BOARD POLICY AND ADMINISTRATIVE PROCEDURE REVIEW SCHEDULE

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BOARD POLICY AND ADMINISTRATIVE PROCEDURE REVIEW SCHEDULE
BP/AP
Number
Title
Replaces
BP and AP
Constituent
Groups
Review
College
Council
Review and
Recommend
Approval
College
Planning
Council
Review and
Recommend
Approval
2013-14
2013-14
2013-14
President’s
Cabinet
Review and
Approval
BOT
First
Reading
BOT
Approval
2013-14
2013-14
2013-14
BP
1100
The Hartnell Community College District
BP
1200
WL
District Mission
BP
2010
Board Membership
BP/AP
2015
Student Member(s)
BP/AP
2100
Board Elections
BP/AP
2105
Election of Student Member(s)
BP/AP
2110
Vacancies on the Board
BP
2130
Term Limits
BP
2200
Board Duties and Responsibilities
New
10-4-11
11-1-11
BP
2210
Officers
New
3-6-12
4-10-12
BP
2220
Committees of the Board
BP
2305
Annual Organizational Meeting
1010
3-6-12
4-10-12
BP
2310
Regular Meetings of the Board
1015
3-6-12
4-10-12
BP
2315
Closed Sessions
Page 1 of 17 (Rev: 9/29/2013)
BP/AP
Number
Title
Replaces
BP and AP
Constituent
Groups
Review
College
Council
Review and
Recommend
Approval
College
Planning
Council
Review and
Recommend
Approval
President’s
Cabinet
Review and
Approval
BOT
First
Reading
BOT
Approval
BP/AP
2320
Special and Emergency Meetings
BP
2330
Quorum and Voting
BP/AP
2340
Agendas
BP/AP
2345
Public Participation at Board Meetings
BP
2350
Speakers
BP
2355
Decorum
BP/AP
2360
Minutes
BP/AP
2365
Recording
BP/AP
2410
WL
Policy and Administrative Procedure
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
BP/AP
2430
WL
Delegation of Authority to CEO
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
BP
2431
CEO Selection
New
10-4-11
11-1-11
BP
2432
CEO Succession
BP/AP
2435
WL
Evaluation of CEO
New
10-4-11
(BP)
11-1-11
(BP)
BP/AP
2510
WL
Participation in Local Decision Making
2013-14
2013-14
BP/AP
2610
Presentation of Initial Collective Bargaining
Proposals
2013-14
2013-14
2013-14
2013-14
Page 2 of 17 (Rev: 9/29/2013)
BP/AP
Number
Title
Replaces
BP and AP
Constituent
Groups
Review
College
Council
Review and
Recommend
Approval
College
Planning
Council
Review and
Recommend
Approval
President’s
Cabinet
Review and
Approval
BOT
First
Reading
BOT
Approval
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
BP/AP
2710
Conflict of Interest
AP
2712
Conflict of Interest
AP
2714
Distribution of Tickets or Passes
BP/AP
2715
WL
Code of Ethics/Standards of Practice
BP
2716
Political Activity
BP
2717
Personal Use of Public Resources
BP
2720
Communications among Board Members
BP
2725
Board Member Compensation
1100
10-4-11
11-1-11
BP
2730
Board Member Health Benefits
1110
10-4-11
11-1-11
BP/AP
2735
Board Member Travel
1105
10-4-11
1-24-12
BP
2740
Board Education
1440
10-4-11
11-1-11
BP
2745
Board Self-Evaluation
New
10-4-11
11-1-11
BP
2750
Board Member Absence from the State
AP
3050
WL
Institutional Code of Ethics
BP/AP
3100
Organizational Structure
2013-14
2013-14
Page 3 of 17 (Rev: 9/29/2013)
BP/AP
Number
Title
BP/AP
3200
LK
Accreditation
BP/AP
3250
WL
Institutional Planning
BP/AP
3280
Grants
BP/AP
3300
Public Records
