College Planning Council
Minutes
March 5, 2014, 3-5 p.m.
E-112
APPROVED 3/19/14
Name Representing Present Absent
Willard Lewallen
Tony Anderson
Renata Funke
Romero Jalomo
Lori Kildal
Stephanie Low
Alfred Muñoz
Andy Newton
Elaine Duran
James Stephens
Stephen Otero
Joanne Trevino
Administration
Academic Senate
Administration
Administration
Administration
Administration
Administration
Administration
Associated Students
Associated Students
CSEA
CSEA
X
X
X
X
X
X
X
X
X
X
X
X
Delia Edeza
Christine Svendsen
Cheryl O’Donnell
David Beymer
Carol Kimbrough
Janeen Whitmore
Ann Wright
Dale Fuge
Name
Brian Lofman
Matt Coombs
Paul Chen for Steve Otero
CSEA
HCFA
Faculty
Faculty
Faculty
Faculty
Faculty
L-39
Title or Representing
Dean, Institutional
Planning and
Effectiveness
Vice President,
Technology Resources
CSEA Representative
X
X
X
X
X
X
X
Present
X
X
X
X
Absent
The meeting called to order at 3:04 p.m.
Tony Anderson/
Willard Lewallen
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic goals in an environment committed to student learning, achievement and success.
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1.
Consider Approval of Minutes from February 19, 2014 Meeting
Motioned (Duran) seconded (Beymer) and carried to adopt the minutes of February 19, 2017 as submitted.
2.
Consider Approval of Minutes from February 27, 2014 Meeting
Motioned (Kimbrough) seconded (Duran) and carried to adopt the minutes of February 27, 2014 as submitted.
Abstained: (Beymer) for not having been in attendance.
3.
Board Policies and Administrative Procedures
Courtesy Review
None
First Reading – No Action Necessary
None
Second Reading – Consider Approval
There was no action taken on BP/AP 3720, Computer and Network use; however, a lengthy discussion ensued.
Matt Coombs, Vice President of Technology Resources, and Chair of the Technology Development Council, was present to address revisions and to answer questions regarding AP 3720; BP 3720 had no revisions.
Matt highlighted the revisions which included the addition of a disclosure statement and the acknowledgement of computer use by students and by staff. Much of the discussion surrounded email correspondence between college employees and students and the requirement to use the college email address when conducting college business. Christine Svendsen stated that the faculty association cannot stand behind the procedure as written stating that the association felt the language was too prescriptive and that her research shows many other colleges do not have this restriction.
Matt clarified that the policy is designed to protect the district and its employees and stated that employees should encourage the use of the Hartnell email address because it is an official form of communication between the college and students and doing so will help to ensure students receive important, valuable college information. However, Dr. Lewallen noted that there are exceptions such as corresponding to prospective students and that the college does not have the manpower to monitor this usage; however, is asking that everyone follow the procedure.
At the end of this discussion, both Matt and Christine thanked each other for the open dialogue and because no action was taken, the procedure and policy will return to the next meeting. Revisions to the procedure will be noted in red.
1.
Financial and FTES Projections
Alfred Muñoz reviewed the following documents and provided a thorough explanation on how the college uses these data to build its budget and determine FTES targets: a) 2013-14 First Principal Apportionment (P1) b) 3 Year FTES and Financial Projections to 2015-16 c) Historical FTES Funding Levels d) SSC Financial Projection Dartboard
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic goals in an environment committed to student learning, achievement and success.
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2.
Report From Task Group – Prioritization of Resource Allocation Requests 2014-15
Alfred Muñoz reported that the CPC subgroup to prioritize resource allocation requests for fiscal year 2014-15 met twice and discussed how to move forward. The group will meet with each vice president to determine their highest priority and based on those meetings, a priority listing will come forward to the Council. Also, the group will extend an invitation to Dr. Ann Wright to join them.
Due to the lack of time, as appropriate, the following items will carry to the next meeting:
3.
Resource Allocation Requests Summary 2014-15
4.
Review Board of Trustees Meeting, February 4, 2014 and March 4, 2014 Willard Lewallen
Willard Lewallen
Willard Lewallen
5.
Review Board of Trustees Meeting, March 4, 2014 and March 4, 2014
6.
Continuous Improvement Process for Evaluating Governance Effectiveness -
Method(s) for Evaluating Effectiveness
7.
Strategic Plan – Refinement of Outcomes and KPIs
8.
2013 Student Success Scorecard
9.
CCFS 320 Report, Period 1
10.
Sub-award Agreement UCSC Institutional Partnership Model Sustain for
Sustainable Agriculture Curriculum Development
Willard Lewallen
Brian Lofman
Willard Lewallen
Willard Lewallen
OTHER ITEMS/BRIEF ANNOUNCEMENTS
1.
None
NEXT MEETING(S)
1.
March 19, 2014, 3 p.m.
2.
3.
4.
April 2, 2014, 3 p.m.
April 23, 2014, 3 p.m.
May 7, 2014, 3 p.m.
May 21, 2014, 3 p.m. 5.
ADJOURNMENT
Meeting adjourned at 5:17 p.m.
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic goals in an environment committed to student learning, achievement and success.
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