College Planning Council Minutes May 6, 2015, 3-5 p.m. E-112

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MEMBERS
Name
1. Willard Lewallen
College Planning Council
Minutes
May 6, 2015, 3-5 p.m.
E-112
Representing
Administration
Present
2. Carol Kimbrough
3. Renata Funke
4. Stephen Garcia
Academic Senate
Administration
Administration
X
X
X
5. Romero Jalomo
6. Lori Kildal
7. Brian Lofman
8. Debra Kaczmar
9. Esmeralda Montenegro
10. Daniel Garcia
11. Raul Tapia
12. Delia Edeza
13. Belen Gonzales
14. Joanne Trevino
15. Christine Svendsen
16. David Beymer
17. Salina Lopez
18. Chris Moss
19. Cheryl O’Donnell
20. Janeen Whitmore
21. Ann Wright
22. Ismael Ramirez
Others
Name
Marnie Glazier
Celine Pinet
Administration
Administration
Administration
Administration
Administration
Associated Students
Associated Students
CSEA
CSEA
CSEA
HCFA
Faculty
Faculty
Faculty
Faculty
Faculty
Faculty
L-39
X
X
X
X
X
X
X
X
X
Zahi Atallah
Title or Representing
Faculty
Dean of Academic
Affairs
Dean of Academic
Affairs
Absent
X
X
X
X
X
X
X
X
X
X
Present
X
X
Absent
X
CALL TO ORDER & INTRODUCTIONS
Meeting called to order at 3:03 p.m.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
1
ACTION ITEMS
1.
Consideration of Approval of Minutes from April 15, 2015 meeting
Motion (Lofman) Second (Tapia), and unanimously carried, the CPC moved to
approve the minutes from the April 15, 2015 meeting as submitted.
2.
Board Policies and Administrative Procedures
Courtesy Review - None
First Reading – No Action Necessary - None
Second Reading – Consider Approval
Carol Kimbrough recalled the CPC reviewed the BP/APs at its meeting of April 15, and
that the BP/APs were vetted through constituent groups and respective governance
councils. As the CPC reviewed each of the policies and procedures, Carol Kimbrough
summarized the main points. The following BP/APs will move forward to the Governing
Board meeting of June 2, 2015:
Motion (Beymer), Second (Moss) and unanimously carried, the CPC moved to
approve BP 4020, Program, Curriculum, and Course Development.
Motion (Moss), Second (Wright) and unanimously carried, the CPC moved to approve
AP 4020, Program, Curriculum, and Course Development.
Some questions arose regarding membership and review-cycle for course outlines.
Motion (Beymer), Second (Garcia, S.) and unanimously carried, the CPC moved to
approve AP 4022, Course Approval.
Motion (Funke), Second (Garcia, D.) and unanimously carried, the CPC moved to
approve BP 4025, Philosophy and Criteria for Associate Degree and General Education
Motion (Lofman), Second (Tapia), and unanimously carried, the CPC moved to
approve AP 4025, Philosophy and Criteria for Associate Degree and General Education.
3.
Consider Adoption of Framework for Establishing Institutional Effectiveness Goals
Dr. Lofman reminded the CPC the need for the college to adopt institutional
effectiveness goals because of new legislation. Pursuant to this legislation, each
community college is required to adopt a goals framework to measure the ongoing
condition of a community college’s operational environment focused at a minimum on
four operational areas: (1) student performance, (2) accreditation, (3) fiscal health,
and (4) compliance with state and federal guidelines.
Motion (Beymer) Second (Garcia, S.) and unanimously carried, the CPC moved to
approve the goals framework for establishing institutional effectiveness goals.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
2
INFORMATION/DISCUSSION/PRESENTATIONS
1. Revised Accreditation Governance Council Handbook
Dr. Lori Kildal, Vice President of Academic Affairs brought forth a revised Accreditation
Governance Council handbook. The Accreditation Council felt a faculty-appointed cochair (two-year term) would align its membership to other governance councils. As
such, the Accreditation Council approved to revise its handbook to include the co-chair.
In addition, a minor typo under the Values Statements was corrected.
2. 2015-16 Budget Update (if May revise info is available)
The Governor’s May Revise was not yet available, so there was no budget update.
3. Accreditation Update – next steps following April 10 follow-up visit
Dr. Kildal reviewed the next steps following the April 10, 2015 visit. Dr. Lewallen
received the draft report from the visiting team and the college was able to correct any
errors of fact. After which, the Team Chair submitted the report to the Accrediting
Commission and the Commission will provide Dr. Lewallen an opportunity to address any
inaccuracies. The Commission will meet June 3-5, 2015 and take action on the
accredited status of the college. The college should receive an action letter regarding its
accreditation status toward the end of June or early July.