BP/AP
3310
Records Retention and Destruction
BP/AP
3410
TP
Nondiscrimination
BP/AP
3420
Equal Employment Opportunity
BP/AP
3430
Prohibition of Harassment
BP/AP
3440
Service Animals
BP/AP
3500
Campus Safety
BP/AP
3501
Campus Security and Access
BP/AP
3503
Missing Student Notification
BP/AP
3505
Emergency Response Plan
BP/AP
3510
Workplace Violence Plan
BP/AP
3515
Reporting of Crimes
Replaces
BP and AP
Constituent
Groups
Review
College
Council
Review and
Recommend
Approval
College
Planning
Council
Review and
Recommend
Approval
President’s
Cabinet
Review and
Approval
BOT
First
Reading
BOT
Approval
New
2013-14
2013-14
2013-14
2013-14
10-4-11
11-1-11
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
Page 4 of 17 (Rev: 9/29/2013)
BP/AP
Number
Title
AP
3516
Registered Sex Offender Information
BP/AP
3518
Child Abuse Reporting
BP/AP
3520
Local Law Enforcement
BP/AP
3530
Weapons on Campus
BP/AP
3540
Sexual and Other Assaults on Campus
BP/AP
3550
Drug Free Environment and Drug Prevention
Program
BP/AP
3560
Alcoholic Beverages
BP/AP
3570
Smoking on Campus
BP/AP
3600
Auxiliary Organizations
BP/AP
3710
Securing of Copyright
BP/AP
3715
Intellectual Property
BP/AP
3720
Computer and Network Use
BP/AP
3810
Claims Against the District
BP/AP
3820
Gifts
BP/AP
3910*
Soliciting, Materials Distribution, and
Fundraising on Campus
Replaces
BP and AP
2310/3155
Constituent
Groups
Review
College
Council
Review and
Recommend
Approval
College
Planning
Council
Review and
Recommend
Approval
President’s
Cabinet
Review and
Approval
BOT
First
Reading
BOT
Approval
4-10-12
6-5-12
Page 5 of 17 (Rev: 9/29/2013)
BP/AP
Number
Title
Replaces
BP and AP
BP/AP
3920*
Postings of Printed or Other Media Materials
on Campus
BP/AP
4010
Academic Calendar
BP/AP
4015*
Cooperative Work Experience
BP/AP
4020
LK
Program, Curriculum and Course
Development
AP
4021
Program Discontinuance
AP
4022
Course Approval
BP/AP
4025
LK
Philosophy and Criteria for Associate Degree
and General Education
BP/AP
4030
LK
Academic Freedom
4120
BP/AP
4035*
Child Development Program/Preschool
Program
4030
BP/AP
4040
LK
Library Services
BP/AP
4050
LK
Articulation
BP/AP
4060
Delineation of Functions Agreements
BP/AP
4070**
Course Audit
New
BP/AP
4100
Graduation Requirements for Degrees and
Certificates
4105
AP
4101
Independent Study
Constituent
Groups
Review
College
Council
Review and
Recommend
Approval
College
Planning
Council
Review and
Recommend
Approval
President’s
Cabinet
Review and
Approval
3160
BOT
First
Reading
BOT
Approval
4-10-12
5-8-12
2-7-12
3-6-12
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
4-10-12
2013-14
2013-14
2013-14
3-6-12
11-1-11
2013-14
4-10-12
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
New
2013-14
2-7-12
-
-
-
1-15-13
2-5-13
3-6-12
4-10-12
Page 6 of 17 (Rev: 9/29/2013)
BP/AP
Number
Title
Replaces
BP and AP
AP
4102
Occupational/Vocational Technical Programs
AP
4103
Work Experience
AP
4104
Contract Education
AP
4105
Distance Education
BP/AP
4106
Nursing Programs
BP/AP
4110
Honorary Degrees
1430
BP/AP
4220
Standards of Scholarship
4100
AP
4222
Remedial Coursework
BP/AP
