MEMBERS Name 1. Willard Lewallen College Planning Council Minutes May 6, 2015, 3-5 p.m. E-112 Representing Administration Present 2. Carol Kimbrough 3. Renata Funke 4. Stephen Garcia Academic Senate Administration Administration X X X 5. Romero Jalomo 6. Lori Kildal 7. Brian Lofman 8. Debra Kaczmar 9. Esmeralda Montenegro 10. Daniel Garcia 11. Raul Tapia 12. Delia Edeza 13. Belen Gonzales 14. Joanne Trevino 15. Christine Svendsen 16. David Beymer 17. Salina Lopez 18. Chris Moss 19. Cheryl O’Donnell 20. Janeen Whitmore 21. Ann Wright 22. Ismael Ramirez Others Name Marnie Glazier Celine Pinet Administration Administration Administration Administration Administration Associated Students Associated Students CSEA CSEA CSEA HCFA Faculty Faculty Faculty Faculty Faculty Faculty L-39 X X X X X X X X X Zahi Atallah Title or Representing Faculty Dean of Academic Affairs Dean of Academic Affairs Absent X X X X X X X X X X Present X X Absent X CALL TO ORDER & INTRODUCTIONS Meeting called to order at 3:03 p.m. HARTNELL COLLEGE VISION STATEMENT Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social, cultural, and economic vitality of our region and the global community. HARTNELL COLLEGE MISSION STATEMENT Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic goals in an environment committed to student learning, achievement and success. 1 ACTION ITEMS 1. Consideration of Approval of Minutes from April 15, 2015 meeting Motion (Lofman) Second (Tapia), and unanimously carried, the CPC moved to approve the minutes from the April 15, 2015 meeting as submitted. 2. Board Policies and Administrative Procedures Courtesy Review - None First Reading – No Action Necessary - None Second Reading – Consider Approval Carol Kimbrough recalled the CPC reviewed the BP/APs at its meeting of April 15, and that the BP/APs were vetted through constituent groups and respective governance councils. As the CPC reviewed each of the policies and procedures, Carol Kimbrough summarized the main points. The following BP/APs will move forward to the Governing Board meeting of June 2, 2015: Motion (Beymer), Second (Moss) and unanimously carried, the CPC moved to approve BP 4020, Program, Curriculum, and Course Development. Motion (Moss), Second (Wright) and unanimously carried, the CPC moved to approve AP 4020, Program, Curriculum, and Course Development. Some questions arose regarding membership and review-cycle for course outlines. Motion (Beymer), Second (Garcia, S.) and unanimously carried, the CPC moved to approve AP 4022, Course Approval. Motion (Funke), Second (Garcia, D.) and unanimously carried, the CPC moved to approve BP 4025, Philosophy and Criteria for Associate Degree and General Education Motion (Lofman), Second (Tapia), and unanimously carried, the CPC moved to approve AP 4025, Philosophy and Criteria for Associate Degree and General Education. 3. Consider Adoption of Framework for Establishing Institutional Effectiveness Goals Dr. Lofman reminded the CPC the need for the college to adopt institutional effectiveness goals because of new legislation. Pursuant to this legislation, each community college is required to adopt a goals framework to measure the ongoing condition of a community college’s operational environment focused at a minimum on four operational areas: (1) student performance, (2) accreditation, (3) fiscal health, and (4) compliance with state and federal guidelines. Motion (Beymer) Second (Garcia, S.) and unanimously carried, the CPC moved to approve the goals framework for establishing institutional effectiveness goals. HARTNELL COLLEGE VISION STATEMENT Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social, cultural, and economic vitality of our region and the global community. HARTNELL COLLEGE MISSION STATEMENT Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic goals in an environment committed to student learning, achievement and success. 2 INFORMATION/DISCUSSION/PRESENTATIONS 1. Revised Accreditation Governance Council Handbook Dr. Lori Kildal, Vice President of Academic Affairs brought forth a revised Accreditation Governance Council handbook. The Accreditation Council felt a faculty-appointed cochair (two-year term) would align its membership to other governance councils. As such, the Accreditation Council approved to revise its handbook to include the co-chair. In addition, a minor typo under the Values Statements was corrected. 2. 2015-16 Budget Update (if May revise info is available) The Governor’s May Revise was not yet available, so there was no budget update. 3. Accreditation Update – next steps following April 10 follow-up visit Dr. Kildal reviewed the next steps following the April 10, 2015 visit. Dr. Lewallen received the draft report from the visiting team and the college was able to correct any errors of fact. After which, the Team Chair submitted the report to the Accrediting Commission and the Commission will provide Dr. Lewallen an opportunity to address any inaccuracies. The Commission will meet June 3-5, 2015 and take action on the accredited status of the college. The college should receive an action letter regarding its accreditation status toward the end of June or early July. 4. Annual Review of & Action Plan for IPE Office Dr. Brian Lofman presented the annual review and action plan for the Office of Institutional Planning and Effectiveness. Dr. Lofman briefly summarized the review and plan and spoke to the overall requests within the plan (personnel and office space). 