HARTNELL COMMUNITY COLLEGE DISTRICT
College Planning Council
Minutes
Wednesday, November 6, 2013, 3-5pm
E-112
MEMBERS
Name
Willard Lewallen
Tony Anderson
Renata Funke
Romero Jalomo
Representing
Administration
Academic Senate
Administration
Administration
Present
X
X
Lori Kildal
Stephanie Low
Alfred Muñoz
Andy Newton
Elaine Duran
James Stephens
Administration
Administration
Administration
Administration
Associated Students
Associated Students
X
X
X
X
X
Stephen Otero
Joanne Trevino
CSEA
CSEA
Delia Edeza
CSEA
X
Christine Svendsen
HCFA
X
Cheryl O’Donnell
David Beymer
Faculty
Faculty
X
X
Carol Kimbrough
Janeen Whitmore
Ann Wright
Dale Fuge
Faculty
Faculty
Faculty
L-39
Absent
X
X
X
X
X
X
X
X
X
Others
Name
Title or Representing
CALL TO ORDER & INTRODUCTIONS
Present
Absent
Willard Lewallen/
Tony Anderson
Meeting called to order at 3:10 p.m.
1
Hartnell College Mission Statement
Hartnell College provides the leadership and resources to ensure that all students shall have equal access to a quality education and the opportunity to
pursue and achieve their goals. We are responsive to the learning needs of our community and dedicated to a diverse educational and cultural campus
environment that prepares our students for productive participation in a changing world.
ACTION ITEMS
Tony Anderson
1. Approval of Minutes from October 2, 2013 Meeting
Motion Stephanie Low; seconded Christine Svendsen, and carried to approve minutes with minor revisions.
2. Board Policies and Administrative Procedures
Courtesy Review
None
Willard Lewallen
First Reading – No Action Necessary
BP and AP 2410 Board Policies and Administrative Procedures
The Council discussed and reviewed the process for board policies and administrative procedures at their
October 2nd meeting. To align this process with policy, the Council reviewed BP 2410 and AP 2410, Board
Policies and Administrative Procedures. Members of the Council will take the BP and AP to their constituents for
comments and/or suggestions. The Council will consider approval at their next meeting.
INFORMATION/DISCUSSION/PRESENTATIONS
1. Review of Vision, Mission, and Values Statements
Willard Lewallen
In fall 2012, a governance planning retreat was held which resulted in recommendations to change the
governance structure. A taskforce was formed and charged with two tasks: 1) reform the governance structure,
and 2) review the vision, mission, and value statements. A governance restructure was accomplished; however,
the taskforce did not have the opportunity to work on the vision, mission and value statements. The taskforce
met this fall and formed three sub-committees to work on the statements. The sub-committees have finished
their work and the Council reviewed and discussed the recommended vision, mission, and value statements at
length. Dr. Lewallen asked the Council to share the proposed statements with their constituents and bring back
comments/suggestions to the next meeting.
2. Implementation of Strategic Planning Council
Willard Lewallen
As part of the strategic planning process and to meet accreditation standards, a Strategic Planning Council will
be formed. A new committee name will be created to eliminate confusion. Dr. Lewallen explained that this
committee is neither a governance group nor a working group; that it is broad based and will include employees,
board members, other elected officials, and business and community leaders. Employee groups will have the
opportunity to appoint their representatives. The Council will meet twice a year to hear about how the college is
doing.
Willard Lewallen
3. Policies and Procedures Master List and Review Calendar
A master list has been created that identifies all college policies/procedures that will be developed or reviewed.
The master list contains policies and procedures recommended by the Community College League of California.
Many California community colleges subscribe to a policy and procedure service provided by CCLC. The service
provides policy and procedures samples that are legally required, legally advised, or suggested as good practice
for boards and districts. As part of the policy and procedure process, the Council is the final council to review
proposed policies and procedures before going to the superintendent/president and governing board. An
electronic copy of the master list will be forwarded to members of the Council.
4. Results of Resource Allocation 2013-14
Willard Lewallen
The Council received capital outlay expenditures approved for this fiscal year. The funds supported allocation
requests from Advanced Technology, Language Arts and Fine Arts, Nursing and Allied Health, PE and Athletics,
2
Hartnell College Mission Statement
Hartnell College provides the leadership and resources to ensure that all students shall have equal access to a quality education and the opportunity to
pursue and achieve their goals. We are responsive to the learning needs of our community and dedicated to a diverse educational and cultural campus
environment that prepares our students for productive participation in a changing world.
South County Education Center, Facilities and Maintenance, Information Technology, and The Western Stage,
totaling $1.9 million. The requests were reviewed and approved last year by the Resource Allocation Committee
(RAC). Dr. Lewallen stated that all future resource allocations will flow through this Council because this Council
will serve as the college’s budget committee. Further, he explained, accreditation standards require that the
college set aside for funds for capital outlay expenditures that support and maintain facilities and equipment.
5. Development of New Facilities Master Plan
Willard Lewallen
Dr. Lewallen reported that the college needs a new facilities master plan to ensure the college’s projects are in
the pipeline if and when a state bond is passed. The plan is to hire a firm to help develop a facilities plan for all
three sites. The governing board will consider approving a firm at their November meeting.
OTHER ITEMS/BRIEF ANNOUNCEMENTS
Announcements
1. Tony announced college night is planned for tonight and he announced that and transfer workshops are
scheduled all month.
2. Stephanie Low announced a free concert is planned on Saturday, November 9, 2013, 2 p.m., K-125.
NEXT MEETING(S)



Wednesday, November 20, 2013
Wednesday, December 4, 2013
Wednesday, December 18, 2013
ADJOURNMENT
The meeting adjourned at 4:50p.m.
Tony Anderson/
Willard Lewallen
3
Hartnell College Mission Statement
Hartnell College provides the leadership and resources to ensure that all students shall have equal access to a quality education and the opportunity to
pursue and achieve their goals. We are responsive to the learning needs of our community and dedicated to a diverse educational and cultural campus
environment that prepares our students for productive participation in a changing world.