners
- Dr. Amy Fugate, Vice President, Academic Affairs
V. COMMUNICATIONS
VI.
VII.
VIII.
IX.
X.
COMMENTS FROM THE PUBLIC
APPROVAL OF MINUTES
Approval of Regular Meeting Minutes of February 22, 2016
INFORMATIONAL REPORTS
Acceptance of Standing Board Committee Reports:
1.
Personnel (Joseph, Norwood, Turner)
2.
Finance/Audit (Koegel, Freeman, Snell)
UNFINISHED BUSINESS
XI.
XII.
XIII.
NEW BUSINESS
Consent Agenda:
1.64 Treasurer’s Report for February 2016
Individual Items:
1.65 Strategic Branding Development Initiative – Purchase Award
ADMINISTRATIVE ITEMS
President’s Report
MISCELLANEOUS BUSINESS
Comments from Board Members
EXECUTIVE SESSION
ADJOURNMENT
248
225-225g
249-253
254-255
256

249
FOR ACTION
Board of Trustees
Charles Stewart Mott Community College
Regular Meeting, March 28, 2016
Volume 46
1.64 Treasurer’s Report for February 2016
This resolution is recommended.
Be it Resolved, That
The Charles Stewart Mott Community College Board of Trustees
Receives the financial report of the College for the month of February 2016 as presented by the Administration.
Reviewed and Submitted By:
_____________________________________
Lawrence A. Gawthrop
Chief Financial Officer
Date: March 28, 2016
Board Policy Statement Reference: 3100 – Budget Adoption
General: The annual budget represents the programmatic direction and vision of the College. It is also designed to meet both the legal requirements and needs of the College.

250
Larry Gawthrop, CPA
Chief Financial Officer
March 28, 2016
Month of February Spending:
General Fund:
All Other Funds:
Total:
$
$
$
5,206,887
2,527,282
7,734,169
 Statement of Revenues, Expenditures and Changes in Net Assets
In summary, total revenues for the eight months ended February 29, were approximately $54.1 million, representing 72.9% of the annual budget, down from
73.8% a year ago. The most significant change was in the Tuition and fees which is discussed further below. Expenditures for the eight months ended were $43.3 million, which represents 58.5% of the annual budget, compared to $46.3 million and 61.5%, one year ago.
Revenues
Tuition and fees revenues are $29.0 million, $2.5 million less than last year and 86% of the budget, down from 87.7% a year ago. This is due to the decline in enrollment.
Property taxes collected are roughly $13.9 million. The amount budgeted is $17.7 million, $225 thousand or 1.3% more than the 2014-2015 fiscal year and is based on final taxable value figures provided by the Genesee County Equalization Department.
State appropriations payments for FY 2015-16 are paid in eleven monthly installments starting in October. We received our fifth payment of $1.5 million as expected. The total budgeted amount for the current fiscal year is $16.0 million or
$218 thousand more than last year excluding the UAAL stabilization pass-through.

