BOARD POLICY AND ADMINISTRATIVE PROCEDURE REVIEW SCHEDULE
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BOARD POLICY AND ADMINISTRATIVE PROCEDURE REVIEW SCHEDULE BP/AP Number Title Replaces BP and AP Constituent Groups Review College Council Review and Recommend Approval College Planning Council Review and Recommend Approval 2013-14 2013-14 2013-14 President’s Cabinet Review and Approval BOT First Reading BOT Approval 2013-14 2013-14 2013-14 BP 1100 The Hartnell Community College District BP 1200 WL District Mission BP 2010 Board Membership BP/AP 2015 Student Member(s) BP/AP 2100 Board Elections BP/AP 2105 Election of Student Member(s) BP/AP 2110 Vacancies on the Board BP 2130 Term Limits BP 2200 Board Duties and Responsibilities New 10-4-11 11-1-11 BP 2210 Officers New 3-6-12 4-10-12 BP 2220 Committees of the Board BP 2305 Annual Organizational Meeting 1010 3-6-12 4-10-12 BP 2310 Regular Meetings of the Board 1015 3-6-12 4-10-12 BP 2315 Closed Sessions Page 1 of 17 (Rev: 9/29/2013) BP/AP Number Title Replaces BP and AP Constituent Groups Review College Council Review and Recommend Approval College Planning Council Review and Recommend Approval President’s Cabinet Review and Approval BOT First Reading BOT Approval BP/AP 2320 Special and Emergency Meetings BP 2330 Quorum and Voting BP/AP 2340 Agendas BP/AP 2345 Public Participation at Board Meetings BP 2350 Speakers BP 2355 Decorum BP/AP 2360 Minutes BP/AP 2365 Recording BP/AP 2410 WL Policy and Administrative Procedure 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 BP/AP 2430 WL Delegation of Authority to CEO 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 BP 2431 CEO Selection New 10-4-11 11-1-11 BP 2432 CEO Succession BP/AP 2435 WL Evaluation of CEO New 10-4-11 (BP) 11-1-11 (BP) BP/AP 2510 WL Participation in Local Decision Making 2013-14 2013-14 BP/AP 2610 Presentation of Initial Collective Bargaining Proposals 2013-14 2013-14 2013-14 2013-14 Page 2 of 17 (Rev: 9/29/2013) BP/AP Number Title Replaces BP and AP Constituent Groups Review College Council Review and Recommend Approval College Planning Council Review and Recommend Approval President’s Cabinet Review and Approval BOT First Reading BOT Approval 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 BP/AP 2710 Conflict of Interest AP 2712 Conflict of Interest AP 2714 Distribution of Tickets or Passes BP/AP 2715 WL Code of Ethics/Standards of Practice BP 2716 Political Activity BP 2717 Personal Use of Public Resources BP 2720 Communications among Board Members BP 2725 Board Member Compensation 1100 10-4-11 11-1-11 BP 2730 Board Member Health Benefits 1110 10-4-11 11-1-11 BP/AP 2735 Board Member Travel 1105 10-4-11 1-24-12 BP 2740 Board Education 1440 10-4-11 11-1-11 BP 2745 Board Self-Evaluation New 10-4-11 11-1-11 BP 2750 Board Member Absence from the State AP 3050 WL Institutional Code of Ethics BP/AP 3100 Organizational Structure 2013-14 2013-14 Page 3 of 17 (Rev: 9/29/2013) BP/AP Number Title BP/AP 3200 LK Accreditation BP/AP 3250 WL Institutional Planning BP/AP 3280 Grants BP/AP 3300 Public Records BP/AP 3310 Records Retention and Destruction BP/AP 3410 TP Nondiscrimination BP/AP 3420 Equal Employment Opportunity BP/AP 3430 Prohibition of Harassment BP/AP 3440 Service Animals BP/AP 3500 Campus Safety BP/AP 3501 Campus Security and Access BP/AP 3503 Missing Student Notification BP/AP 3505 Emergency Response Plan BP/AP 3510 Workplace Violence Plan BP/AP 3515 Reporting of Crimes Replaces BP and AP Constituent Groups Review College Council Review and Recommend Approval College Planning Council Review and Recommend Approval President’s Cabinet Review and Approval BOT First Reading BOT Approval New 2013-14 2013-14 2013-14 2013-14 10-4-11 11-1-11 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 Page 4 of 17 (Rev: 9/29/2013) BP/AP Number Title