4225
Course Repetition/Enrollment Limitations
BP/AP
4226
Multiple and Overlapping Enrollments
AP
4227
Repeatable Courses
AP
4228
Course Repetition –Significant Lapse of Time
AP
4229
Course Repetition – Variable Units
BP/AP
4230
Grading and Academic Record Symbols
BP/AP
4231
Grade Changes
New
Constituent
Groups
Review
College
Council
Review and
Recommend
Approval
College
Planning
Council
Review and
Recommend
Approval
President’s
Cabinet
Review and
Approval
BOT
First
Reading
BOT
Approval
3-6-12
4-10-12
11-1-11
5-8-12
6-5-12
5-8-12
6-5-12
5-8-12
New
5-8-12
6-5-12
Page 7 of 17 (Rev: 9/29/2013)
BP/AP
Number
Title
Replaces
BP and AP
Constituent
Groups
Review
College
Council
Review and
Recommend
Approval
College
Planning
Council
Review and
Recommend
Approval
President’s
Cabinet
Review and
Approval
BOT
First
Reading
BOT
Approval
AP
4232
Pass/No Pass
BP/AP
4235
Credit by Examination
New
5-8-12
6-5-12
BP/AP
4240
Academic Renewal
New
5-8-12
6-5-12
BP/AP
4250
Probation, Disqualification, and Readmission
New
5-8-12
6-5-12
AP
4255
Disqualification and Dismissal
BP/AP
4260
Prerequisites and Co-requisites
BP/AP
4300
Field Trips and Excursions
BP/AP
4400
Community Services Programs
AP
4500
News Media
AP
4610
Instructional Service Agreements
BP/AP
5010
Admissions and Concurrent Enrollment
AP
5011
Admission/Concurrent Enrollment of High
School/Other Students
AP
5012
International Students
AP
5013
Students in the Military
BP/AP
5015
Residence Determination
4130
3000/3035
New
11-1-11
3-6-12
5-8-12
2-7-12
Page 8 of 17 (Rev: 9/29/2013)
BP/AP
Number
Title
Replaces
BP and AP
Constituent
Groups
Review
College
Council
Review and
Recommend
Approval
College
Planning
Council
Review and
Recommend
Approval
President’s
Cabinet
Review and
Approval
BOT
First
Reading
BOT
Approval
BP/AP
5020
Nonresident Tuition
3015/3030
2-7-12
BP/AP
5030
Fees
3025/3045
AP
5031
Instructional Materials Fees
BP/AP
5035
Student Reimbursement & Fee Obligations
3125
2-7-12
BP/AP
5040
Student Records and Directory Information
3120
2-7-12
AP
5045
Student Records: Challenging
Content/Access Log
BP/AP
5050
Matriculation
3231
2-7-12
BP/AP
5052
Open Enrollment
3005
2-7-12
BP/AP
5055
Enrollment Priorities
New
2-7-12
BP/AP
5070*
Attendance
3040
3-6-12
5-8-12
AP
5075
Course Adds and Drops
BP/AP
5110
Counseling
3170
3-6-12
5-8-12
BP/AP
5120
Transfer Services
New
3-6-12
5-8-12
BP/AP
5130
Financial Aid
3185
2-12-13
3-5-13
4-2-13
2-7-12
Page 9 of 17 (Rev: 9/29/2013)
BP/AP
Number
Title
Replaces
BP and AP
Constituent
Groups
Review
College
Council
Review and
Recommend
Approval
College
Planning
Council
Review and
Recommend
Approval
President’s
Cabinet
Review and
Approval
BOT
First
Reading
BOT
Approval
BP/AP
5140
Disabled Students Programs and Services
3180
2-7-12
BP/AP
5150
Extended Opportunity Programs and
Services
3175
2-7-12
BP/AP
5200
Student Health Services
BP
5205
Student Accident Insurance
3165
2-7-13
BP/AP
5210
Communicable Disease
3225
3-6-12
5-8-12
BP/AP
5230*
Drug Free Campus – Students
3230
3-6-12
5-8-12
BP/AP
5300
Student Equity
New
BP/AP
5400
Associated Students Organization
3135
3-6-12
5-8-12
