HARTNELL COMMUNITY COLLEGE DISTRICT
MEMBERS
College Planning Council
MINUTES
February 4, 2015 – 3-5 p.m.
E-112
Name
Willard Lewallen
Carol Kimbrough
Renata Funke
Romero Jalomo
Lori Kildal
Brian Lofman
Debra Kaczmar
Esmeralda Montenegro
Daniel Garcia
Raul Tapia
Delia Edeza
Belen Gonzales
Representing
Administration
Academic Senate
Administration
Administration
Administration
Administration
Administration
Administration
Associated Students
Associated Students
CSEA
CSEA
Present
X
X
X
X
X
X
X
X
X
X
X
X
Absent
Joanne Trevino
CSEA
X
Christine Svendsen
HCFA
X
David Beymer
Selina Lopez
Chris Moss
Cheryl O’Donnell
Janeen Whitmore
Ann Wright
Ismael Ramirez
VACANT
Faculty
Faculty
Faculty
Faculty
Faculty
Faculty
L-39
Administration
X
X
X
X
X
X
CALL TO ORDER & INTRODUCTIONS
Meeting called to order at 3:07 p.m. Due to new members, a round of introductions ensued.
X
Carol Kimbrough/
Willard Lewallen
ACTION ITEMS
1.
Carol Kimbrough
Consider Approval of Minutes from December 17, 2014 meeting
Motion (Beymer) Second (Tapia) and unanimously carried to approved the minutes as submitted.
2.
Board Policies and Administrative Procedures
Courtesy Review
Willard Lewallen
First Reading – No Action Necessary
BP 3900 – Speech, Time, Place, and Manner (revisions)
AP 3900 – Speech, Time, Place, and Manner (revisions)
Dr. Lewallen explained, as a result of challenges around the state to existing board policy and administrative
procedure, the Community College League of California (CCLC) has made recommendations to modify these
specific board policies and administrative procedures. As such, Dr. Lewallen is recommending the college
1
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
broaden its existing policy/procedure to address CCLC recommendations. The CPC reviewed and discussed the
revised BP/AP, including the renumbering from 5550 to 3900; consistent with the statewide numbering system.
The CPC will consider approval of the revised BP/AP at its February 18, 2015 meeting.
Second Reading – Consider Approval
None
3.
Institution-Set Standards
Brian Lofman
Dr. Brian Lofman recalled that he presented the Institution-Set Standards at the December 17, 2014 CPC
meeting. The standards were developed by a college task force, are in response to accreditation standards, and
are aligned with the Chancellor’s Office. While some of the governance councils have approved the standards,
the Student Affairs Council is pending approval. The CPC deliberated on how to move forward and decided to
table its action until after the February Student Affairs Council.
Motion (Edeza), Second (Jalomo), and unanimously carried, the CPC moved to table consideration of approval
of the Institution-Set Standards to its March 4th meeting.
INFORMATION/DISCUSSION/PRESENTATIONS
1.
Accreditation Follow-up Report #2
Lori Kildal
Dr. Lori Kildal reported that the Accreditation Council approved the Accreditation Follow-up Report and the report
has been released campus-wide for review and input. The Governing Board will receive a presentation,
delivered by leads, at its meeting of February 17, 2015, and will consider approval at its regular meeting of
March 3, 2015. The report is due to the Commission mid-March followed by a site visit sometime in April. The
Commission will take action on the report at its meeting in June and the college should receive news about its
status in late June, early July. Dr. Kildal noted that much work has been accomplished and that it is exciting to
see the college move forward. The report will return to the CPC for consideration of approval at its meeting of
February 18, 2015.
2.
Process for Requesting New or Additional Facilities Space (Space Request Form)
Willard Lewallen
Dr. Lewallen shared the newly developed Space Request Form; a process for requesting new or additional
facilities space. He stated that there are ideas and strategies currently being discussed by programs/services
that could require new space, additional space, and/or re-purposing of existing available space. The process
provides an opportunity by which such ideas and proposals can be reviewed and assessed, ultimately leading to
a decision. The Space Request Form was sent to the college community toward the end of fall semester and
currently there are four proposals. The requests have been forwarded to the Facilities Development Council
(FDC) and the FDC will receive a presentation on each proposal at its meeting of February 12th. After which,
the requests will move forward to the College Planning Council and then to the superintendent/president. Dr.
Lewallen noted that the process is for projects outside of the facilities master plan, will be done in cycles, and
with an established deadline.
3.
Academic Senate Resolution Concerning Adjunct Faculty Members Serving on
Carol Kimbrough
Governance Councils
Carol Kimbrough stated that the Academic Senate passed a resolution supporting part time faculty to serve on all
governance councils. As such, the Senate appointed Selina Lopez to the CPC. Ms. Lopez was in attendance at
this meeting and the CPC welcomed her, as well as other new members.
OTHER ITEMS/BRIEF ANNOUNCEMENTS
1.
2.
Raul Tapia distributed the newly created Associated Students Hartnell College bookmark to each council
member.
Dr. Lofman announced the Governing Board will receive a presentation on Integrated Planning February 17th and
the first Continuous Improvement Council (CIC) meeting, a subcommittee of the CPC, is scheduled tomorrow.
Also, he noted that a student representative is needed on the CIC.
2
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
3.
4.
5.
6.
7.
8.
Dr. Kildal encouraged all to participate in the weekly Accreditation contest; that there has been much
participation, especially by our students.
Academic Senate will have its first spring meeting February 10, 2015.
Esmeralda Montenegro announced the Attest and Galli performance on February 20th. Students are free to
attend this event. Also, applications for the Distinguished Alum are forth coming. The recipient will also be the
commencement speaker.
Cheryl O’Donnell provided a summary on eLumen; software designed to assist with student learning and service
area outcomes. Training workshops are ongoing and when complete, similar workshops for service area
outcomes are planned.
Raul Tapia spoke about events planned for Black History month, Women’s History month, Week of Love, and
Farmworker’s Month.
Dr. Lofman announced a team of employees will attend the HSI Summit scheduled later this month and that he
plans to bring forward a report from the Summit.
NEXT MEETING(S)
February 18, 2015
March 4, 2015
March 18, 2015
April 1, 2015 (No Meeting-Spring Recess)
April 15, 2015
May 6, 2015
May 20, 2015
ADJOURNMENT
Meeting adjourned at 4:27 p.m.
Carol Kimbrough/
Willard Lewallen
3
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.