AP 3516 Registered Sex Offender Information BP/AP 3518 Child Abuse Reporting BP/AP 3520 Local Law Enforcement BP/AP 3530 Weapons on Campus BP/AP 3540 Sexual and Other Assaults on Campus BP/AP 3550 Drug Free Environment and Drug Prevention Program BP/AP 3560 Alcoholic Beverages BP/AP 3570 Smoking on Campus BP/AP 3600 Auxiliary Organizations BP/AP 3710 Securing of Copyright BP/AP 3715 Intellectual Property BP/AP 3720 Computer and Network Use BP/AP 3810 Claims Against the District BP/AP 3820 Gifts BP/AP 3910* Soliciting, Materials Distribution, and Fundraising on Campus Replaces BP and AP 2310/3155 Constituent Groups Review College Council Review and Recommend Approval College Planning Council Review and Recommend Approval President’s Cabinet Review and Approval BOT First Reading BOT Approval 4-10-12 6-5-12 Page 5 of 17 (Rev: 9/29/2013) BP/AP Number Title Replaces BP and AP BP/AP 3920* Postings of Printed or Other Media Materials on Campus BP/AP 4010 Academic Calendar BP/AP 4015* Cooperative Work Experience BP/AP 4020 LK Program, Curriculum and Course Development AP 4021 Program Discontinuance AP 4022 Course Approval BP/AP 4025 LK Philosophy and Criteria for Associate Degree and General Education BP/AP 4030 LK Academic Freedom 4120 BP/AP 4035* Child Development Program/Preschool Program 4030 BP/AP 4040 LK Library Services BP/AP 4050 LK Articulation BP/AP 4060 Delineation of Functions Agreements BP/AP 4070** Course Audit New BP/AP 4100 Graduation Requirements for Degrees and Certificates 4105 AP 4101 Independent Study Constituent Groups Review College Council Review and Recommend Approval College Planning Council Review and Recommend Approval President’s Cabinet Review and Approval 3160 BOT First Reading BOT Approval 4-10-12 5-8-12 2-7-12 3-6-12 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 4-10-12 2013-14 2013-14 2013-14 3-6-12 11-1-11 2013-14 4-10-12 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 New 2013-14 2-7-12 - - - 1-15-13 2-5-13 3-6-12 4-10-12 Page 6 of 17 (Rev: 9/29/2013) BP/AP Number Title Replaces BP and AP AP 4102 Occupational/Vocational Technical Programs AP 4103 Work Experience AP 4104 Contract Education AP 4105 Distance Education BP/AP 4106 Nursing Programs BP/AP 4110 Honorary Degrees 1430 BP/AP 4220 Standards of Scholarship 4100 AP 4222 Remedial Coursework BP/AP 4225 Course Repetition/Enrollment Limitations BP/AP 4226 Multiple and Overlapping Enrollments AP 4227 Repeatable Courses AP 4228 Course Repetition –Significant Lapse of Time AP 4229 Course Repetition – Variable Units BP/AP 4230 Grading and Academic Record Symbols BP/AP 4231 Grade Changes New Constituent Groups Review College Council Review and Recommend Approval College Planning Council Review and Recommend Approval President’s Cabinet Review and Approval BOT First Reading BOT Approval 3-6-12 4-10-12 11-1-11 5-8-12 6-5-12 5-8-12 6-5-12 5-8-12 New 5-8-12 6-5-12 Page 7 of 17 (Rev: 9/29/2013) BP/AP Number Title Replaces BP and AP Constituent Groups Review College Council Review and Recommend Approval College Planning Council Review and Recommend Approval President’s Cabinet Review and Approval BOT First Reading BOT Approval AP 4232 Pass/No Pass BP/AP 4235 Credit by Examination New 5-8-12 6-5-12 BP/AP 4240 Academic Renewal New 5-8-12 6-5-12 BP/AP 4250 Probation, Disqualification, and Readmission New 5-8-12 6-5-12 AP 4255 Disqualification and Dismissal BP/AP 4260 Prerequisites and Co-requisites BP/AP 4300 Field Trips and Excursions BP/AP 4400 Community Services Programs AP 4500 News Media AP 4610 Instructional Service Agreements BP/AP 5010 Admissions and Concurrent Enrollment AP 5011 Admission/Concurrent Enrollment of High School/Other Students AP 5012 International Students AP 5013 Students in the Military BP/AP 5015 Residence Determination 4130 3000/3035 New 11-1-11 3-6-12 5-8-12 2-7-12 Page 8 