4. Annual Review of & Action Plan for IPE Office
Dr. Brian Lofman presented the annual review and action plan for the Office of
Institutional Planning and Effectiveness. Dr. Lofman briefly summarized the review and
plan and spoke to the overall requests within the plan (personnel and office space).
5. First Reading – Request for New or Additional Space
The CPC received the following three requests for new and/or additional space. Faculty,
Marnie Glazier, and Dean of Advanced Technology, Dr. Zahi Atallah, were present to
provide an overview of the requests. All three requests will return to the CPC for
consideration of recommendation to the superintendent/president:
Theatre Arts – Marnie Glazier, faculty
Proposed space: Planetarium in Merrill Hall (after new planetarium is complete)
The space would be used as a classroom/performance space for theatre art students.
When not in use by theatre arts, the space would open up for other programs to use.
This would provide an opportunity to collaborate with other college programs, such as
STEMart. Overall discussion/comments were in support of the concept.
Tutorial/Study/Work Area on Alisal Campus – Dr. Zahi Atallah, Dean of Advanced Technology
Proposed space: Alisal Campus, Rooms A114 and A115
The request is to expand/transform the rooms into a tutorial/study/work area for
students. A lengthy discussion ensued and some members stated that they are in
support of the concept; that a larger tutorial/study/work area would help students
further succeed; that many students do not have access to the internet at home, do not
have a quiet place to study, and that coming to the Main Campus is not always
convenient. Currently, A114 is a MAC computer lab; however, there is other space to
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
3
accommodate programs currently using the room. There was a question about the
impact to the college when converting instructional space into non-instructional space.
Dr. Kildal said she would look into the matter. Further, the CPC engaged in a discussion
about the larger vision of the Alisal Campus, including the King City Education Center; as
such, the discussion went into a direction outside of the request.
Fab Lab on Alisal Campus – Dr. Zahi Atallah, Dean of Advanced Technology
Proposed space: Construction Shop – AC-D109
The proposal is to use a portion of the Construction Shop to create an innovation center
(Fab Lab) equipped with an array of flexible computer controlled tools and technology;
the lab could enhance future enrollments in fabrication, welding, diesel mechanics,
sustainable design and construction, and information technology. A discussion ensued
about supervision; the potential liability to the college, and whether the program would
be offered for credit. Dr. Ann Wright stated that she would like the request revised to
reflect the correct requested space. Initially, the request was to use the barn, but it was
later determined that the barn was insufficient because it would need significant repair
to accommodate this request.
6. First Reading - Establishment of Required Short-term Goals for Institutional Effectiveness
The College Planning Council received, as a first reading, the established short-term
goals for institutional effectiveness pursuant to new legislation. A taskforce, led by Dr.
Brian Lofman, was formed to develop the goals. The taskforce met twice and has
concluded its work. The goals have been forwarded to constituents groups, and the
next step is to forward to the Governing Board as a first reading in May, final
consideration of approval in June. The goals will return to the CPC for its final
consideration of approval on May 20, 2015. Mr. Stephen Garcia commended Dr. Lofman
for his work; that Dr. Lofman’s efforts and work keep the college straight.
OTHER ITEMS/BRIEF ANNOUNCEMENTS
Esmeralda Montenegro announced the following events:
• Annual Party in the Library, Saturday, May 9
• Food Safety Summit, May 7
• Spring Concerts 2015 are underway
• ACE Program Social Injustice Presentations – May 14
Dr. Romero Jalomo announced 951 high school students and 274 parents were served on
Panther Prep Day, Main Campus, and over 200 high school students at the King City Center.
Daniel Garcia encouraged all to attend the presentation, Honor Thy Children on May 7. Also,
he reported the ASHC student elections were a huge success; 902 students voted (11% of
student population). He commended Laura Zavala and Augustine Nevarez for their work.
Delia Edeza announced the week of May 17th is Classified Employee Week. A lunch to celebrate
is planned.
Carol Kimbrough announced that the Academic Senate will discuss migrating from Etudes to
Canvas as the online course management system at its meeting of May 12; the last meeting of
the academic year.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
4
Dr. Lofman stated that he is impressed with the student government; that the students have
been well organized and enthusiastic; that it has been wonderful. Mr. Stephen Garcia
concurred, stating that the students are an outstanding group.
NEXT MEETING(S)
May 20, 2015
ADJOURNMENT
The meeting adjourned at 4:44 p.m.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
5
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