HARTNELL COMMUNITY COLLEGE DISTRICT
College Planning Council
Minutes
April 23, 2014, 3-5 p.m.
E-112
MEMBERS
Name
Representing
Present
Willard Lewallen
Tony Anderson
Renata Funke
Romero Jalomo
Lori Kildal
Stephanie Low
Administration
Academic Senate
Administration
Administration
Administration
Administration
X
X
X
X
X
X
Alfred Muñoz
Andy Newton
Elaine Duran
James Stephens
Stephen Otero
Joanne Trevino
Administration
Administration
Associated Students
Associated Students
CSEA
CSEA
X
Delia Edeza
CSEA
X
Christine Svendsen
HCFA
Cheryl O’Donnell
David Beymer
Carol Kimbrough
Janeen Whitmore
Faculty
Faculty
Faculty
Faculty
Ann Wright
Dale Fuge
Faculty
L-39
Others
Name
Title or Representing
Brian Lofman
Dean, Institutional
Planning and
Effectiveness
Absent
X
X
X
X
X
X
X
X
X
X
X
X
Present
Absent
X
CALL TO ORDER & INTRODUCTIONS
The meeting was called to order at 3:04 p.m. by Tony Anderson.
1
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
ACTION ITEMS
1.
Consider Approval of Minutes from April 2, 2014 Meeting
Motion (Kimbrough) second (Beymer) and unanimously carried to approve the minutes of April 2, 2014 as
submitted.
2.
Consider Approval of Instruments to Evaluate Governance Effectiveness
Motion (Beymer) second (Stephens) and unanimously carried to approve the survey tool to be used to evaluate
governance effectiveness for this academic year. The survey will be sent out the first part of May and will be
sent to all members of each governance council. In addition, Dr. Lewallen shared an inventory of responsibilities
for the CPC and noted that a report on the status of SLO’s development, assessment, and results will be
presented to the council at its meeting of May 7, 2014.
3.
Consider Approval of Comprehensive Review of Institutional Planning and Effectiveness
Motion (Kimbrough) second (Low) and unanimously carried to accept the Comprehensive Review of Institutional
Planning and Effectiveness as presented by Dr. Brian Lofman, Dean.
Prior to the vote, Dr. Lofman highlighted sections of the review and stated that he presented the review to the
Academic Senate and he has extended an invitation to present to other councils.
4.
Board Policies and Administrative Procedures
Courtesy Review
None
First Reading – No Action Necessary
AP 4030 Academic Freedom, was reviewed and will be considered for approval at the meeting of May 7th.
BP/AP 6150, Designation of Authorized Signatures, and BP/AP 7110, Delegation of Authority – Human
Resources, were reviewed and discussed. At the conclusion of the discussion, it was determined that the
BPs/APs were routine and the Council moved to waive the second reading and approve the policies/procedures
with one reading.
Motion (Low) second (Stephens) to waive the second reading and to approve BP/AP 7110, Delegation of
Authority- Human Resources, with the addition of Human Resources in the title, as recommended by the
Academic Senate.
Motion (Low) second (Kimbrough) to waive the second reading and to approve BP/AP 6150, Designation of
Authorized Signature, as submitted.
Second Reading – Consider Approval
Motion (Kimbrough) second (Jalomo), and unanimously carried to approve AP 3200 Accreditation as revised.
(Title of report, cycle of review, and consistency in using Superintendent/President)
Motion (Stephens) second (Low) and unanimously carried to approve AP 4225 Course Repetition/Enrollment
Limitation as revised. (Spell out CSU and UC and strike out a sentence regarding the number of times a course
can be repeated)
Motion (Beymer) second (Stephens) and unanimously carried to approve AP 4260 Prerequisites/Co-requisites as
submitted.
2
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
INFORMATION/DISCUSSION/PRESENTATIONS
1. Human Resources Management Software (Taleo)
Dr. Lewallen informed the CPC that the request to purchase software to manage human resources functions is
among those resource allocation requests for fiscal year 2014-15. He noted the college would save a significant
amount of dollars provided the purchase is made by June 30th. Both, Terri Pyer, Associate Vice President,
Human Resources/EEO and Matt Coombs, Vice President, Information and Technology Resources spoke about the
features and benefits of purchasing the software. The system will assist with applicant tracking, employee history,
employee training, and other important HR functions.
2. Faculty Positions for 2014-15 (President’s Final Decision)
Dr. Kildal announced the President’s final decisions on faculty hiring for the 2014-15 academic year. Recruitment
is underway. Stephanie Low asked that the position Theatre Arts/Communication Studies
The positions announced were:
General Fund
Diesel Technology
Sociology
Theatre Arts / Communication Studies
Restricted/Grant Funded
Respiratory Care
Sustainable Design and Construction
3. 2013 Student Success Scorecard
Dr. Brian Lofman presented data from the 2013 Student Success Scorecard. He explained the framework for the
Scorecard resulted from the work of the Student Success Task Force (SSTF) and is built on the previously existing
reporting system – the Accountability Report for the Community Colleges (ARCC). The purpose of the new
framework is to provide clear and concise information on student progress and success toward improving
performance. Dr. Lewallen stated that the Scorecard is part of the college’s strategic plan and that individuals
(leads) have been assigned to ask “why” and “how do we improve”. In addition, he noted new data for 2014 is
now available.
OTHER ITEMS/BRIEF ANNOUNCEMENTS
1. Dr. Kildal reported that the schedule for the April 25th accreditation site visit is in its final stages.
NEXT MEETING(S)
•
•
Wednesday, May 7, 2014
Wednesday, May 21, 2014
ADJOURNMENT
The meeting adjourned at 4:42 p.m.
Tony Anderson/
Willard Lewallen
3
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.