HARTNELL COMMUNITY COLLEGE DISTRICT Facilities Development Council Minutes Thurs., December 12, 2013, 3:00 p.m. E-112 MEMBERS Name Representing Present Alfred Muñoz, Vice President Chair Joseph Reyes, Director Matt Coombs, Vice President Management X Management, Facilities Management, Info Tech & Resources Faculty X Faculty Categorical Programs X John Anderson, Instructor, Advanced Technology Mary Davis, Instructor, Nursing Paul Casey, Director, DSPS/EOPS Alma Arriaga, HR Specialist Tina Summers, Accounting Assistant-Cashier Confidential Staff CSEA Absent X X X X X L-39 L-39 Student Student X X X X Others Name Title or Representing CALL TO ORDER & INTRODUCTIONS Present Absent Alfred Muñoz Meeting called to order at 3:15 p.m. ACTION ITEMS 1. Approval of prior meeting minutes Alfred Muñoz Quorum not present - minutes from prior meetings will be carried over to the February meeting agenda. 2. Alfred Muñoz Second reading of BPs & APs 6520 and 6700 Quorum not present – while action cannot be taken, the two referenced BPs & APs will be routed to College Planning Council for a first reading. Al took the time to review the policies and associated procedures. 6520 relates to security for district property not campus safety. Discussion followed. 6700 pertains to use of facilities. Al pointed out that the term civic center is anything being used by an outside source, i.e., Western Stage, Student Center, track, etc. Discussion followed. 1 Hartnell College Mission Statement Hartnell College provides the leadership and resources to ensure that all students shall have equal access to a quality education and the opportunity to pursue and achieve their goals. We are responsive to the learning needs of our community and dedicated to a diverse educational and cultural campus environment that prepares our students for productive participation in a changing world. INFORMATION/DISCUSSION/PRESENTATIONS 1. Update – Science Building Joseph Reyes Instructions to bidders issued on Tuesday, 12/11/13; hope to open on 1/14/14; out for re-bid now. 2. Update – Security RFP Alfred Muñoz Tina asked how long the recordings from the new HD cameras in the parking structure would be retained and who would be allowed access to the recordings. Joseph responded that very few people will have access such as the president, Al, himself, and campus safety; software must be installed in order to access. Al pointed out that the primary concern is that of campus safety; the security camera footage would only be viewed by campus security unless it is believed something on a recording should be brought to the attention of any of the others previously mentioned. OTHER ITEMS/BRIEF ANNOUNCEMENTS 1. Update - Chevron Joseph Reyes Joseph informed everyone that the Board approved a Resolution for the college to enter a queue for a loan with zero interest for energy efficiency projects. The college is under no obligation to take the loan, however, should the college move forward with energy efficiency projects, the college could take advantage of the loan availability. Joseph then went on to provide an update of the various energy efficiency projects in discussion. He also reminded everyone that these projects are part of the Facilities Master Plan. The college has contracted with Lionakis for the FMP; the first meeting with Lionakis will be in January; and the final report may be completed around the end of April or May 2014. Al stated that the FMP is an extensive project that will cost approximately $141,000. It is expected that representatives from Lionakis will speak to many people on campus. 2. Update – Campus Safety Outcome Assessment Joseph Reyes Currently the college is in the process of meeting with security companies who have expressed an interest in providing that service. In early January, a RFP will be issued; a committee will be formed to review proposals, perform interviews, and make recommendations. Selection will not necessarily be the company with the lowest cost but who will provide the best service for the college. NEXT MEETING(S) February 13, 2014 March 13, 2014 April 10, 2014 ADJOURNMENT Alfred Muñoz Meeting adjourned at 5:00 p.m. 2 Hartnell College Mission Statement Hartnell College provides the leadership and resources to ensure that all students shall have equal access to a quality education and the opportunity to pursue and achieve their goals. We are responsive to the learning needs of our community and dedicated to a diverse educational and cultural campus environment that prepares our students for productive participation in a changing world.