HARTNELL COMMUNITY COLLEGE DISTRICT
College Planning Council
MINUTES
September 3, 2014 – 3-5 p.m.
E-112
MEMBERS
Name
Representing
Present
Absent
Willard Lewallen
Carol Kimbrough
Renata Funke
Romero Jalomo
Lori Kildal
Stephanie Low
Administration
Academic Senate
Administration
Administration
Administration
Administration
Esmeralda Montenegro
Alfred Muñoz
Raul Tapia
Kristen Goetz
Stephen Otero
Joanne Trevino
Administration
Administration
Associated Students
Associated Students
CSEA
CSEA
Delia Edeza
CSEA
X
Christine Svendsen
HCFA
X
David Beymer
Chris Moss
Cheryl O’Donnell
Janeen Whitmore
Faculty
Faculty
Faculty
Faculty
X
Ann Wright
Dale Fuge
Faculty
L-39
Others
Name
Brian Lofman
Mark Sanchez
Kathy Mendelsohn
Title or Representing
Dean, Institutional
Planning and
Effectiveness
Dean, Student Affairs
Dean, Academic Affairs
CALL TO ORDER & INTRODUCTIONS
Chair Kimbrough called the meeting to order at 3:15 p.m.
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Present
X
Absent
X
X
Carol Kimbrough/
Willard Lewallen
ACTION ITEMS
Carol Kimbrough
1. Consider Approval of Minutes from June 5, 2014 meeting
Motioned (Jalomo) Seconded (Kildal) and unanimously carried by those present, the CPC moved to
approve the minutes from the Special Meeting of June 5, 2014.
1
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
2. Board Policies and Administrative Procedures
Willard Lewallen
Dr. Lewallen reviewed the process for the development/review of policies/procedures and the role of the CPC.
He noted that policies/procedures are on a five-year cycle and he explained that the CPC will receive the
policies/procedures in three categories: courtesy review (primarily those policies that speak directly to the
governing board’s work or those that are time sensitive), first reading, and second reading.
Courtesy Review
BP/AP 6341 Selection of Contractor Based Upon Best Value
The CPC received BP/AP 6341, Selection of Contractor Based Upon Best Value. Dr. Lewallen explained
what led to the development of this policy/procedure and stated that it is important for the college to have
the flexibility to move forward with services based upon best value as opposed to lowest cost. Further, he
noted, this BP/AP does not apply to construction bids. Due to timing and the need to select campus
security services, the BP/AP was reviewed and adopted by the governing board at its meetings of July and
August.
Willard Lewallen
First Reading – No Action Necessary
BP/AP 6365, Accessibility of Information Technology
It was noted that the routing form was not provided to the CPC and Carol Kimbrough asked that the CPC
review the BP/AP in preparation for consideration of approval at the September 17th meeting. The routing
form will be sent to the CPC prior to the meeting.
Second Reading – Consider Approval
BP/AP 3430, Prohibition of Harassment
Willard Lewallen
Motion (Wright) Seconded (Low) and unanimously carried by those present, the CPC moved to approve
BP/AP 3430 as presented. The BP/AP will move forward to the governing board.
INFORMATION/DISCUSSION/PRESENTATIONS
1. Student Success and Support Plan (First reading)
2. Student Equity Plan (First Reading)
3. Basic Skills Initiative Action Plan (First Reading)
Dr. Romero Jalomo, VP of Student provided a background summary on the Student Success Act which
established the Student Success and Support Program, replacing the Matriculation Program. The program is
targeted to fully implement core services: orientation, assessment, counseling, advising, and other
educational planning services needed to assist a student in making an informed decision about their
educational goals. The Act mandates the college develop a Student Success and Support Program Plan
(SSSP) to document how it plans to deliver these services. In addition, the college is required to submit a
Student Equity Plan (SEP) and Basic Skills Initiative (BSI) Action Plan. Dr. Jalomo stated that a steering
committee was formed last spring to oversee the development of the SSSP and SEP and that this group
developed a timeline for the completion and submission of all three plans. Workgroups were formed and the
groups conducted their work over the summer. The CPC received draft plans and Dr. Mark Sanchez, Dean
of Student Affairs, presented an overview of the SSSP and Kathy Mendelsohn, Dean of Academic Affairs,
presented an overview of SEP and BSI Action Plan. Ms. Mendelsohn noted that she received news that the
submission deadline for the Student Equity Plan has been extended to January 2015; thus, the CPC will
receive a final review at a future meeting. The CPC will consider approval of the SSSP and BSI Plan at their
next meeting.