251
Expenditures
Salaries and Wages are roughly $21.7 million, or 59.2% of the annual budget, compared to $23.3 million and 62% a year ago.
Fringe Benefits are at $9.9 million, or 61.5% of the budgeted amount compared to
$10.5 million and 62.2% of the budget one year ago.
Other Expenditures
A majority of the variances in the Other Expenditure area for February continues to be a result of decreases in the utilities and insurance expenses, attributable in part to energy savings, a decrease in operations and communications due to less bad debt write-offs, and a decrease in contracted services due to budgeted reductions offset by the payments to Cenergistics for the energy rebate payments on our energy savings.
 Balance Sheet
Total Assets are at approximately $21.6 million, up $2 million from last February.
The largest differences are a $2.6 million increase in Cash and cash equivalents , a
$423 thousand increase in Due from/(to) other funds, and an $83 thousand increase in Accounts receivable.
Due to/Due from Other Funds result from the College maintaining one checking account for all of its funds; deposits and disbursements. This necessitates the shortterm “loaning” or “borrowing” between the funds throughout the year depending on which funds revenue or expenditures are being deposited or paid out. Each month the accounting department clears these “due to’s” and “due from’s” respectively assigning the activity to the proper fund. However, significant activity can occur after these transfers are completed, causing large variances when compared to the previous period.
At roughly $4.2 million, Total Liabilities are down $342 thousand from the prior year. The most significant changes were increases in Accounts payable and a decrease in the Accrued payroll and related liabilities.
The accounts payable increase was due to a timing difference in the vouchering of bills and recording one additional day of payables due to leap year. The decrease in the accrued payroll and related liabilities was the result of having less payroll expenses than the prior year.
 Of the roughly $2.5 million expended in the other funds $205 thousand was expended out of the Maintenance and Replacement and Bond funds, $575 thousand in depreciation and the remaining $1.7 million out of the Agency, Scholarships, and
Federal Grants, for grant activities and student scholarships.

Mott Community College
General Fund
Statement of Revenues, Expenditures and Changes in Net Assets - Modified Accrual
For the 8 Months Ended February 29, 2016
With Comparative Totals at February 28, 2015
252
FY 2015-2016
Budget
YTD Actuals as of 02/29/16
YTD Actuals as of 02/28/15
Actual to
Actual $
Change
Actual to
Actual %
Change
Revenues:
Tuition and fees
Property taxes
State appropriations
State appropriations -
UAAL Passthrough
Ballenger trust
Grants and other
Total revenues
$ 33,665,891
17,663,093
16,013,955
$ 28,952,068
13,840,741
7,626,498
$ 31,439,277
13,487,784
7,495,058
3,148,057
1,942,482
1,750,196
1,144,747
1,292,899
1,198,574
950,444
1,260,965
1,102,005
74,183,674 54,055,527 55,735,533
$ (2,487,209)
352,957
131,440
194,303
31,934
96,569
(1,680,006)
Expenditures:
Salaries and wages
Fringe benefits
Fringe benefits -
UAAL Passthrough
Contracted services
Materials and supplies
Facilities rent
Utilities and insurance
Operations/communications
Transfers out
Equipment and Improvements
36,583,235
16,132,571
21,664,295
9,914,091
23,281,273
10,506,643
3,148,057
5,968,980
2,386,496
204,625
2,663,817
5,063,517
1,645,246
137,130
1,144,747
2,962,360
1,113,309
139,723
1,892,426
2,904,684
1,450,744
68,356
950,444
3,275,393
1,314,273
134,611
2,015,771
3,502,249
1,165,878
172,941
Total expenditures 73,933,674 43,254,735 46,319,476
Net increase/(decrease) in net assets 250,000 10,800,792 9,416,057
1,616,978
592,552
(194,303)
313,033
200,964
(5,112)
123,345
597,565
(284,866)
104,585
3,064,741
1,384,735
6.95%
5.64%
-20.44%
9.56%
15.29%
-3.80%
6.12%
17.06%
0.00%
60.47%
6.62%
-7.91%
2.62%
1.75%
20.44%
2.53%
8.76%
-3.01%
14.71%

