HARTNELL COMMUNITY COLLEGE DISTRICT
College Planning Council
Minutes
Wednesday, December 18, 2013, 3-5pm
E-112
MEMBERS
Name
Willard Lewallen
Tony Anderson
Renata Funke
Romero Jalomo
Representing
Administration
Academic Senate
Administration
Administration
Present
X
X
Lori Kildal
Stephanie Low
Alfred Muñoz
Andy Newton
Elaine Duran
James Stephens
Administration
Administration
Administration
Administration
Associated Students
Associated Students
X
X
X
Stephen Otero
Joanne Trevino
CSEA
CSEA
X
X
Delia Edeza
CSEA
X
Christine Svendsen
HCFA
X
Cheryl O’Donnell
David Beymer
Faculty
Faculty
X
X
Carol Kimbrough
Janeen Whitmore
Ann Wright
Dale Fuge
Faculty
Faculty
Faculty
L-39
X
Others
Name
Brian Lofman
Title or Representing
Institutional Planning
and Effectiveness
Absent
X
X
X
X
X
X
X
X
Present
X
Absent
CALL TO ORDER & INTRODUCTIONS
Meeting called to order at 3:06 p.m.
Tony Anderson/
Willard Lewallen
ACTION ITEMS
1. Consider Approval of Minutes from December 4, 2013 Meeting
Motioned (Jalomo) seconded (Munoz) and carried to approve minutes as presented.
Tony Anderson
1
Hartnell College Mission Statement
Hartnell College provides the leadership and resources to ensure that all students shall have equal access to a quality education and the opportunity to
pursue and achieve their goals. We are responsive to the learning needs of our community and dedicated to a diverse educational and cultural campus
environment that prepares our students for productive participation in a changing world.
2. Board Policies and Administrative Procedures
Willard Lewallen
Courtesy Review
None
First Reading – No Action Necessary
None
Second Reading – Consider Approval
See item 4.
3. Consideration of Approval for Values Statements
Willard Lewallen
Motioned (Anderson) seconded (Low), carried to approve the value statements as proposed. Dr. Lewallen
thanked the Council for their assistance in completing the vision, mission, and value statements.
4. Consideration of Approval for BP 1200
Willard Lewallen
Motioned (Kimbrough) seconded (Beymer) and carried to approve Board Policy 1200, District Vision, Mission and
Value Statements.
Prior to the vote, Dr. Lewallen presented BP1200, District Vision, Mission, and Values Statements and asked the
Council to consider approval at this meeting due to the tight timeline to meet an accreditation recommendation.
In addition, he talked about a regular review of the vision, mission, and value statements and the goal is for the
district to engage in a review the year before (16-17) and then in 17-18 move into the strategic plan. Dr.
Lewallen stated will consider the first reading at their January meeting.
5. Consideration of Approval of Program Review for Office of the Superintendent/President
Willard Lewallen
Motioned (Anderson) seconded (Low), and carried to approve the program for the Office of the
Superintendent/President.
Prior to the vote, Dr. Lewallen presented the program review for the Office of the Superintendent/President. He
stated that the every office/program must engage in program review and it is important for his office to
participate in the same process for transparency and to allow a venue for allocation resources for this office. A
suggestion was made to change the heading of the executive summary to Office of the Superintendent/President
and to add wording that addresses the external role of the Office of Superintendent/President.
6. Request for Additional Administrative Support Position for the Office of the Supt/President
Willard Lewallen
Motioned (Anderson) seconded (Low), and carried to approve the request for additional administrative support in
the Office of the Superintendent/President.
Based on the program review for the Office of the Superintendent/President, the Council discussed the request
for additional administrative support position for the Office of the Superintendent/President. The position would
also help support the work of institutional planning and effectiveness.
It was asked how program allocations would come forward for approval and Dr. Lewallen responded all program
allocations will come to this Council for consideration and approval.
INFORMATION/DISCUSSION/PRESENTATIONS
1. Accreditation Recommendations 2 and 3
Willard Lewallen
The Council received accreditation recommendations 2 and 3 that led into a discussion on how the college would
address the recommendations.
2
Hartnell College Mission Statement
Hartnell College provides the leadership and resources to ensure that all students shall have equal access to a quality education and the opportunity to
pursue and achieve their goals. We are responsive to the learning needs of our community and dedicated to a diverse educational and cultural campus
environment that prepares our students for productive participation in a changing world.
2. Institutional Planning and Effectiveness
Brian Lofman
Dr. Lofman shared and explained each of the following documents with the Council and thanked Alfred Muñoz
for helping to develop the budget calendars/process:
a. Priorities of the Office of Institutional Planning and Effectiveness
i. IPE Priorities 2013-14
b. Integrated Planning – Budget Development and Funding Decision Processes
i. Timeline for 2013 PPA Process
ii. Budget Development Calendar FY 2014-15
iii. Budget Development & Funding Decision Processes
iv. Timeline for 2014 PPA Process
v. Annual Budget Development Calendar
vi. Schedule of Annual & Comprehensive Reviews 2013-2018
vii. Annual Program Planning & Assessment - Components of Continuous Improvement
viii. Comprehensive Program Review - Components of Continuous Improvement
c. Institutional Effectiveness – Inventory of Continuous Improvement Processes
Dr. Lofman stated that the Council would consider approval of the integrated planning processes at their meeting in
February 2014 and invited the Council to provide their input.
OTHER ITEMS/BRIEF ANNOUNCEMENTS
1. None
NEXT MEETING(S)
•
•
•
•
•
•
•
•
Wednesday,
Wednesday,
Wednesday,
Wednesday,
Wednesday,
Wednesday,
Wednesday,
Wednesday,
February 5, 2014
February 19, 2014
March 5, 2014
March 19, 2014
April 2, 2014
April 23, 2014 (4th Wednesday of the month due to spring break)
May 7, 2014
May 21, 2014
ADJOURNMENT
Meeting adjourned at 4:46 p.m.
Tony Anderson/
Willard Lewallen
3
Hartnell College Mission Statement
Hartnell College provides the leadership and resources to ensure that all students shall have equal access to a quality education and the opportunity to
pursue and achieve their goals. We are responsive to the learning needs of our community and dedicated to a diverse educational and cultural campus
environment that prepares our students for productive participation in a changing world.