HARTNELL COMMUNITY COLLEGE DISTRICT
MEMBERS
College Planning Council
MINUTES
October 15, 2014 – 3-5 p.m.
E-112
Representing
Administration
Academic Senate
Administration
Administration
Administration
Administration
Administration
Administration
Associated Students
Associated Students
CSEA
CSEA
Delia Edeza
CSEA
Christine Svendsen
HCFA
X
David Beymer
Chris Moss
Cheryl O’Donnell
Janeen Whitmore
Ann Wright
Ismael Ramirez
Faculty
Faculty
Faculty
Faculty
Faculty
L-39
X
X
Others
Name
Brian Lofman
Title or
Representing
Dean, Institutional
Planning and
Effectiveness
Present
X
X
APPROVED 11/5/14
Name
Willard Lewallen
Carol Kimbrough
Renata Funke
Romero Jalomo
Lori Kildal
Stephanie Low
Esmeralda Montenegro
Alfred Muñoz
Raul Tapia
Kristen Goetz
Stephen Otero
Joanne Trevino
Absent
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Present
Absent
X
CALL TO ORDER & INTRODUCTIONS
Carol Kimbrough
The meeting was called to order at 3:07 p.m.; however, there was not a quorum and the CPC moved to
discussion items. At 3:48 p.m., more members arrived and the CPC moved to action items.
ACTION ITEMS
Carol Kimbrough
1. Consider Approval of Minutes from October 1, 2014 meeting
Motioned (Jalomo) Seconded (Wright) and unanimously carried, the CPC moved to approve
the October 1, 2014 minutes as submitted.
1
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
2.
Board Policies and Administrative Procedures
Courtesy Review
None
First Reading – No Action Necessary
Carol Kimbrough
The CPC reviewed and discussed BP/AP 4021, Establishing, Revitalizing, or Discontinuing Academic
Programs. Carol Kimbrough provided history on the development of BP/AP 4021 and referred to the
flow charts which summarize the process to develop a new program and process for program
discontinuance. Stephanie Low commented that this process is among the best and Dr. Lewallen
stated that he appreciates the process provides an opportunity to revitalize a program. There was a
suggestion to consider adding a timeline to the process in developing a new program.
BP/AP 4040, Library and Other Instructional Support Services, was reviewed and there were no
comments/suggestions to either document.
The CPC will consider approval of both BP/AP 4021 and 4040 at its meeting of November 5, 2014.
Second Reading – Consider Approval
None
3. Revisit – Evaluation of CPC Effectiveness
Results of CPC Effectiveness Survey
Summary of Review/Discussion
Inventory of CPC Agenda Items/Responsibilities
Willard Lewallen
Willard Lewallen
Dr. Lewallen reviewed that each governance council conducted a self-evaluation at the end of last
academic year and the CPC revisited the summary of the evaluation for the CPC for academic year
2013-14 which contained strengths and improvements identified through the evaluation. Two themes
emerged for improvement.
• communication of CPC actions and items beyond the membership of the CPC.
• attendance of members.
4. Revisit – Evaluation of Overall Governance Effectiveness
Results of Overall Effectiveness Survey
Summary of Review/Discussion
Willard Lewallen
The CPC also revisited the evaluation of overall governance effectiveness for 2013-14. Similar themes
emerged for improvement as with the CPC evaluation. A discussion ensued surrounding the
suggested improvements identified through the evaluation. It is expected that representatives to
governance councils report back to the groups they are representing. However, it was suggested that
there would be considerable duplication of effort if various groups created their own methods and
strategies for reporting back. The discussion led to the following action by CPC to improve
communication of CPC actions and items to the college community.
Motioned (Low) Seconded (Montenegro), and unanimously carried, the CPC moved to create a
report on the actions of the CPC to be distributed to the college community.
2
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
The issue of attendance at meetings led to a discussion of possible strategies to mitigate the issue of
not having a quorum (e.g., different quorum rules, use of alternate representatives). It was
suggested that the CPC co-chairs reach out to representatives who have not been attending to gather
information on why attendance is a problem. The co-chairs will report back to CPC before any
changes are considered. However, the CPC did take the following action as part of the CPC’s
evaluation at the end of the 2014-15 academic year.
Motioned (Jalomo) Seconded (Tapia), and unanimously carried, the CPC moved to conduct a review
on governance council meeting attendance at the end of the academic year.
INFORMATION/DISCUSSION/PRESENTATIONS
1. Governance Councils Quorum
Willard Lewallen
The CPC discussed the challenge in meeting quorum. Suggestions were to consider moving forward
with those members present, ask employee groups to designate an alternate, and insert an
attendance policy in the handbook. Carol Kimbrough encouraged members to bring forward their
ideas. Also, due to the nature of his duties, Dr. Lewallen suggested that the membership be amended
to include Dr. Brian Lofman, Dean of Institutional Planning and Effectiveness, as a permanent
member.
2.
Clarification of Process for Reviewing Board Policies and Administrative Procedures
Willard
Lewallen
Dr. Lewallen revisited the BP/AP 2410, Board Policies and Administrative Procedures, to clarify Steps 2
and 3. He stated that when a BP/APs flows to employee groups, appropriate council chairs are
notified and no action is needed from the governance councils at that time. At the conclusion of the
employee group review, the BP/APs are returned to the President’s Office for updating and then are
forwarded to the appropriate governance councils for their review and action. Dr. Lewallen clarified
that, while it is important to adhere to the timeline, there may be BP/APs that require further
discussion/review which will extend the timeline; that this is necessary and that it is important to not
restrict the process.
3.
Board of Trustees Meeting October 7, 2014
Willard Lewallen
Highlights – Dr. Lewallen informed the CPC that he plans to bring forward the Governing Board
Highlights and Agendas to allow discussion and review by the CPC.
4.
SSSP Plan and Budget
Romero Jalomo
Dr. Romero Jalomo addressed the final SSSP Plan and budget. He reported that the Chancellor’s
Office has extended the deadline to expend funds received for 2014-15 to December 31, 2015. Dr.
Lewallen clarified that additional new funds are estimated at $825,000 to $850,000. Dr. Jalomo then
summarized personnel (current and new) needed to support plan activities. The final report was
approved by the Governing Board at its meeting of October 7, 2014, and is required to be submitted
to the Chancellor’s Office by October 17, 2014. Recruitment for the new positions will begin as soon
as possible.
3
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
OTHER ITEMS/BRIEF ANNOUNCEMENTS
1. Stephanie Low announced Salinas UHSD is hosting the flu shot clinic today.
NEXT MEETING(S)
November 5, 2014
November 19, 2014
December 3, 2014
December 17, 2014
January 21, 2015
February 4, 2015
February 18, 2015
March 4, 2015
March 18, 2015
April 1, 2015 (No Meeting-Spring Recess)
April 15, 2015
May 6, 2015
May 20, 2015
ADJOURNMENT
Meeting adjourned at 4:32 p.m.
Carol Kimbrough/
Willard Lewallen
4
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.