HARTNELL COMMUNITY COLLEGE DISTRICT
College Planning Council
Minutes
March 19, 2014, 3-5 p.m.
E-112
MEMBERS
Name
Representing
Present
Willard Lewallen
Tony Anderson
Renata Funke
Romero Jalomo
Lori Kildal
Stephanie Low
Administration
Academic Senate
Administration
Administration
Administration
Administration
Alfred Muñoz
Andy Newton
Elaine Duran
James Stephens
Stephen Otero
Joanne Trevino
Administration
Administration
Associated Students
Associated Students
CSEA
CSEA
Delia Edeza
CSEA
Christine Svendsen
HCFA
Cheryl O’Donnell
David Beymer
Carol Kimbrough
Janeen Whitmore
Faculty
Faculty
Faculty
Faculty
X
X
X
X
Ann Wright
Dale Fuge
Faculty
L-39
X
X
Others
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Name
Title or Representing
Present
Brian Lofman
Dean, Institutional
Planning and
Effectiveness
Vice President,
Technology and
Information Resources
X
Matt Coombs
Absent
Absent
X
CALL TO ORDER & INTRODUCTIONS
The meeting called to order at 3:07 p.m. by Tony Anderson.
1
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
ACTION ITEMS
1.
Consider Approval of Minutes from March 5, 2014 Meeting
Motion (Kimbrough), Seconded (Kildal) and unanimously carried as revised.
2.
Board Policies and Administrative Procedures
Courtesy Review
None
First Reading – No Action Necessary
None
Second Reading – Consider Approval
BP 3720, Computer and Network Use
Motion (Beymer), seconded (Low) and unanimously carried to approve BP 3720.
AP 3720, Computer and Network Use
Motion (Low) seconded (Kimbrough) and carried (No: Tony Anderson) to approve AP 3720.
Prior to the vote, Dr. Lewallen highlighted the changes made to the procedure some of which resulted from the
March 5, 2014 CPC meeting. After a lengthy discussion about the revisions and whether the procedure should
go back to employee groups, Stephanie Low called for the question, and the Council voted.
Dr. Lewallen thanked the Council for the discussion and stated that the BP/AP moved through the process as it
should.
INFORMATION/DISCUSSION/PRESENTATIONS
1. Continuous Improvement Process for Evaluating Governance Effectiveness - Method(s) for Evaluating Effectiveness
Dr. Lewallen stated that the evaluation of the governance structure is a component of the continuous
improvement process. He then shared an inventory of CPC agenda items by month and by area of responsibility
based on the council’s handbook. The plan is to conduct an evaluation this year, make suggestions for
improvements, and implement the next year. The CPC then discussed ways in which to accomplish this. One
idea is to turn the handbook into a survey for members to complete. Another suggestion was to solicit questions
from members of other governance councils. Dr. Lewallen asked members to forward suggestions/ideas to him.
His plan is to propose a process and bring forward for discussion and approval by the CPC. Once a process is
determine, each governance council will evaluate itself and the CPC will evaluate the overall structure.
2. Report From Task Group – Prioritization of Resource Allocation Requests 2014-15
Dr. Romero Jalomo and David Beymer reported the subgroup met five times to determine how to prioritize
resource allocation requests for fiscal year 2014-15. They identified Romero Jalomo, David Beymer, Cheryl
O’Donnell, Ann Wright, Steve Otero, and Al Muñoz as members of the subgroup. The subgroup met with each
principal administrator of each department (primarily vice presidents) to determine their top priorities using
program reviews. In addition, the subgroup combed through the requests to determine duplications and, if
possible, identifed requests that could be funded by other sources; the goal is to fund as many requests as
possible. Through the course of their work, the subgroup determine that they needed to continue to meet to
discuss how this work could be accomplished going forward. The group found the biggest challenge is personnel
requests and there was some discussion on the hiring of full-time faculty; how many and for which disciplines.
Dr. Lewallen thanked the subgroup for their work and noted their work is now complete. The work of the
subgroup will move forward to the April 2nd CPC meeting for approval.
2
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
3. Review Board of Trustees Meeting, February 4, 2014 and March 4, 2014
There were no questions on either meeting.
4. Strategic Plan – Final Document
Dr. Lewallen announced the Strategic Plan is now available online.
Strategic Planning Advisory Group – First Meeting April 9, 2014
A strategic planning advisory group (SPAG) has been formed. The group is not a working body, but rather a body
that will receive information about the work of the college. The SPAG is comprised of elected officials, educators,
partners, business leaders and will meet twice a year. The first meeting is scheduled April 9, 2014, 12 p.m.,
Steinbeck Hall.
5. 2013 Student Success Scorecard
Due to the time needed to review and discuss the 2013 Student Success Scorecard, this item will be discussed at
the next meeting.
6. CCFS 320 Report, Period 1
Dr. Lewallen explained that the CCFS 320 Report is submitted to the Chancellor’s Office three times a year and
that the data submitted in this report drives the college’s funding.
7. Sub-award Agreement UCSC Institutional Partnership Model Sustain for Sustainable Agriculture Curriculum
Development
Dr. Lewallen stated that he plans to keep the CPC informed of grant applications and awards received by the
college. As such, the governing board approved to enter into a sub-award agreement with UCSC for sustainable
agriculture curriculum development. He noted that this is another great partnership.
OTHER ITEMS/BRIEF ANNOUNCEMENTS
1.
2.
3.
Tony Anderson reported that the Dolores Huerta event was well attended. Ms. Huerta could not attend as
scheduled; however, Lucia Garcia spoke on her behalf.
Dr. Lewallen announced that a participatory governance presentation is planned on April 21, 2014. Scott Lay,
CEO, Community College League of California and Beth Smith, President, Academic Senate for California
Community Colleges will present.
Two community forums on the college’s facilities master plan are scheduled; 3/20 (Main Campus) and 3/25
(Soledad High School), both start at 6 p.m.
NEXT MEETING(S)
•
•
•
•
Wednesday,
Wednesday,
Wednesday,
Wednesday,
April 2, 2014
April 23, 2014 (4th Wednesday of the month due to spring break)
May 7, 2014
May 21, 2014
ADJOURNMENT
The meeting adjourned at 5 p.m.
3
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.