of 17 (Rev: 9/29/2013) BP/AP Number Title Replaces BP and AP Constituent Groups Review College Council Review and Recommend Approval College Planning Council Review and Recommend Approval President’s Cabinet Review and Approval BOT First Reading BOT Approval BP/AP 5020 Nonresident Tuition 3015/3030 2-7-12 BP/AP 5030 Fees 3025/3045 AP 5031 Instructional Materials Fees BP/AP 5035 Student Reimbursement & Fee Obligations 3125 2-7-12 BP/AP 5040 Student Records and Directory Information 3120 2-7-12 AP 5045 Student Records: Challenging Content/Access Log BP/AP 5050 Matriculation 3231 2-7-12 BP/AP 5052 Open Enrollment 3005 2-7-12 BP/AP 5055 Enrollment Priorities New 2-7-12 BP/AP 5070* Attendance 3040 3-6-12 5-8-12 AP 5075 Course Adds and Drops BP/AP 5110 Counseling 3170 3-6-12 5-8-12 BP/AP 5120 Transfer Services New 3-6-12 5-8-12 BP/AP 5130 Financial Aid 3185 2-12-13 3-5-13 4-2-13 2-7-12 Page 9 of 17 (Rev: 9/29/2013) BP/AP Number Title Replaces BP and AP Constituent Groups Review College Council Review and Recommend Approval College Planning Council Review and Recommend Approval President’s Cabinet Review and Approval BOT First Reading BOT Approval BP/AP 5140 Disabled Students Programs and Services 3180 2-7-12 BP/AP 5150 Extended Opportunity Programs and Services 3175 2-7-12 BP/AP 5200 Student Health Services BP 5205 Student Accident Insurance 3165 2-7-13 BP/AP 5210 Communicable Disease 3225 3-6-12 5-8-12 BP/AP 5230* Drug Free Campus – Students 3230 3-6-12 5-8-12 BP/AP 5300 Student Equity New BP/AP 5400 Associated Students Organization 3135 3-6-12 5-8-12 BP/AP 5410 Associated Students Elections New 2-5-13 6-4-13 BP/AP 5420 Associated Students Finance 3140 3-6-12 5-8-12 BP/AP 5500 Standards of Student Conduct 3100 6-4-13 7-2-13 BP/AP 5505* Student Complaints and Grievances 3105 3-6-12 5-8-12 BP/AP 5506* Advisors and Sponsors for Student Clubs/ Organizations 3145 3-6-12 5-8-12 BP/AP 5510 Off Campus Student Organization New AP 5520 Student Discipline Procedures 12-21-12 5-8-12 Page 10 of 17 (Rev: 9/29/2013) BP/AP Number Title Replaces BP and AP Constituent Groups Review College Council Review and Recommend Approval College Planning Council Review and Recommend Approval President’s Cabinet Review and Approval BOT First Reading BOT Approval AP 5530 Student Rights and Grievance BP/AP 5550* Speech: Time, Place, and Manner 3110/3150 BP/AP 5570 Student Credit Card Solicitation New 3-6-12 5-8-12 AP 5610 Voter Registration BP/AP 5700 Athletics New 1-24-12 2-7-12 BP/AP 5800 Prevention of Identity Theft in Student Financial Transactions New 1-24-12 2-7-12 BP/AP 6100 Delegation of Authority BP/AP 6150 Designation of Authorized Signatures BP/AP 6200 AM Budget Preparation BP/AP 6250 Budget Management BP/AP 6300 AM Fiscal Management AP 6305 Reserves AP 6310 Accounting AP 6315 Warrants BP/AP 6320 Investments CCLC#3900 5-8-12 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 Page 11 of 17 (Rev: 9/29/2013) BP/AP Number Title AP 6322 Employee Indemnity Bonds AP 6325 Payroll BP/AP 6330 Purchasing BP/AP 6340 Bids and Contracts AP 6345 Construction Change Orders AP 6350 Contracts-Construction AP 6360 Contracts-Electronic Systems and Materials AP 6365 Accessibility of Information Technology AP 6370 Contracts-Personal Services AP 6380 Vendors BP/AP 6400 Audits BP/AP 6450 Wireless or Cellular Phone Use BP/AP 6500 Property Management BP/AP 6520 AM Security for District Property AP 6530 District Vehicles Replaces BP and AP Constituent Groups Review College Council Review and Recommend Approval College Planning Council Review and Recommend Approval President’s Cabinet Review and Approval New 2013-14 2013-14 2013-14 2013-14 BOT First Reading BOT Approval 3-1-11 4-5-11 2013-14 2013-14 Page 12 of 17 (Rev: 9/29/2013) BP/AP Number Title AP 6535 Use of District Equipment BP/AP 6540 Insurance BP/AP 6550 Disposal of