HARTNELL COMMUNITY COLLEGE DISTRICT
MEMBERS
College Planning Council
MINUTES
December 3, 2014 – 3-5 p.m.
E-112
Name
Willard Lewallen
Carol Kimbrough
Renata Funke
Romero Jalomo
Lori Kildal
Brian Lofman
Stephanie Low
Esmeralda Montenegro
Alfred Muñoz
Raul Tapia
Kristen Goetz
Stephen Otero
Joanne Trevino
Representing
Administration
Academic Senate
Administration
Administration
Administration
Administration
Administration
Administration
Administration
Associated Students
Associated Students
CSEA
CSEA
Present
X
X
X
X
X
X
X
X
Absent
Delia Edeza
CSEA
X
Christine Svendsen
HCFA
X
David Beymer
Chris Moss
Cheryl O’Donnell
Janeen Whitmore
Ann Wright
Ismael Ramirez
Faculty
Faculty
Faculty
Faculty
Faculty
L-39
X
Guests
Ben Castillo
Juan Serrano
ASHC
ASHC
X
X
X
X
X
X
X
X
X
X
X
X
CALL TO ORDER & INTRODUCTIONS
The meeting was called to order at 3:10 p.m.
ACTION ITEMS
1. Consider Approval of Minutes from November 19, 2014 meeting
Motioned (Beymer) Seconded (Tapia) and unanimously carried to approve the minutes as
corrected. The minutes will be corrected to show that Dr. Romero Jalomo, Vice President of Student
Affairs was in attendance and assisted in presenting the Strategic Plan Progress Report with Dr. Lori
Kildal, Vice President of Academic Affairs.
1
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
2.
Board Policies and Administrative Procedures
Courtesy Review - None
First Reading – No Action Necessary - None
Second Reading – Consider Approval - None
Willard Lewallen
3.
Consider Approval of Part-time Faculty Member for CPC
Carol Kimbrough
Carol Kimbrough reported that the Academic Senate recently took action to establish part-time faculty
positions on governance councils and standing committees and that this request is in response to the
Senate’s action. Janeen Whitmore questioned whether the additional member would hinder making
quorum; that this has been difficult at times. Carol Kimbrough responded that there are part-time
faculty who maintain regular attendance at Senate meetings and are wanting to join governance
councils and standing committees, and that the appointment would come from the Senate.
Motioned (Wright) Seconded (Jalomo) and carried to approve a part-time faculty position on the
College Planning Council.
4.
Consider Approval of Facilities Master Plan - TABLED
Willard Lewallen
Dr. Lewallen explained that the Facilities Master Plan was scheduled to go before the Governing Board
at their meeting of December 9; however, during the review process, some concerns arose from the
Academic Senate. He, since, has met with representatives of the Senate and the Senate will consider
approval of the plan at their next scheduled meeting of December 9; the same day as the Governing
Board meeting. As such, Dr. Lewallen decided to pull the plan from the Board’s agenda until January
2015.
An area of concern was the relocation of servers and IT staff to the Library. While the plan addresses
the relocation of servers to an existing server room within the Library, the plan does not address the
relocation of IT staff; there have been preliminary discussions on the benefits of centralizing IT staff;
however, no decisions or recommendations have been made. Another area of concern was the
Auxiliary Gym. The plan addresses enhancing the use of space, but the primary purpose and priority
of the gym is PE courses and athletics; that the plan is not to repurpose this space. Dr. Lewallen
plans to attend the Senate’s December 9th meeting to further answer questions and clarify the plan.
Dr. Lewallen provided two options for the CPC. One option was to entertain a motion to approve the
plan with the provision that the Senate supports the plan or two, schedule a special CPC meeting
following the Senate’s December 9th meeting, but before the end of fall.
Dave Beymer stated that athletics had their own facilities master plan (Measure H) and he believes
some of those projects were omitted from the plan. Carol Kimbrough asked David to bring forward
the athletics plan.
Motioned (Wright) Seconded (Tapia) and carried to table the item, to schedule a special meeting on
December 17; 2 p.m., to be considered and decided by those present.
5.