5. First Reading – Request for New or Additional Space The CPC received the following three requests for new and/or additional space. Faculty, Marnie Glazier, and Dean of Advanced Technology, Dr. Zahi Atallah, were present to provide an overview of the requests. All three requests will return to the CPC for consideration of recommendation to the superintendent/president: Theatre Arts – Marnie Glazier, faculty Proposed space: Planetarium in Merrill Hall (after new planetarium is complete) The space would be used as a classroom/performance space for theatre art students. When not in use by theatre arts, the space would open up for other programs to use. This would provide an opportunity to collaborate with other college programs, such as STEMart. Overall discussion/comments were in support of the concept. Tutorial/Study/Work Area on Alisal Campus – Dr. Zahi Atallah, Dean of Advanced Technology Proposed space: Alisal Campus, Rooms A114 and A115 The request is to expand/transform the rooms into a tutorial/study/work area for students. A lengthy discussion ensued and some members stated that they are in support of the concept; that a larger tutorial/study/work area would help students further succeed; that many students do not have access to the internet at home, do not have a quiet place to study, and that coming to the Main Campus is not always convenient. Currently, A114 is a MAC computer lab; however, there is other space to HARTNELL COLLEGE VISION STATEMENT Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social, cultural, and economic vitality of our region and the global community. HARTNELL COLLEGE MISSION STATEMENT Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic goals in an environment committed to student learning, achievement and success. 3 accommodate programs currently using the room. There was a question about the impact to the college when converting instructional space into non-instructional space. Dr. Kildal said she would look into the matter. Further, the CPC engaged in a discussion about the larger vision of the Alisal Campus, including the King City Education Center; as such, the discussion went into a direction outside of the request. Fab Lab on Alisal Campus – Dr. Zahi Atallah, Dean of Advanced Technology Proposed space: Construction Shop – AC-D109 The proposal is to use a portion of the Construction Shop to create an innovation center (Fab Lab) equipped with an array of flexible computer controlled tools and technology; the lab could enhance future enrollments in fabrication, welding, diesel mechanics, sustainable design and construction, and information technology. A discussion ensued about supervision; the potential liability to the college, and whether the program would be offered for credit. Dr. Ann Wright stated that she would like the request revised to reflect the correct requested space. Initially, the request was to use the barn, but it was later determined that the barn was insufficient because it would need significant repair to accommodate this request. 6. First Reading - Establishment of Required Short-term Goals for Institutional Effectiveness The College Planning Council received, as a first reading, the established short-term goals for institutional effectiveness pursuant to new legislation. A taskforce, led by Dr. Brian Lofman, was formed to develop the goals. The taskforce met twice and has concluded its work. The goals have been forwarded to constituents groups, and the next step is to forward to the Governing Board as a first reading in May, final consideration of approval in June. The goals will return to the CPC for its final consideration of approval on May 20, 2015. Mr. Stephen Garcia commended Dr. Lofman for his work; that Dr. Lofman’s efforts and work keep the college straight. OTHER ITEMS/BRIEF ANNOUNCEMENTS Esmeralda Montenegro announced the following events: • Annual Party in the Library, Saturday, May 9 • Food Safety Summit, May 7 • Spring Concerts 2015 are underway • ACE Program Social Injustice Presentations – May 14 Dr. Romero Jalomo announced 951 high school students and 274 parents were served on Panther Prep Day, Main Campus, and over 200 high school students at the King City Center. Daniel Garcia encouraged all to attend the presentation, Honor Thy Children on May 7. Also, he reported the ASHC student elections were a huge success; 902 students voted (11% of student population). He commended Laura Zavala and Augustine Nevarez for their work. Delia Edeza announced the week of May 17th is Classified Employee Week. A lunch to celebrate is planned. Carol Kimbrough announced that the Academic Senate will discuss migrating from Etudes to Canvas as the online course management system at its meeting of May 12; the last meeting of the academic year. HARTNELL COLLEGE VISION STATEMENT Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social, cultural, and economic vitality of our region and the global community. HARTNELL COLLEGE MISSION STATEMENT Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic goals in an environment committed to student learning, achievement and success. 4 Dr. Lofman stated that he is impressed with the student government; that the students have been well organized and enthusiastic; that it has been wonderful. Mr. Stephen Garcia concurred, stating that the students are an outstanding group. NEXT MEETING(S) May 20, 2015 ADJOURNMENT The meeting adjourned at 4:44 p.m. HARTNELL COLLEGE VISION STATEMENT Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social, cultural, and economic vitality of our region and the global community. HARTNELL COLLEGE MISSION STATEMENT Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic goals in an environment committed to student learning, achievement and success. 5