HARTNELL COMMUNITY COLLEGE DISTRICT
MEMBERS
College Planning Council
MINUTES
November 5, 2014 – 3-5 p.m.
E-112
Name
Willard Lewallen
Carol Kimbrough
Renata Funke
Romero Jalomo
Lori Kildal
Stephanie Low
Esmeralda Montenegro
Alfred Muñoz
Raul Tapia
Kristen Goetz
Stephen Otero
Joanne Trevino
Representing
Administration
Academic Senate
Administration
Administration
Administration
Administration
Administration
Administration
Associated Students
Associated Students
CSEA
CSEA
Delia Edeza
CSEA
Christine Svendsen
HCFA
Melissa Stave
(sub for David Beymer)
Chris Moss
Cheryl O’Donnell
Janeen Whitmore
Ann Wright
Ismael Ramirez
Faculty
X
Faculty
Faculty
Faculty
Faculty
L-39
X
X
X
X
Others
Name
Brian Lofman
Title or
Representing
Dean, Institutional
Planning and
Effectiveness
Present
X
X
X
X
X
X
X
X
X
X
Absent
X
X
X
X
X
Present
Absent
X
CALL TO ORDER & INTRODUCTIONS
Carol Kimbrough
The meeting was called to order at 3:08 p.m. Chair Kimbrough thanked the members for attending the
meeting stating that she appreciates their commitment and dedication.
ACTION ITEMS
1.
Motioned (Low) Seconded (Tapia) and carried, the CPC moved to approve the minutes from the
October 15, 2014 meeting. Melissa Stave and Renata Funke abstained because they were not in
attendance at the October 15th meeting.
1
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
2.
Board Policies and Administrative Procedures
Courtesy Review
None
Willard Lewallen
First Reading – No Action Necessary
AP 6305, Reserves
Al Muñoz, Vice President, Administrative Services, attended an Academic Senate meeting to discuss AP
6305 and reworked language within the procedure to address concerns related to the “20%” reserve;
however, a disconnect remains between AP 6305 and BP 6200, Budget Preparation . The CPC decided
the procedure needs to be reworked to align with BP 6200.
BP 6340, Bids and Contracts
There were no comments/suggestions.
AP 6340, Bids and Contracts
Suggestions were to reference AP 6341, Selection of Contractor Based Upon Best Value, and to
remove reference Ed Code § 22002(c) because it is redundant to another legal reference.
AP 6346, Contract Review and Monitoring
There were no comments/suggestions.
AP 6350, Contracts-Construction
There were no comments/suggestions.
AP 6360, Contracts-Electronic Systems and Materials
The statement, “Supplemental instructional software packages may be purchased without taking
estimates or advertising for bids” will be removed as recommended.
AP 6370, Contracts-Agreements for Services
There were no comments/suggestions.
BP 6520, Security for District Property
There were no comments/suggestions.
AP 6520, Security for District Property
There were no comments/suggestions.
BP 7350, Resignations
There were no comments/suggestions.
AP 7350, Resignations
There were no comments/suggestions.
Second Reading – Consider Approval
BP 4021, Establishing, Revitalizing, or Discontinuing Academic Programs
Motioned (Wright) Seconded (Low) and unanimously carried to approve BP 4021.
2
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
AP 4021, Establishing, Revitalizing, or Discontinuing Academic Programs
Motioned (Wright) Seconded (Kildal) and unanimously carried to approve AP 4021.
BP 4040, Library and Other Instructional Support Services
Motioned (Low) Seconded (Kildal) and unanimously carried to approve BP 4040.
AP 4040, Library and Other Instructional Support Services
Motioned (Low) Seconded (Funke) and unanimously carried to approve AP 4040 as amended. The
last sentence in the procedure to read as follows:
Adequate hours of service for library and learning resources will be maintained to
support the academic and technology needs of students and faculty.
3. Consider Appointment of Dean of Institutional Planning and Effectiveness to CPC
Motioned (Low) Seconded (Jalomo) and unanimously carried to amend the CPC membership to
include the Dean of Institutional Planning and Effectiveness as a permanent member of the Council
effective immediately. This recommendation comes from the Superintendent/President due to the
nature of duties and responsibilities of the position.
INFORMATION/DISCUSSION/PRESENTATIONS
1.
First reading of Facilities Master Plan
This item was moved to the November 19, 2014 meeting.
Willard Lewallen
2.
Program Review Resource Requests 2015-16
Alfred Muñoz
Al Muñoz, Vice President, Administrative Services, provided a summary of program review resource
requests for 2015-16. The requests are one-time expenses and personnel needed as identified in
program reviews and the total is estimated at $5.5 million. The CPC agreed to form an ad hoc
committee to prioritize the requests and bring back a recommendation; similar to the process used last
year to prioritize resource requests for 2014-15. Members were identified and the committee will
meet several times over the next few weeks and bring their recommendations to the CPC meeting
scheduled in December. Those identified were: Dr. Ann Wright, Carol Kimbrough, Janeen Whitmore,
and Manuel Bersamin. Al will reach out to David Beymer to determine if David wants to join the ad
hoc committee.
3.
Continuous Improvement Process for Non-Instructional Programs
Brian Lofman
The CPC received the Continuous Improvement Process for Non-Instructional Programs; a process
parallel to BP/AP 4021, Establishing, Revitalizing, or Discontinuing Academic Programs. Dr. Lofman,
Dean of Institutional Planning and Effectiveness summarized key differences and noted that this
completes 27 out of 30 continuous improvement processes.
4.
First Annual Assessment of Long Term Plans
Brian Lofman
The first annual assessment of the Technology Master Plan is complete and the CPC reviewed the
document. Each of the college’s long term plans will undergo an annual assessment to determine if
plan activities are completed, desired outcomes are produced, and the overall long term plan is on
track.
3
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
5.
Strategic Plan Progress Report
No report submitted.
Brian Lofman
6.
Legislation Update November 2014
Esmeralda Montenegro, Communications Director, provided legislation affecting California community
colleges.
OTHER ITEMS/BRIEF ANNOUNCEMENTS
1. The Council recognized Melissa Stave for her years of services to the college.
2. Dr. Lewallen briefly spoke about the Institutional Transitional Program; an agreement between the
college and California Department of Corrections and Rehabilitation.
3. Romero announced two upcoming college events: Veteran’s Day celebration and Transfer Day/College
Night.
NEXT MEETING(S)
November 19, 2014
December 3, 2014
January 21, 2015
February 4, 2015
February 18, 2015
March 4, 2015
March 18, 2015
April 1, 2015 (No Meeting-Spring Recess)
April 15, 2015
May 6, 2015
May 20, 2015
ADJOURNMENT
Meeting adjourned at 4:44 p.m.
Carol Kimbrough/
Willard Lewallen
4
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.