BP/AP
5410
Associated Students Elections
New
2-5-13
6-4-13
BP/AP
5420
Associated Students Finance
3140
3-6-12
5-8-12
BP/AP
5500
Standards of Student Conduct
3100
6-4-13
7-2-13
BP/AP
5505*
Student Complaints and Grievances
3105
3-6-12
5-8-12
BP/AP
5506*
Advisors and Sponsors for Student Clubs/
Organizations
3145
3-6-12
5-8-12
BP/AP
5510
Off Campus Student Organization
New
AP
5520
Student Discipline Procedures
12-21-12
5-8-12
Page 10 of 17 (Rev: 9/29/2013)
BP/AP
Number
Title
Replaces
BP and AP
Constituent
Groups
Review
College
Council
Review and
Recommend
Approval
College
Planning
Council
Review and
Recommend
Approval
President’s
Cabinet
Review and
Approval
BOT
First
Reading
BOT
Approval
AP
5530
Student Rights and Grievance
BP/AP
5550*
Speech: Time, Place, and Manner
3110/3150
BP/AP
5570
Student Credit Card Solicitation
New
3-6-12
5-8-12
AP
5610
Voter Registration
BP/AP
5700
Athletics
New
1-24-12
2-7-12
BP/AP
5800
Prevention of Identity Theft in Student
Financial Transactions
New
1-24-12
2-7-12
BP/AP
6100
Delegation of Authority
BP/AP
6150
Designation of Authorized Signatures
BP/AP
6200
AM
Budget Preparation
BP/AP
6250
Budget Management
BP/AP
6300
AM
Fiscal Management
AP
6305
Reserves
AP
6310
Accounting
AP
6315
Warrants
BP/AP
6320
Investments
CCLC#3900
5-8-12
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
Page 11 of 17 (Rev: 9/29/2013)
BP/AP
Number
Title
AP
6322
Employee Indemnity Bonds
AP
6325
Payroll
BP/AP
6330
Purchasing
BP/AP
6340
Bids and Contracts
AP
6345
Construction Change Orders
AP
6350
Contracts-Construction
AP
6360
Contracts-Electronic Systems and Materials
AP
6365
Accessibility of Information Technology
AP
6370
Contracts-Personal Services
AP
6380
Vendors
BP/AP
6400
Audits
BP/AP
6450
Wireless or Cellular Phone Use
BP/AP
6500
Property Management
BP/AP
6520
AM
Security for District Property
AP
6530
District Vehicles
Replaces
BP and AP
Constituent
Groups
Review
College
Council
Review and
Recommend
Approval
College
Planning
Council
Review and
Recommend
Approval
President’s
Cabinet
Review and
Approval
New
2013-14
2013-14
2013-14
2013-14
BOT
First
Reading
BOT
Approval
3-1-11
4-5-11
2013-14
2013-14
Page 12 of 17 (Rev: 9/29/2013)
BP/AP
Number
Title
AP
6535
Use of District Equipment
BP/AP
6540
Insurance
BP/AP
6550
Disposal of Property
BP/AP
6600
Capital Construction
BP/AP
6620
Naming of Buildings
BP/AP
6700
Civic Center and Other Facilities Use
BP/AP
6740
Citizens’ Oversight Committee
BP/AP
6750
Parking
BP/AP
6800
Safety
AP
6850
Hazardous Materials
BP/AP
6900
Bookstore(s)
AP
6950
Drug and Alcohol Testing (US Dept. of
Transportation)
BP/AP
6910
Housing
BP/AP
7100
Commitment to Diversity
BP/AP
7110
Delegation of Authority
Replaces
BP and AP
Constituent
Groups
Review
-
5-21-13
College
Council
Review and
Recommend
Approval
College
Planning
Council
Review and
Recommend
Approval
President’s
Cabinet
Review and
Approval
BOT
First
Reading
BOT
Approval
5-21-13
5-7-13
6-4-13
Page 13 of 17 (Rev: 9/29/2013)
BP/AP
Number
Title
BP/AP
7120
TP
Recruitment and Hiring
AP
7125
Verification of Eligibility for Employment
AP
7126
Applicant Background Checks