Property BP/AP 6600 Capital Construction BP/AP 6620 Naming of Buildings BP/AP 6700 Civic Center and Other Facilities Use BP/AP 6740 Citizens’ Oversight Committee BP/AP 6750 Parking BP/AP 6800 Safety AP 6850 Hazardous Materials BP/AP 6900 Bookstore(s) AP 6950 Drug and Alcohol Testing (US Dept. of Transportation) BP/AP 6910 Housing BP/AP 7100 Commitment to Diversity BP/AP 7110 Delegation of Authority Replaces BP and AP Constituent Groups Review - 5-21-13 College Council Review and Recommend Approval College Planning Council Review and Recommend Approval President’s Cabinet Review and Approval BOT First Reading BOT Approval 5-21-13 5-7-13 6-4-13 Page 13 of 17 (Rev: 9/29/2013) BP/AP Number Title BP/AP 7120 TP Recruitment and Hiring AP 7125 Verification of Eligibility for Employment AP 7126 Applicant Background Checks BP/AP 7130 Compensation BP 7140 Collective Bargaining AP 7145 Personnel Files AP 7150 TP Evaluation of Management Employees AP 7160 TP Professional Development BP/AP 7210 Academic Employees AP 7211 Faculty Service Areas, Minimum Qualifications and Equivalencies AP 7212 Temporary Faculty AP 7213 Part-time Faculty: Benefits AP 7214 Part-time Faculty: Office Hours AP 7215 Academic Employees: Probationary Contract Faculty AP 7216 Academic Employees: Grievance Procedure for Contract Decisions Replaces BP and AP Constituent Groups Review College Council Review and Recommend Approval College Planning Council Review and Recommend Approval President’s Cabinet Review and Approval BOT First Reading BOT Approval 2013-14 2013-14 2013-14 2013-14 2013-14 2013-14 1 reading only New 2013-14 2013-14 3-26-13 2013-14 2013-14 4-2-13 2013-14 4-2-13 2013-14 Page 14 of 17 (Rev: 9/29/2013) BP/AP Number Title BP/AP 7230 Classified Employees AP 7231 Seniority AP 7232 Classification Review AP 7233 Claims for Work Out of Classification AP 7234 Overtime AP 7235 Probationary Period: Classified Employees AP 7236 Substitute and Short-term Employees AP 7237 Layoffs BP/AP 7240 Confidential Employees BP/AP 7250 Educational Administrators BP/AP 7260 Classified Supervisors and Managers AP 7270 Student Workers BP/AP 7310 Nepotism BP/AP 7330 Communicable Disease BP/AP 7335 Health Examinations Replaces BP and AP Constituent Groups Review College Council Review and Recommend Approval College Planning Council Review and Recommend Approval President’s Cabinet Review and Approval BOT First Reading BOT Approval Page 15 of 17 (Rev: 9/29/2013) BP/AP Number Title AP 7336 Certification of Freedom from Tuberculosis AP 7337 Fingerprinting BP/AP 7340 Leaves AP 7341 Sabbaticals AP 7342 Holidays AP 7343 Industrial Accident and Illness Leave AP 7344 Notifying District of Illness BP/AP 7345 Catastrophic Leave Program BP/AP 7350 Resignations AP 7346 Employees Called to Military Duty AP 7347 Paid Family Leave BP/AP 7360 Discipline and Dismissals - Academic Employees BP/AP 7365 Discipline and Dismissals - Classified Employees AP 7366 Reinstatement BP/AP 7370 Political Activity Replaces BP and AP Constituent Groups Review New - College Council Review and Recommend Approval College Planning Council Review and Recommend Approval President’s Cabinet Review and Approval BOT First Reading BOT Approval 2-26-13 3-5-13 4-2-13 Page 16 of 17 (Rev: 9/29/2013) BP/AP Number Title AP 7371 Personal Use of Public Resources BP/AP 7380 Retiree Health Benefits: Academic Employees AP 7381 Health and Welfare Benefits BP/AP 7385 Salary Deductions BP/AP 7400 Travel AP 7500 Volunteers BP 7510 Domestic Partners BP/AP 7600 College [Police Department(s)] or [Campus Security] BP/AP 7700 Whistleblower Protection Replaces BP and AP Constituent Groups Review College Council Review and Recommend Approval College Planning Council Review and Recommend Approval President’s Cabinet Review and Approval BOT First Reading BOT Approval Page 17 of 17 (Rev: 9/29/2013)