253
Mott Community College
General Fund
Balance Sheet - Modified Accrual
February 29, 2016
With Comparative Totals at February 29, 2015
As of
February 29
2016
As of
February 28
2015
$
Change
Assets
Current Assets
Cash and cash equivalents
Due from other funds
Accounts receivable - net of allowance for uncollectible accounts ($4,647,823 for 2016 and $4,212,625 for 2015)
Inventories
Prepaid expenses and other assets
Total Assets
$ 17,638,337
(658,873)
$ 15,019,333
(235,501)
$ 2,619,004
(423,372)
4,436,830
74,972
$
74,203
21,565,469
4,353,743
48,024
$
334,201
19,519,800 $
83,087
26,948
(259,998)
2,045,669
Liabilities and Net Assets
Current Liabilities
Accounts payable
Accrued payroll and related liabilities
Deposits held for others
Other accrued liabilities
Total Current Liabilities
Accrued termination pay
Total Liabilities
Net Assets
Unrestricted
Total Net Assets
Total Liabilities and Net Assets
$ 762,770
936,435
13,882
177,218
$ 278,476
1,700,666
14,997
151,457
$ 484,294
(764,231)
(1,115)
25,761
1,890,305 2,145,596 (255,291)
2,267,031 2,354,277 (87,246)
4,157,336 4,499,873 (342,537)
17,408,133 15,019,927 2,388,206
17,408,133 15,019,927 2,388,206
$ 21,565,469 $ 19,519,800 $ 2,045,669

254
FOR ACTION
Board of Trustees
Charles Stewart Mott Community College
Regular Meeting, March 28, 2016
Volume 46
1.65 Strategic Branding Development Initiative – Purchase Award
Mott Community College (MCC) is seeking professional services to develop a distinct brand platform to improve the college’s competitive position in attracting and retaining students and to secure support from new and existing stakeholders. The selected agency will conduct new and review existing market research, develop a distinctive brand platform with guidelines for communication, develop recommendations for a sustainable brand marketing campaign that identifies short- and long-term strategies to enhance the image of the college, and develop successful measurement strategies and metrics to track the effectiveness of the campaign. The agency will work closely with the Office of Institutional Advancement to create and implement the brand campaign both internally and externally.
A request for proposals was posted to www.bid4michigan.com on December 11, 2015.
Fifteen (15) complete proposals were received on January 19, 2016.
Following evaluation of the proposals and on the basis of the preceding information, the following resolution is recommended.
Be it Resolved, That
The Charles Stewart Mott Community College Board of Trustees
Authorizes the Administration to award the proposal for the Strategic Branding
Development Initiative to Blufish Consulting, LLC, 115 West Michigan Avenue,
Marshall, Michigan 49068 in the amount of $74,750 [Seventy-four thousand seven hundred fifty dollars and zero cents].
Reviewed and Submitted by:
_____________________________________
Dale K. Weighill
Associate Vice President, Institutional Advancement
Date: March 28, 2016
Board Policy Statement Reference: 4410 – Purchasing
General: Purchases should be based on quality and price. Qualified vendors should have the opportunity to bid on College purchases. This policy is established to ensure that sound business practices are followed in the purchase of furnishings, equipment, materials, goods and supplies.

BluFish Consulting, LLC
115 W Michigan Ave
Marshall, MI 49068
Strategic Branding Development Initiative
Bid Tabulation
Vendor Bid
$ 74,750
$ 82,405 Fourth Quadrant aka Up & Up
411 University Ridge #225
Greenville, SC 29601
Brand IQ Creative
600 Grant St Ste 660
Pittsburgh, PA 15219
Clarus Corporation
6354 Wayne Rd
Alliance, NE 69301
$ 99,475
$ 99,641
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256
President’s Report
Regular Board of Trustees Meeting
March 28, 2016
1. Executive Summary
2. Introduction of New Hires
3. Upcoming Dates:
April 9-12, 2016
*****
American Association of Community Colleges Annual
Convention, Hyatt Regency, Chicago
April 13-15, 2016
April 14, 2016
April 20, 2016
April 21, 2016
All-Employee Conversation Sessions, 9-11 a.m., RTC Auditorium
Annual Employee Appreciation Event, 2 p.m., Event Center
Finance/Audit Committee, 12 noon, CM1019
Personnel Committee, 4 p.m., CM1019
Community College Day at the Capitol, 11 a.m., State Capitol
Building
April 25, 2016 Board Dinner, 5:45 p.m., RTC1107
Committee of the Whole, 6:30 p.m., RTC1301
Board Meeting, 7:30 p.m., RTC1301