BP/AP
7130
Compensation
BP
7140
Collective Bargaining
AP
7145
Personnel Files
AP
7150
TP
Evaluation of Management Employees
AP
7160
TP
Professional Development
BP/AP
7210
Academic Employees
AP
7211
Faculty Service Areas, Minimum
Qualifications and Equivalencies
AP
7212
Temporary Faculty
AP
7213
Part-time Faculty: Benefits
AP
7214
Part-time Faculty: Office Hours
AP
7215
Academic Employees: Probationary Contract
Faculty
AP
7216
Academic Employees: Grievance Procedure
for Contract Decisions
Replaces
BP and AP
Constituent
Groups
Review
College
Council
Review and
Recommend
Approval
College
Planning
Council
Review and
Recommend
Approval
President’s
Cabinet
Review and
Approval
BOT
First
Reading
BOT
Approval
2013-14
2013-14
2013-14
2013-14
2013-14
2013-14
1 reading
only
New
2013-14
2013-14
3-26-13
2013-14
2013-14
4-2-13
2013-14
4-2-13
2013-14
Page 14 of 17 (Rev: 9/29/2013)
BP/AP
Number
Title
BP/AP
7230
Classified Employees
AP
7231
Seniority
AP
7232
Classification Review
AP
7233
Claims for Work Out of Classification
AP
7234
Overtime
AP
7235
Probationary Period: Classified Employees
AP
7236
Substitute and Short-term Employees
AP
7237
Layoffs
BP/AP
7240
Confidential Employees
BP/AP
7250
Educational Administrators
BP/AP
7260
Classified Supervisors and Managers
AP
7270
Student Workers
BP/AP
7310
Nepotism
BP/AP
7330
Communicable Disease
BP/AP
7335
Health Examinations
Replaces
BP and AP
Constituent
Groups
Review
College
Council
Review and
Recommend
Approval
College
Planning
Council
Review and
Recommend
Approval
President’s
Cabinet
Review and
Approval
BOT
First
Reading
BOT
Approval
Page 15 of 17 (Rev: 9/29/2013)
BP/AP
Number
Title
AP
7336
Certification of Freedom from Tuberculosis
AP
7337
Fingerprinting
BP/AP
7340
Leaves
AP
7341
Sabbaticals
AP
7342
Holidays
AP
7343
Industrial Accident and Illness Leave
AP
7344
Notifying District of Illness
BP/AP
7345
Catastrophic Leave Program
BP/AP
7350
Resignations
AP
7346
Employees Called to Military Duty
AP
7347
Paid Family Leave
BP/AP
7360
Discipline and Dismissals - Academic
Employees
BP/AP
7365
Discipline and Dismissals - Classified
Employees
AP
7366
Reinstatement
BP/AP
7370
Political Activity
Replaces
BP and AP
Constituent
Groups
Review
New
-
College
Council
Review and
Recommend
Approval
College
Planning
Council
Review and
Recommend
Approval
President’s
Cabinet
Review and
Approval
BOT
First
Reading
BOT
Approval
2-26-13
3-5-13
4-2-13
Page 16 of 17 (Rev: 9/29/2013)
BP/AP
Number
Title
AP
7371
Personal Use of Public Resources
BP/AP
7380
Retiree Health Benefits: Academic
Employees
AP
7381
Health and Welfare Benefits
BP/AP
7385
Salary Deductions
BP/AP
7400
Travel
AP
7500
Volunteers
BP
7510
Domestic Partners
BP/AP
7600
College [Police Department(s)] or [Campus
Security]
BP/AP
7700
Whistleblower Protection
Replaces
BP and AP
Constituent
Groups
Review
College
Council
Review and
Recommend
Approval
College
Planning
Council
Review and
Recommend
Approval
President’s
Cabinet
Review and
Approval
BOT
First
Reading
BOT
Approval
Page 17 of 17 (Rev: 9/29/2013)
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