HARTNELL COMMUNITY COLLEGE DISTRICT
BOARD POLICY AND ADMINISTRATIVE PROCEDURE
ROUTING/TRACKING FORM
Review and approval by the various college governance groups is requested:
Policy/Procedure #:
Policy/Procedure Name:
New
Yes
No
AP 3570
Tobacco-free and Smoke-free Campus
Revised
Replaces existing policy/procedure:
New policy/procedure or revisions initiated/proposed by: Administrative Services/ Safety Committee
Regular Review
Reason for new policy/procedure or revisions:
__________________________________________________________________________________________
Reviewing Group
Routed to:
• Council: Admin Services and
Student Affairs
Date
Approval/Comments
Forward by:
10/24/14
10/24/14
10/24/14
10/24/14
10/24/14
11/25/14
11/25/14
11/25/14
11/25/14
• Academic Senate President
• HCFA President
• CSEA President
• L-39 Chief Steward
_________________________________________________________________________________________
Hartnell College Faculty
Approved as presented
Association
Approved with changes
Not approved
Comments: No response
__________________________________________________________________________________________
11/26/14
Academic Senate
Approved as presented
Approved with changes
Not approved
Comments:
__________________________________________________________________________________________
CSEA
Approved as presented
Approved with changes
Not approved
Comments: No response
__________________________________________________________________________________________
10/28/14
L-39
Approved as presented
Approved with changes
Not approved
Comments:
Council: Student Affairs and
1-29-15
Approved as presented
Administrative Services
12/10/14
Comments: See below
College Planning Council
Approved with changes
Not approved
Approved as presented
Approved with changes
Not approved
Comments:
__________________________________________________________________________________________
Superintendent/President’s
Approved as presented
Executive Cabinet
Approved with changes
Not approved
Comments:
Board of Trustees
(First Reading)
Comments:
__________________________________________________________________________________________
Board of Trustees
Approved as presented
(Consideration)
Approved with changes
Not approved
Comments:
__________________________________________________________________________________________
ANTICIPATED TIMELINE
Board of Trustees first reading to occur on:
Board of Trustees consideration to occur on:
02/2015
N/A
Additional comments: STUDENT AFFAIRS COUNCIL - The council recommends a 2 month faze in period
where no fines are collected in an effort to gain awareness of the new AP. During this time an aggressive ad
campign should be promoted at all campuses. The council would like information regarding where the money
from fines will be directed. A recommendation was given for fines to be allocated toward smoking cessation
programs. Suggestion for an arrangement between American Cancer Society and smoking cessation
programs to create workshops for smokers.
ADMINISTRATIVE SERVICES COUNCIL - Approved 12/10/14
HARTNELL COMMUNITY COLLEGE DISTRICT
AP 3570
Smoking on Campus Tobacco-free and Smoke-free Campus
References:
California Government Code sections 7596, 7597, 7597.1 and 7598; Labor Code
Section 6404.5; Title 8 Section 5148
1. The District’s No Smoking on Tobacco-free and Smoke-free Campus policy will be broadly
read to prohibits smoking and the use of tobacco inside any District-owned, or Districtoccupied building or vehicle, and to prohibit outdoor smoking on District-owned property
contained on its campuses and centers, including parking lots and structures.
2. Notice of Policy
a. Notice of the No Smoking on Tobacco-free and Smoke-free Campus policy will be
published in appropriate District publications and in notices distributed to students, staff,
and those using or renting District facilities.
b. Appropriate signage also will be placed throughout the campus at all District locations.
3. Prohibited use products:
a. Cigarettes
b. Cigars
c. Pipes of all kinds including hookahs and bongs
d. Marijuana
e. Chewing tobacco Smokeless tobacco products
f. Smokeless and vapor devices, sometimes called e-cigarettes, including non-regulated
nicotine products
4. It is the responsibility of all students, employees, and visitors to observe the policy and
procedures on smoking.
5. Enforcement of Policy for Students
a. All students members of the campus community are encouraged to remind others about
BP and/or AP 3570 if they observe violations. any person violating this policy and the
possible enforcement thereof.
b. Violations of BP and AP 3570 will be handled through established student disciplinary
policy and procedure. Individuals refusing to comply with this policy will be reported to
Campus Security.
(1) Individuals reported to Campus Security, as well as individuals observed by Campus
Security, shall be issued a citation for violation of Policy 3570.
(a) The fine for smoking violations shall be $25, for the first time violator.
(b) If the same violator is issued subsequent citations the fine shall increase as
follows: second offense $50; third offense $75.
(c) After the third offense a “Records Hold” will be placed on the violator’s school
records until he/she meets with the Student Affairs Dean or his/her designee.
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(d) First time violators may opt to enroll in an approved smoking cessation program
within two weeks and upon proof of enrollment will have the citation dismissed.
Subsequent violations will be at the progressive citation level.
(2) All fines must be paid within 21 days as specified on the citation issued. If payments
are not received within the time specified a “Records Hold” will be placed on the
violator’s school records until all fines are paid.
(3) All delinquent fines may be sent to a collections agency for processing.
6. Enforcement of Policy for Staff Employees
a. All employees members of the campus community are encouraged to remind others
about BP and AP 3570 if they observe violations. any person violating this policy and the
possible enforcement thereof.
b. Violations of BP and/or AP 3570 will be handled through established employee
disciplinary policy and procedure. Individuals refusing to comply with this policy will be
reported to Campus Security.
(1) Individuals referred to Campus Security, as well as individuals observed by Campus
Security shall be issued a citation for violation of Policy 3570.
(a) The fine for smoking violations shall be $25 for the first time violator
(b) If the same violator is issued subsequent citations the fine shall increase as
follows: second offense $50; third offense $75 any subsequent violation to the
third offense will be $75.
(c) First time violators may opt to enroll in an approved smoking cessation program
within two weeks and upon proof of enrollment will have the citation dismissed.
Subsequent violations will be at the progressive citation level.
(2) All fines must be paid within 21 days as specified on the citation issued.
(3) All delinquent fines are automatically sent to a collections agency for processing.
6. Enforcement of Policy for Visitors
a. All visitors are encouraged to remind others about BP and AP 3570 if they observe
violations.
b. Visitors who refuse to comply with BP and AP 3570 will be referred to Campus Security
and will be directed to leave District property.
7. There are two exceptions to BP and AP 3570 this prohibition: the use of tobacco required in
any production of The Western Stage, or its use in a research study scientific experiment
approved by the District and supervised by appropriate administrative staff and/or faculty
members.a science faculty member.
See BP 3570
Approved by the Superintendent/President: _________________________
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