2
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
1. Continuous Improvement Plan and Handbook (First Reading)
Brian Lofman
The CPC received the Continuous Improvement Plan 2013-2018 and the Continuous Improvement
Handbook, 2013-2018. Dr. Brian Lofman provided a summary of both documents. The CPC will
consider final approval at its meeting of September 17, 2014.
2. Establishment of Continuous Improvement Subcommittee of the CPC
Willard Lewallen
The CPC received a recommendation to form a continuous improvement sub-committee of the CPC to focus
on the continuous improvement of integrated planning and institutional effectiveness. The CPC will consider
final approval of this committee at its meeting of September 17, 2014.
3. Model for Integrated Planning and Sustainable Continuous Quality Improvement
Brian Lofman
Dr. Brian Lofman presented the Model for Integrated Planning and Sustainable Continuous Quality
Improvement. Dr. Lofman stated that he developed the model after having met with the ACCJC visiting
team this past spring. The model provides an overview of planning and continuous improvement and the
CPC will consider approval of the model at its September 17, 2014 meeting.
4. Budget 2014-15
Alfred Muñoz
Dr. Lewallen announced that the governing board adopted the budget for fiscal year 2014-15 at its meeting
of September 2nd and he highlighted the power point presentation delivered to the governing board at that
meeting. In addition, the CPC reviewed the equipment request purchase list which resulted from the budget
development and program review processes. A few minor clarifications will be made to the list and Dr.
Lewallen will distribute to the college community.
5. FTES 2014-15, FTES History, Factors Influencing Enrollment
Willard Lewallen
Dr. Lewallen provided FTES History from 2010-11 through 2014-15 (projected). In addition the CPC received
demographics on unemployment rates in Monterey County, 2010-2014 and California and Monterey County
High School Graduates, 2011-2022 and discussed possible challenges for the college in terms of growth,
particularly trends related to graduating seniors.
6. Facilities Master Plan Update
The CPC unanimously agreed to table this item to the next meeting.
Willard Lewallen
7. Accreditation Update
Lori Kildal
Dr. Kildal reviewed the timeline for the ACCJC follow up report and stated that many worked through the
summer to address the seven recommendations and planning agendas. The deadline to submit the report is
March 2015 followed by a visit.
8. Board Policies/Administrative Procedures Under Review
Willard Lewallen
Dr. Lewallan noted that the following policies/procedures are under review by the Academic Senate,
L-39, HCFA, CSEA, and appropriate governance council(s):
BP/AP 3280, Grants (Advancement)
BP/AP 4021, Establishing, Revitalizing, or Discontinuing Academic Programs (Academic Affairs)
BP/AP 4040, Library and Other Instructional Support Services (Academic Affairs)
AP 4050, Articulation (Academic Affairs and Student Affairs)
AP 6305, Reserves (Administrative Services)
BP/AP 6340, Bid and Contracts (Administrative Services)
AP 6346, Contract Review and Monitoring (Administrative Services)
AP 6350, Contracts-Construction (Administrative Services)
AP 6360, Contracts-Electronic Systems and Materials (Administrative Services)
AP 6370, Contracts-Agreements for Services (Administrative Services)
BP/AP 6520, Security for District Property (Administrative Services)
BP/AP 7350, Resignations (Administrative Services)
3
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
OTHER ITEMS/BRIEF ANNOUNCEMENTS
1. There were no announcements
NEXT MEETING(S)
September 17, 2014
October 8, 2014
October 22, 2014
November 5, 2014
November 19, 2014
December 13, 2014
December 17, 2014
January 21, 2015
February 4, 2015
February 18, 2015
March 4, 2015
March 18, 2015
April 1, 2015 (No Meeting-Spring Recess)
April 15, 2015
May 6, 2015
May 20, 2015
ADJOURNMENT
The meeting adjourned at 5:07 p.m.
Carol Kimbrough/
Willard Lewallen
4
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.