MEMBERS
Name Representing Present
APPROVED 11/19/14
Absent
Willard Lewallen
Carol Kimbrough
Renata Funke
Romero Jalomo
Lori Kildal
Stephanie Low
Esmeralda Montenegro
Alfred Muñoz
Raul Tapia
Kristen Goetz
Stephen Otero
Joanne Trevino
Administration
Academic Senate
Administration
Administration
Administration
Administration
Administration
Administration
Associated Students
Associated Students
CSEA
CSEA
X x
X
X
X
X
X
X
X
X
X
X
Delia Edeza
Christine Svendsen
CSEA
HCFA
X
X
Melissa Stave
(sub for David Beymer)
Chris Moss
Cheryl O’Donnell
Janeen Whitmore
Ann Wright
Ismael Ramirez
Faculty
Faculty
Faculty
Faculty
Faculty
L-39
X
X
X
X
X
X
Others
Name
Brian Lofman
Title or
Representing
Dean, Institutional
Planning and
Effectiveness
Present
X
Absent
The meeting was called to order at 3:08 p.m. Chair Kimbrough thanked the members for attending the meeting stating that she appreciates their commitment and dedication.
1.
Motioned (Low) Seconded (Tapia) and carried, the CPC moved to approve the minutes from the
October 15, 2014 meeting. Melissa Stave and Renata Funke abstained because they were not in attendance at the October 15th meeting.
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic goals in an environment committed to student learning, achievement and success.
1

2.
Board Policies and Administrative Procedures Willard Lewallen
Courtesy Review
None
First Reading – No Action Necessary
AP 6305, Reserves
Al Muñoz, Vice President, Administrative Services, attended an Academic Senate meeting to discuss AP
6305 and reworked language within the procedure to address concerns related to the “20%” reserve; however, a disconnect remains between AP 6305 and BP 6200, Budget Preparation . The CPC decided the procedure needs to be reworked to align with BP 6200.
BP 6340, Bids and Contracts
There were no comments/suggestions.
AP 6340, Bids and Contracts
Suggestions were to reference AP 6341, Selection of Contractor Based Upon Best Value, and to remove reference Ed Code § 22002(c) because it is redundant to another legal reference.
AP 6346, Contract Review and Monitoring
There were no comments/suggestions.
AP 6350, Contracts-Construction
There were no comments/suggestions.
AP 6360, Contracts-Electronic Systems and Materials
The statement, “Supplemental instructional software packages may be purchased without taking estimates or advertising for bids” will be removed as recommended.
AP 6370, Contracts-Agreements for Services
There were no comments/suggestions.
BP 6520, Security for District Property
There were no comments/suggestions.
AP 6520, Security for District Property
There were no comments/suggestions.
BP 7350, Resignations
There were no comments/suggestions.
AP 7350, Resignations
There were no comments/suggestions.
Second Reading – Consider Approval
BP 4021, Establishing, Revitalizing, or Discontinuing Academic Programs
Motioned (Wright) Seconded (Low) and unanimously carried to approve BP 4021.
2
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic goals in an environment committed to student learning, achievement and success.

AP 4021, Establishing, Revitalizing, or Discontinuing Academic Programs
Motioned (Wright) Seconded (Kildal) and unanimously carried to approve AP 4021.
BP 4040, Library and Other Instructional Support Services
Motioned (Low) Seconded (Kildal) and unanimously carried to approve BP 4040.
AP 4040, Library and Other Instructional Support Services
Motioned (Low) Seconded (Funke) and unanimously carried to approve AP 4040 as amended. The last sentence in the procedure to read as follows:
3. Consider Appointment of Dean of Institutional Planning and Effectiveness to CPC
Motioned (Low) Seconded (Jalomo) and unanimously carried to amend the CPC membership to include the Dean of Institutional Planning and Effectiveness as a permanent member of the Council effective immediately. This recommendation comes from the Superintendent/President due to the nature of duties and responsibilities of the position.
1. First reading of Facilities Master Plan
This item was moved to the November 19, 2014 meeting.
2. Program Review Resource Requests 2015-16
Al Muñoz, Vice President, Administrative Services, provided a summary of program review resource requests for 2015-16. The requests are one-time expenses and personnel needed as identified in program reviews and the total is estimated at $5.5 million. The CPC agreed to form an ad hoc committee to prioritize the requests and bring back a recommendation; similar to the process used last year to prioritize resource allocation requests for 2014-15. Members were identified and the committee will meet several times over the next few weeks and bring their recommendations to the CPC meeting scheduled in December. Those identified were: Dr. Ann Wright, Carol Kimbrough, Janeen Whitmore, and Manuel Bersamin. Al will reach out to David Beymer to determine if David wants to join the ad hoc committee.
3. Continuous Improvement Process for Non-Instructional Programs
The CPC received the Continuous Improvement Process for Non-Instructional Programs; a process parallel to BP/AP 4021, Establishing, Revitalizing, or Discontinuing Academic Programs. Dr. Lofman,
Dean of Institutional Planning and Effectiveness summarized key differences and noted that this completes 27 out of 30 continuous improvement processes.
4. First Annual Assessment of Long Term Plans
The first annual assessment of the Technology Master Plan is complete and the CPC reviewed the document. Each of the college’s long term plans will undergo an annual assessment to determine if plan activities are completed, desired outcomes are produced, and the overall long term plan is on track.
5. Strategic Plan Progress Report Brian Lofman
No report submitted.
3
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic goals in an environment committed to student learning, achievement and success.

6. Legislation Update November 2014
Esmeralda Montenegro, Communications Director, provided legislation affecting California community colleges.
1. The Council recognized Melissa Stave for her years of services to the college.
2. Dr. Lewallen briefly spoke about the Institutional Transitional Program; an agreement between the college and California Department of Corrections and Rehabilitation.
3. Romero announced two upcoming college events: Veteran’s Day celebration and Transfer Day/College
Night.
November 19, 2014
December 3, 2014
January 21, 2015
February 4, 2015
February 18, 2015
March 4, 2015
March 18, 2015
April 1, 2015 (No Meeting-Spring Recess)
April 15, 2015
May 6, 2015
May 20, 2015
Meeting adjourned at 4:44 p.m.
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Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic goals in an environment committed to student learning, achievement and success.