Consider Approval of Emergency Notification System
Matt Coombs
Matt Coomb, Vice President of Information Technology and Resources, reported that the district has
been utilizing AlertU, an emergency notification system. The emergency service provided by AlertU is
free; however, AlertU plans to impose fees later this spring. As a result, the Incident Command
2
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
System team conducted a research of three emergency notification systems and recommended
Everbridge. Matt noted that this same system is used by the County of Monterey and MPC recently
launched its service with Everbridge. The district can save a significant amount of money provided an
agreement is executed before the end of the calendar year; thus the resource allocation request is
coming to the CPC for consideration of approval of general funds. Dr. Brian Lofman clarified that this
resource allocation request is a good example of how the budget development process provides a
mechanism for emergency requests for supplemental funding from the general fund. The annual cost
is $1.15 per student enrolled per semester, including summer.
Motioned (Low) Seconded (Tapia) and carried to approve the resource allocation request for the
emergency notification system, Everbridge.
INFORMATION/DISCUSSION/PRESENTATIONS
1.
Recommendations from Ad hoc Committee for Resource Allocation Requests
Alfred Muñoz
Carol Kimbrough announced that the CPC Ad hoc Committee tasked to review and recommend
resource allocations requests for 2015-16 continue to meet and plan to bring forward their
recommendations in February; that more time is needed.
2.
Water Filtration System Request from Associated Students, Hartnell College (ASHC)
Alfred Muñoz
Students, Ben Castillo and Jose Serrano, were present to discuss a water filtration system on the Main
Campus, Alisal Campus, and King City Education Center for use by students, staff, and the community.
Ben stated that the students researched systems, recommended Culligan to the Associated Students,
and that the Associated Students approved to purchase four systems (two at Main Campus, one at
Alisal, and one at the King City Education Center). The students are requesting the district cover the
annual maintenance cost for all four machines at an estimated cost of $350-$500 (per machine); twice
a year. The CPC will consider approval of their request at a future meeting.
3.
Update from Full-time Faculty Hiring Committee
Carol Kimbrough
The CPC received a written update from the Full-time Faculty Hiring Committee (FTFHC). Dr. Ann
Wright summarized the report which resulted in a lengthy discussion regarding the rankings from the
academic deans, the rankings from the FTFHC, the need for a process to handle emergency hires
resulting from unexpected retirements/resignations, the faculty obligation number, the 50% law, and
the funding formula for community colleges. Dr. Wright noted that the committee hopes to begin
their work earlier next year and that the FTFHC would like to develop a multi-year hiring plan
sometime in the future. In closing, Dr. Wright thanked Belen Gonzales and David Beymer for their
efforts in supporting the work of the FTFHC. The CPC will consider approving the recommendations of
the FTFHC at the special meeting of December 17, 2014 and Dr. Lewallen asked to see the backup
information provided in previous years; that he found the information helpful.
OTHER ITEMS/BRIEF ANNOUNCEMENTS
1. Dr. Lewallen shared that a form/process is under development to help address space requests for
programs and offices. Once complete, he plans to bring the form to the CPC. Further, he noted, the
process will flow though the Facilities Development Council and CPC.
2. Dr. Brian Lofman reported that he and Dr. Lewallen presented at the Community College League of
California’s Annual Conference on November 20th. The focus of the presentation was institutional
effectiveness through continuous improvement process. Dr. Lofman stated many attendees were
amazed at how Hartnell’s processes are inclusive and he gave kudos to everyone for their hard work.
3
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
3.
4.
Dr. Romero Jalomo announced that due to the SQL migration, a system-wide testing will result in
student affairs services not being available to the public January 5-6, 2015. A communication to
students and employees is forthcoming.
Dr. Lori Kildal reported that the Accreditation Progress Report #2 has been placed into one document
and that an urgent meeting is scheduled on Monday morning to close the gaps within the report.
Final reviews of the plan will be after the holidays.
NEXT MEETING(S)
December 17, 2014, 2 p.m. (Special Meeting)
February 4, 2015
February 18, 2015
March 4, 2015
March 18, 2015
April 1, 2015 (No Meeting-Spring Recess)
April 15, 2015
May 6, 2015
May 20, 2015
ADJOURNMENT
The meeting adjourned at 4:49pm
Carol Kimbrough/
Willard Lewallen
4
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.